{"id":1095,"date":"2025-08-28T01:29:32","date_gmt":"2025-08-28T05:29:32","guid":{"rendered":"https:\/\/employmenthero.com\/en-ca\/?p=1095"},"modified":"2025-08-28T01:34:22","modified_gmt":"2025-08-28T05:34:22","slug":"ontario-employer-documents","status":"publish","type":"post","link":"https:\/\/employmenthero.com\/en-ca\/blog\/ontario-employer-documents\/","title":{"rendered":"Ontario employers \u2013 these are the document policies you need to have"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull blog-template-header has-neutral-100-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-bottom:var(--wp--preset--spacing--16)\">\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\"><div style=\"--bb--crumb-gap:.4em;\" class=\"blog-template-breadcrumb wp-block-employmentherocom2025-breadcrumb-block\"><nav role=\"navigation\" 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is-content-justification-left is-layout-constrained wp-container-core-group-is-layout-5 wp-block-group-is-layout-constrained\"><h1 class=\"blog-template-title wp-block-post-title\">Ontario employers \u2013 these are the document policies you need to have<\/h1><\/div>\n\n\n\n<div class=\"wp-block-group is-layout-flex wp-container-core-group-is-layout-9 wp-block-group-is-layout-flex\">\n<div class=\"wp-block-query wp-block-hosts-query has-global-padding is-content-justification-left is-layout-constrained wp-container-core-query-is-layout-1 wp-block-query-is-layout-constrained\"><ul data-wp-interactive=\"eh-hosts\" class=\"wp-block-post-template is-layout-flow wp-container-core-post-template-is-layout-1 wp-block-post-template-is-layout-flow\"><li data-host-index=\"0\" data-wp-on--click=\"actions.openDetail\" class=\"wp-block-post post-152 hosts type-hosts status-publish hentry\">\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-7 wp-block-group-is-layout-flex\">\n\n\n<div class=\"wp-block-group has-sm-font-size is-vertical is-content-justification-center is-layout-flex wp-container-core-group-is-layout-6 wp-block-group-is-layout-flex\"><h6 class=\"has-text-align-center has-link-color wp-elements-c7558c1c9e2b60b85b89e09ed14c4c61 wp-block-post-title has-text-color has-violet-500-color has-sm-font-size\">Jessica Johnson<\/h6><\/div>\n<\/div>\n\n<\/li><\/ul><\/div>\n\n\n\n<div class=\"wp-block-group blog-template-meta-row is-layout-flex wp-container-core-group-is-layout-8 wp-block-group-is-layout-flex\">\n<p class=\"has-text-align-center has-sm-font-size\" style=\"border-left-color:var(--wp--preset--color--neutral-700);border-left-width:1px;padding-left:var(--wp--preset--spacing--2)\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2025-08-28T01:29:32-04:00\">Aug 28, 2025<\/time><\/div>\n\n\n<p class=\"has-text-align-center has-sm-font-size\" style=\"border-left-color:var(--wp--preset--color--neutral-700);border-left-width:1px;padding-left:var(--wp--preset--spacing--2)\">Updated<\/p>\n\n\n<div class=\"wp-block-post-date__modified-date wp-block-post-date has-sm-font-size\"><time datetime=\"2025-08-28T01:34:22-04:00\">Aug 28, 2025<\/time><\/div>\n\n<p class=\"has-sm-font-size\" style=\"border-left-color:var(--wp--preset--color--neutral-700);border-left-width:1px;padding-left:var(--wp--preset--spacing--2)\"><\/p><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull blog-image-container has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<figure class=\"wp-block-image aligncenter size-large is-resized blog-template-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2019\/01\/Ontario-employers-\u2013-these-are-the-document-policies-you-need-to-have-1024x576.webp\" alt=\"Ontario employers \u2013 these are the document policies you need to have\" class=\"wp-image-3520\" style=\"aspect-ratio:16\/9;object-fit:cover;width:864px\"\/><\/figure>\n<\/div>\n\n\n\n<div style=\"height:66px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:30%\">\n<div class=\"wp-block-group sticky-side-panel is-vertical is-content-justification-stretch is-layout-flex wp-container-core-group-is-layout-13 wp-block-group-is-layout-flex wp-container-2 is-position-sticky\">\n<p class=\"has-lg-font-size\" style=\"border-bottom-color:var(--wp--preset--color--neutral-200);border-bottom-width:0.1rem;padding-top:var(--wp--preset--spacing--4);padding-bottom:var(--wp--preset--spacing--4)\"><strong>Contents<\/strong><\/p>\n\n\n\n<div class=\"content-single-table-content\"><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:70%\">\n<div id=\"content-wrapper\" class=\"wp-block-group content-wrapper has-global-padding is-layout-constrained wp-container-core-group-is-layout-14 wp-block-group-is-layout-constrained\" style=\"padding-bottom:var(--wp--preset--spacing--4)\">\n<p>It\u2019s critical for Ontario employers to understand Ontario employment laws while building workplace policies and documents. When you have effective, clear procedures, it reduces stress and benefits everyone involved. Ensuring that ample&nbsp;workplace documentation&nbsp;is in place pays dividends down the road.<\/p>\n\n\n\n<p>In partnership with&nbsp;<a href=\"https:\/\/www.hummingbirdlaw.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">Hummingbird Lawyers LLP<\/a>, 91±¬ΑΟ now offers up-to-date legal document templates for your compliance, policy, and performance needs. The following is a breakdown of the need-to-have documentation required by law and the nice-to-have documentation that is imperative in preventing liability. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Need-to-have Policies<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Accessibility Policy<\/h3>\n\n\n\n<p>A template to help your organization define its policies around accessibility for handicapped persons.<em><\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Health and Safety Policy<\/h3>\n\n\n\n<p><strong><em>\u200d<\/em><\/strong>A policy that is especially helpful for companies with employees who work with machinery, heavy equipment, or otherwise put themselves physically at risk. A policy must be in writing if you have 5 or more employees.<em><\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Workplace Violence and Harassment Policy<\/h3>\n\n\n\n<p><strong><em>\u200d<\/em><\/strong>A starter policy for your workplace violence protocols. A policy must be in writing if you have 5 or more employees. This is an important document to have your people review on day 1.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Workplace Violence Report<\/h3>\n\n\n\n<p><strong><em>\u200d<\/em><\/strong>A document that helps ensure that the proper procedures are in place for reporting an incident of workplace violence and\/or harassment. &nbsp;Gathering the critical information and documentation from the outset is essential in conducting a proper investigation.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Good-to-have Policies<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">BYOD Policy<\/h3>\n\n\n\n<p><strong><em>\u200d<\/em><\/strong>A policy to protect the privacy, security and integrity of the company\u2019s data and technology infrastructure against risks that may arise when employees use their own devices for work-related purposes.<em><\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Code of Conduct<\/h3>\n\n\n\n<p><strong><em>\u200d<\/em><\/strong>A Code of Conduct transforms the vision, mission and values of the company into rules, principles and guidelines to help you maintain compliance and good governance.<em><\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Confidential Information Policy<\/h3>\n\n\n\n<p><strong><em>\u200d<\/em><\/strong>A policy to help your organization deal with confidential information in a secure and organized way.<em><\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Confidentiality Agreement<\/h3>\n\n\n\n<p><strong><em>\u200d<\/em><\/strong>A Confidentiality Agreement is designed to help your organization protect itself from employees sharing sensitive information with other parties in an unwanted way.<em><\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Dress Code Policy<\/h3>\n\n\n\n<p><strong><em>\u200d<\/em><\/strong>A template to help your workplace maintain its professional image, culture, environment and standards from potentially inappropriate, unsafe, or otherwise unsuitable work attire.<em><\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Drug and Alcohol Policy<\/h3>\n\n\n\n<p><strong><em>\u200d<\/em><\/strong>A starter policy for your workplace drug and alcohol protocols. This policy will make it clear to your employees what risks are associated with drugs and alcohol at the workplace. This is especially important now that marijuana is legal in Canada.<em><\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Final Release and Indemnity<\/h3>\n\n\n\n<p><strong><em>\u200d<\/em><\/strong>A final release form for terminated employees to sign, which helps to protect your company against further legal action.<em><\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Improper Conduct Warning<\/h3>\n\n\n\n<p><strong><em>\u200d<\/em><\/strong>A document template that ensures that you document verbal warnings to your workers regarding improper conduct.<em><\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Independent Contractor Agreement<\/h3>\n\n\n\n<p><strong><em>\u200d<\/em><\/strong>A complete, compliant, and binding legal document to use with any independent contractors your business may need to work with.<em><\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Performance Warning Letter<\/h3>\n\n\n\n<p><strong><em>\u200d<\/em><\/strong>A letter template that properly documents an employee&#8217;s poor performance in order to prepare your organization for further disciplinary actions up to, and including, termination.<em><\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Security and Use of Information<\/h3>\n\n\n\n<p><strong><em>\u200d<\/em><\/strong>A complete, compliant, and binding legal document to use with employees, usually during onboarding, to protect your business against improper use of information, or security breaches.<em><\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Social Media Policy<\/h3>\n\n\n\n<p><strong><em>\u200d<\/em><\/strong>A policy for employees that provides guidance on the appropriate use of social media while working at the company.<em><\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Termination Without Cause<\/h3>\n\n\n\n<p><strong><em>\u200d<\/em><\/strong>A letter template that is used to assist with employee terminations without cause.<em><\/em><\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Workplace Harassment Investigation<\/h3>\n\n\n\n<p><strong><em>\u200d<\/em><\/strong>A template to be used for guidance in investigating workplace harassment incidents or complaints. It may not be appropriate for complex workplace harassment investigations.<\/p>\n\n\n\n<h4 class=\"wp-block-heading\">Protect your business and ensure compliance with best-in-class document templates for policies, procedures, and agreements for as low as $49\/month.<\/h4>\n\n\n\n<p>Ready to become compliant?<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-nowrap is-layout-flex wp-container-core-buttons-is-layout-2 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\" data-trigger-modal=\"request-a-demo-modal\"><a class=\"wp-block-button__link wp-element-button\">Learn more<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull is-style-default has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--20)\">\n<div class=\"wp-block-group is-content-justification-space-between is-layout-flex wp-container-core-group-is-layout-15 wp-block-group-is-layout-flex\" style=\"margin-bottom:var(--wp--preset--spacing--10)\">\n<h3 class=\"wp-block-heading\">Related Resources<\/h3>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-link-arrow is-style-link-arrow--3\"><a class=\"wp-block-button__link has-btn-brand-background-color has-background wp-element-button\" href=\"\/resources\/?topic%5B0%5D%5B0%5D=Product\">View all<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-query blog-3-col-query-loop is-layout-flow wp-block-query-is-layout-flow\"><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>It\u2019s critical for Ontario employers to understand Ontario employment laws while building workplace policies and documents. content=<\/p>\n","protected":false},"author":10,"featured_media":3520,"comment_status":"closed","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_lite_auth_enabled":false,"_lite_auth_trigger_method":"scroll","_lite_auth_scroll_percent":25,"_lite_auth_click_element_query":"","exclude_from_algolia":false,"reading_time":"3 min read","display_reading_time":false,"download_content_type":"","download_file":"","download_url":"","download_cta_label":"","footnotes":""},"categories":[1],"tags":[35,106],"resource-type":[30],"topic":[84],"industry":[],"audience":[],"business-size":[],"product-tag":[],"funnel-stage":[],"region":[],"pain-point":[],"persona":[],"post_features":[],"class_list":["post-1095","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorised","tag-hr","tag-regulation","resource-type-blog","topic-regulation"],"_links":{"self":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/posts\/1095","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/comments?post=1095"}],"version-history":[{"count":3,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/posts\/1095\/revisions"}],"predecessor-version":[{"id":3524,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/posts\/1095\/revisions\/3524"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/media\/3520"}],"wp:attachment":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/media?parent=1095"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/categories?post=1095"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/tags?post=1095"},{"taxonomy":"resource-type","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resource-type?post=1095"},{"taxonomy":"topic","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/topic?post=1095"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/industry?post=1095"},{"taxonomy":"audience","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/audience?post=1095"},{"taxonomy":"business-size","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/business-size?post=1095"},{"taxonomy":"product-tag","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/product-tag?post=1095"},{"taxonomy":"funnel-stage","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/funnel-stage?post=1095"},{"taxonomy":"region","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/region?post=1095"},{"taxonomy":"pain-point","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/pain-point?post=1095"},{"taxonomy":"persona","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/persona?post=1095"},{"taxonomy":"post_features","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/post_features?post=1095"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}