{"id":713,"date":"2025-08-28T01:28:22","date_gmt":"2025-08-28T05:28:22","guid":{"rendered":"https:\/\/employmenthero.com\/en-ca\/?p=713"},"modified":"2025-08-28T01:29:14","modified_gmt":"2025-08-28T05:29:14","slug":"how-does-payroll-software-work","status":"publish","type":"post","link":"https:\/\/employmenthero.com\/en-ca\/blog\/how-does-payroll-software-work\/","title":{"rendered":"How does payroll software work?"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull blog-template-header has-neutral-100-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-bottom:var(--wp--preset--spacing--16)\">\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\"><div style=\"--bb--crumb-gap:.4em;\" class=\"blog-template-breadcrumb wp-block-employmentherocom2025-breadcrumb-block\"><nav role=\"navigation\" aria-label=\"Breadcrumbs\" class=\"breadcrumb\"><ol 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5.77648C6.15544 6.50283 5.83739 7.40411 5.83355 8.33398C5.83355 9.43905 6.27253 10.4989 7.05394 11.2803C7.83534 12.0617 8.89514 12.5007 10.0002 12.5007C11.1053 12.5007 12.1651 12.0617 12.9465 11.2803C13.7279 10.4989 14.1669 9.43905 14.1669 8.33398C14.1629 7.40674 13.8468 6.50785 13.2694 5.78232C15.2033 6.78886 16.8752 8.23337 18.1519 10.0007C17.201 11.3015 14.1277 15.0007 10.0002 15.0007Z\" fill=\"currentColor\"\/> <\/g> <defs> <clipPath id=\"clip0_5893_17419\"> <rect width=\"20\" height=\"20\" fill=\"white\"\/> <\/clipPath> <\/defs> <\/svg><\/span>Blog<\/a><\/div>\n<\/div>\n\n\n<ul style=\"display: flex; gap: var(--wp--preset--spacing--2); padding-left: 0; flex-wrap: wrap;\"><li style=\"background-color: #e8e7e8;padding: var(--wp--preset--spacing--0-5) var(--wp--preset--spacing--3);border-radius: var(--wp--preset--spacing--8);margin: 0;display: inline-flex;align-self: center;\">\n                <span class=\"has-sm-font-size\" >\n                    <a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/payroll\" title=\"Payroll\" style=\"font-weight: 500;\">Payroll<\/a>\n                <\/span>\n                <\/li><\/ul><\/div>\n\n\n\n<div class=\"wp-block-group blog-template-social-desktop is-vertical is-layout-flex wp-container-core-group-is-layout-3 wp-block-group-is-layout-flex\">\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-2 wp-block-group-is-layout-flex\" style=\"margin-top:var(--wp--preset--spacing--2);margin-bottom:var(--wp--preset--spacing--2)\"><div \n    class=\"eh-social-sharing-button wp-block-employmentherocom2025-eh-social-sharing-button\" data-icon=\"facebook\" data-social-type=\"facebook\">\n    <span style=\"display: flex;\">\n        <svg class=\"icon\" width=\"24px\" height=\"24px\" viewBox=\"0 0 20 20\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\"> <title>Group<\/title> <path d=\"M14.4446 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is-content-justification-left is-layout-constrained wp-container-core-group-is-layout-5 wp-block-group-is-layout-constrained\"><h1 class=\"blog-template-title wp-block-post-title\">How does payroll software work?<\/h1><\/div>\n\n\n\n<div class=\"wp-block-group is-layout-flex wp-container-core-group-is-layout-9 wp-block-group-is-layout-flex\">\n<div class=\"wp-block-query wp-block-hosts-query has-global-padding is-content-justification-left is-layout-constrained wp-container-core-query-is-layout-1 wp-block-query-is-layout-constrained\"><ul data-wp-interactive=\"eh-hosts\" class=\"wp-block-post-template is-layout-flow wp-container-core-post-template-is-layout-1 wp-block-post-template-is-layout-flow\"><li data-host-index=\"0\" data-wp-on--click=\"actions.openDetail\" class=\"wp-block-post post-152 hosts type-hosts status-publish hentry\">\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-7 wp-block-group-is-layout-flex\">\n\n\n<div class=\"wp-block-group has-sm-font-size is-vertical is-content-justification-center is-layout-flex wp-container-core-group-is-layout-6 wp-block-group-is-layout-flex\"><h6 class=\"has-text-align-center has-link-color wp-elements-c7558c1c9e2b60b85b89e09ed14c4c61 wp-block-post-title has-text-color has-violet-500-color has-sm-font-size\">Jessica Johnson<\/h6><\/div>\n<\/div>\n\n<\/li><\/ul><\/div>\n\n\n\n<div class=\"wp-block-group blog-template-meta-row is-layout-flex wp-container-core-group-is-layout-8 wp-block-group-is-layout-flex\">\n<p class=\"has-text-align-center has-sm-font-size\" style=\"border-left-color:var(--wp--preset--color--neutral-700);border-left-width:1px;padding-left:var(--wp--preset--spacing--2)\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2025-08-28T01:28:22-04:00\">Aug 28, 2025<\/time><\/div>\n\n\n<p class=\"has-text-align-center has-sm-font-size\" style=\"border-left-color:var(--wp--preset--color--neutral-700);border-left-width:1px;padding-left:var(--wp--preset--spacing--2)\">Updated<\/p>\n\n\n<div class=\"wp-block-post-date__modified-date wp-block-post-date has-sm-font-size\"><time datetime=\"2025-08-28T01:29:14-04:00\">Aug 28, 2025<\/time><\/div>\n\n<p class=\"has-sm-font-size\" style=\"border-left-color:var(--wp--preset--color--neutral-700);border-left-width:1px;padding-left:var(--wp--preset--spacing--2)\"><\/p><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull blog-image-container has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<figure class=\"wp-block-image aligncenter size-large is-resized blog-template-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2022\/04\/How-does-payroll-software-work-1024x576.webp\" alt=\"How does payroll software work\" class=\"wp-image-4078\" style=\"aspect-ratio:16\/9;object-fit:cover;width:864px\"\/><\/figure>\n<\/div>\n\n\n\n<div style=\"height:66px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:30%\">\n<div class=\"wp-block-group sticky-side-panel is-vertical is-content-justification-stretch is-layout-flex wp-container-core-group-is-layout-13 wp-block-group-is-layout-flex wp-container-2 is-position-sticky\">\n<p class=\"has-lg-font-size\" style=\"border-bottom-color:var(--wp--preset--color--neutral-200);border-bottom-width:0.1rem;padding-top:var(--wp--preset--spacing--4);padding-bottom:var(--wp--preset--spacing--4)\"><strong>Contents<\/strong><\/p>\n\n\n\n<div class=\"content-single-table-content\"><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:70%\">\n<div id=\"content-wrapper\" class=\"wp-block-group content-wrapper has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-bottom:var(--wp--preset--spacing--4)\">\n<h2 class=\"wp-block-heading\">Calculating payroll deductions in Canada<\/h2>\n\n\n\n<p>Businesses in Canada looking for long-term success need to manage payroll accurately from the beginning. This means compliance with the requirements of the Canada Revenue Agency (CRA), including payroll deductions (aside from businesses in Quebec, who will need to comply with different regulations). Calculating these deductions can be a confusing and cumbersome process, so to help you understand it better, we\u2019ve created a guide on&nbsp;calculating payroll deductions in Canada.&nbsp;The good news is that there\u2019s an easy way to manage payroll, and that\u2019s through&nbsp;payroll software.&nbsp;<\/p>\n\n\n\n<p>It can be very easy for new or small businesses to get lost in the complexity of payroll processing. But that\u2019s ok! We understand there\u2019s a lot to do, and that\u2019s why payroll software exists, to make the job easier. If you\u2019ve been wondering whether acquiring payroll software is the right move for your business, you\u2019ve come to the right place: in this guide, we\u2019ll outline the steps to running payroll, and what payroll software can do for your company.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is the payroll process?<\/h2>\n\n\n\n<p>Payroll is one of the most important aspects of any business. People work to get paid, and payroll deals with just that: the financial compensation of employees in a company. It determines the overall financial standing of a company and even affects company culture; if your team is paid accurately and on time, it contributes to motivation and morale. The payroll process also ensures that you are compliant with the government\u2019s regulations regarding taxes and deductions.&nbsp;<\/p>\n\n\n\n<p>No matter the size of a business, there are basic principles to follow in order to process payroll properly. The process, as currently defined by the CRA, is outlined in the following steps:<\/p>\n\n\n\n<p>Step 1: Determine if you\u2019re an&nbsp;<a href=\"https:\/\/www.canada.ca\/en\/revenue-agency\/services\/tax\/businesses\/topics\/payroll\/find-if-make-payroll-deductions.html\" target=\"_blank\" rel=\"noreferrer noopener\">employer, trustee, or payer<\/a><\/p>\n\n\n\n<p>Step 2: Open a payroll program account with the CRA<\/p>\n\n\n\n<p>Step 3: Hire employees and enter their information into your CRA account<\/p>\n\n\n\n<p>Step 4: Calculate deductions<\/p>\n\n\n\n<p>Step 5: Remit deductions and complete year-end summary<\/p>\n\n\n\n<p>Step 6: Keep record of payroll information for at least 6 years<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Pre-payroll<\/h2>\n\n\n\n<p>Prior to running your first successful payroll, you\u2019ll need to set up a CRA account. Each organization that conducts business in Canada must register with the CRA. Upon registering, you\u2019ll receive a payroll program account number, which is required in order to make the appropriate remittances to the government. This account number is assigned to an employer, a trustee, or a payer of other amounts related to employment to identify themselves when dealing with the CRA. If the business is conducted in the province of Quebec, then the business must also register with the Revenue Qu\u00e9bec (RQ).<\/p>\n\n\n\n<p>Employer obligations pre-payroll generally include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Gathering business number, SIN number, date of birth, and deposit information for employees<\/li>\n\n\n\n<li>Adding employees to payroll system<\/li>\n\n\n\n<li>Updating employee tax exemptions\/tax credits if needed<\/li>\n\n\n\n<li>Setting up benefits and deductions<\/li>\n\n\n\n<li>Inputting employee income types and pay rates<\/li>\n\n\n\n<li>Setting up income types and allowances<\/li>\n\n\n\n<li>Determining the company&#8217;s pay schedule and&nbsp;<a href=\"https:\/\/www.canada.ca\/en\/revenue-agency\/services\/tax\/businesses\/topics\/payroll\/remitting-source-deductions\/how-when-remit-due-dates.html\" target=\"_blank\" rel=\"noreferrer noopener\">remittance schedule<\/a><\/li>\n\n\n\n<li>Calculating, reporting, and remitting payroll source deductions<\/li>\n\n\n\n<li>Calculating and remitting Employer Payroll Tax amounts<\/li>\n\n\n\n<li>Calculating&nbsp;<a href=\"https:\/\/www.canada.ca\/en\/employment-social-development\/programs\/employment-standards\/holidays.html\" target=\"_blank\" rel=\"noreferrer noopener\">vacation and holiday pay<\/a><\/li>\n\n\n\n<li>If applicable, calculating&nbsp; and remitting Workers&#8217; Compensation Insurance<\/li>\n\n\n\n<li>If applicable, providing&nbsp;benefits&nbsp;to employees in the form of contributions or deductions<\/li>\n<\/ul>\n\n\n\n<p>Employers don&#8217;t technically have to adhere to any set intervals for which they pay their employees, but they do have to meet a minimum pay frequency specified by the jurisdiction they pay employees in.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Post-payroll<\/h2>\n\n\n\n<p>The post-payroll process is just as important as pre-payroll. It\u2019s essential that you keep records of all payroll processes for at least 6 years, as the CRA may ask to see them during this time. These records help to ensure that your employees are paid accurately and that taxes are properly remitted to the CRA. It\u2019s always good practice to continuously check your accounts and keep detailed records in preparation for tax season.&nbsp;<\/p>\n\n\n\n<p>Keeping payroll information organized and being proactive in your approach will help you avoid last-minute confusion when it comes time to submit year-end information. For help with year-end processes, check out our&nbsp;comprehensive guide to completing your year-end payroll.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What does software do?<\/h2>\n\n\n\n<p>You\u2019ve made it this far, so you\u2019ve probably got the idea that running payroll can be very time-consuming. That\u2019s where software comes in; payroll software exists to alleviate the workload of this long process. Software, like&nbsp;91爆料 Payroll, automates a lot of the work to help you save time and increase accuracy. It can gather employee information necessary for payroll, issue pay stubs, and even pay direct deposits. And best of all, when you buy payroll software, it typically includes access to a team of skilled Client Support Specialists that you can turn to whenever you need help and\/or guidance.&nbsp;<\/p>\n\n\n\n<p>To make things even sweeter, all-in-one HR software products, such as&nbsp;91爆料, are also available. Connect different tasks that are typically housed in separate systems, and create a smooth flow of information in one place. All-in-one, ensuite software is the best way to keep things organized and seamless: time off is attached to payroll, payroll to benefits, and so on!&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Should I use software to do payroll?<\/h2>\n\n\n\n<p>As your business grows, more employees are hired, more paperwork piles up, and doing payroll manually can become cumbersome. Thankfully, payroll software is specifically designed to make the job easier. Payroll software not only helps your business, but employees as well, by ensuring their pay is always accurate and on time.&nbsp;<\/p>\n\n\n\n<p>91爆料 Payroll&nbsp;is focused on moving away from paperwork and spreadsheets, while still making it easy to abide by government regulations and tax laws. We make life easier for your team by automatically generating paystubs to include the necessary deductions, every pay cycle. We\u2019ll also keep record of your full payroll history for as long as you need it, so you won\u2019t have to worry about security or amassing huge piles of paperwork. And as a&nbsp;<a href=\"https:\/\/www.canada.ca\/en\/revenue-agency\/services\/about-canada-revenue-agency-cra\/pay-a-service-provider.html\" target=\"_blank\" rel=\"noreferrer noopener\">CRA approved payroll provider<\/a>, we take on the burden of law and regulation compliance and accuracy.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Get started with 91爆料<\/h2>\n\n\n\n<p>91爆料 Payroll&nbsp;makes every pay cycle an easy, seamless process, ensuring your employees are paid on time, while giving you peace of mind. We also offer managed payroll if you\u2019re in need of full-service help.&nbsp;Discover more about 91爆料 Payroll here.<\/p>\n\n\n\n<p>Our payroll module includes:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>CRA remittances<\/li>\n\n\n\n<li>Automatic T4s and ROEs<\/li>\n\n\n\n<li>EHT calculations<\/li>\n\n\n\n<li>Payroll history<\/li>\n\n\n\n<li>Records and reporting<\/li>\n\n\n\n<li>Electronic paystubs<\/li>\n\n\n\n<li>Direct deposit&nbsp;<\/li>\n<\/ul>\n\n\n\n<p>If you\u2019re looking for a tool that does more, our all-in-one HR system helps you keep track of not only payroll, but&nbsp;benefits,&nbsp;recruiting,&nbsp;onboarding, and&nbsp;performance management. Our&nbsp;platform&nbsp;is designed to integrate your payroll with your HRIS, so you\u2019ll never have to enter information into multiple, separate platforms again.&nbsp;<\/p>\n\n\n\n<p>Ultimately, we\u2019ll help you take care of your employees. To learn more,&nbsp;speak with our team today.&nbsp;<\/p>\n<\/div>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-nowrap is-layout-flex wp-container-core-buttons-is-layout-2 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\" data-trigger-modal=\"request-a-demo-modal\"><a class=\"wp-block-button__link wp-element-button\">Learn more<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull is-style-default has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--20)\">\n<div class=\"wp-block-group is-content-justification-space-between is-layout-flex wp-container-core-group-is-layout-15 wp-block-group-is-layout-flex\" style=\"margin-bottom:var(--wp--preset--spacing--10)\">\n<h3 class=\"wp-block-heading\">Related Resources<\/h3>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-link-arrow is-style-link-arrow--3\"><a class=\"wp-block-button__link has-btn-brand-background-color has-background wp-element-button\" href=\"\/resources\/?topic%5B0%5D%5B0%5D=Product\">View all<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-query blog-3-col-query-loop is-layout-flow wp-block-query-is-layout-flow\"><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>In this guide you&#8217;ll find the steps to running payroll, and what payroll software can do for your company.<\/p>\n","protected":false},"author":10,"featured_media":4078,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_lite_auth_enabled":false,"_lite_auth_trigger_method":"scroll","_lite_auth_scroll_percent":25,"_lite_auth_click_element_query":"","exclude_from_algolia":false,"reading_time":"5 min read","display_reading_time":false,"download_content_type":"","download_file":"","download_url":"","download_cta_label":"","footnotes":""},"categories":[1],"tags":[103,35,100,99],"resource-type":[30],"topic":[53],"industry":[],"audience":[],"business-size":[],"product-tag":[],"funnel-stage":[],"region":[],"pain-point":[],"persona":[],"post_features":[],"class_list":["post-713","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorised","tag-finance","tag-hr","tag-payroll","tag-small-business","resource-type-blog","topic-payroll"],"_links":{"self":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/posts\/713","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/comments?post=713"}],"version-history":[{"count":4,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/posts\/713\/revisions"}],"predecessor-version":[{"id":4079,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/posts\/713\/revisions\/4079"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/media\/4078"}],"wp:attachment":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/media?parent=713"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/categories?post=713"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/tags?post=713"},{"taxonomy":"resource-type","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resource-type?post=713"},{"taxonomy":"topic","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/topic?post=713"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/industry?post=713"},{"taxonomy":"audience","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/audience?post=713"},{"taxonomy":"business-size","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/business-size?post=713"},{"taxonomy":"product-tag","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/product-tag?post=713"},{"taxonomy":"funnel-stage","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/funnel-stage?post=713"},{"taxonomy":"region","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/region?post=713"},{"taxonomy":"pain-point","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/pain-point?post=713"},{"taxonomy":"persona","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/persona?post=713"},{"taxonomy":"post_features","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/post_features?post=713"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}