{"id":5024,"date":"2025-09-01T22:25:53","date_gmt":"2025-09-02T02:25:53","guid":{"rendered":"https:\/\/employmenthero.com\/en-ca\/?post_type=resources&#038;p=5024"},"modified":"2026-07-24T00:10:21","modified_gmt":"2026-07-24T04:10:21","slug":"employee-privacy-policy","status":"publish","type":"resources","link":"https:\/\/employmenthero.com\/en-ca\/resources\/employee-privacy-policy\/","title":{"rendered":"Employee privacy policy: The ultimate guide for Canadian employers"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull resource-sticky-downloadable-template has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull blog-template-header has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\"><div style=\"--bb--crumb-gap:.4em;\" class=\"blog-template-breadcrumb wp-block-employmentherocom2025-breadcrumb-block\"><nav role=\"navigation\" aria-label=\"Breadcrumbs\" class=\"breadcrumb\"><ol class=\"breadcrumb-items\"><li class=\"breadcrumb-item breadcrumb-item--current breadcrumb-item--home\"><span class=\"breadcrumb-item-name\">Home<\/span><\/li><\/ol><\/nav><script type=\"application\/ld+json\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@type\":\"BreadcrumbList\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"item\":{\"name\":\"Home\",\"@id\":\"https:\\\/\\\/employmenthero.com\\\/en-ca\\\/\"}}]}<\/script><\/div>\n\n\n<div class=\"wp-block-group blog-template-tags is-layout-flex wp-container-core-group-is-layout-1 wp-block-group-is-layout-flex\" style=\"padding-bottom:var(--wp--preset--spacing--6)\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/eye-logo.png\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/policies\/\" rel=\"tag\">Policies<\/a><\/div>\n\n<div style=\"padding-top:var(--wp--preset--spacing--0-5);padding-bottom:var(--wp--preset--spacing--0-5)\" class=\"taxonomy-topic eh-topics-separate wp-block-post-terms\"><a href=\"https:\/\/employmenthero.com\/en-ca\/blog\/topic\/culture\/\" rel=\"tag\">Culture<\/a><span class=\"wp-block-post-terms__separator\"> <\/span><a href=\"https:\/\/employmenthero.com\/en-ca\/blog\/topic\/hr\/\" rel=\"tag\">HR<\/a><span class=\"wp-block-post-terms__separator\"> <\/span><a href=\"https:\/\/employmenthero.com\/en-ca\/blog\/topic\/workplace\/\" rel=\"tag\">Workplace<\/a><\/div><\/div>\n\n\n\n<div class=\"wp-block-group post-title-mobile has-global-padding is-layout-constrained wp-container-core-group-is-layout-3 wp-block-group-is-layout-constrained\"><h2 class=\"blog-template-title wp-block-post-title\">Employee privacy policy: The ultimate guide for Canadian employers<\/h2>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-2 wp-block-group-is-layout-flex\">\n<p class=\"has-sm-font-size\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2025-09-01T22:25:53-04:00\">1 Sep 2025<\/time><\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns content-flex is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:55%\">\n<div class=\"wp-block-group sticky-downloadable-title has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-7 wp-block-group-is-layout-constrained\" style=\"padding-bottom:var(--wp--preset--spacing--24)\"><h1 class=\"blog-template-title wp-block-post-title\">Employee privacy policy: The ultimate guide for Canadian employers<\/h1>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-6 wp-block-group-is-layout-flex\">\n<p class=\"has-sm-font-size\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2025-09-01T22:25:53-04:00\">1 Sep 2025<\/time><\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group content-wrapper has-global-padding is-layout-constrained wp-container-core-group-is-layout-8 wp-block-group-is-layout-constrained\">\n<p>Navigating the complex landscape of employee privacy is a growing concern for Canadian employers. In a world where digital data is constantly being shared and stored, protecting your employees&#8217; personal information is more critical than ever.&nbsp;<\/p>\n\n\n\n<p>Canadian privacy laws, such as the <a href=\"https:\/\/www.priv.gc.ca\/en\/privacy-topics\/privacy-laws-in-canada\/the-personal-information-protection-and-electronic-documents-act-pipeda\/\" target=\"_blank\" rel=\"noreferrer noopener\">Personal Information Protection and Electronic Documents Act (PIPEDA)<\/a>, require employers to be transparent and compliant with how they handle employee data. However, many employers don&#8217;t know where to start. They&#8217;re left wondering what information they can collect, how to store it securely and what their legal obligations are.<\/p>\n\n\n\n<p>This guide will demystify employee privacy in Canada. We aim to provide you with a clear understanding of your obligations, the legal context and you&#8217;ll get a ready-to-use, editable employee privacy policy template to get you started.<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"626\" height=\"760\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Employee-Privacy-Policy-Template.png\" alt=\"Employee privacy policy template preview.\" class=\"wp-image-5054\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Employee-Privacy-Policy-Template.png 626w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Employee-Privacy-Policy-Template-247x300.png 247w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Employee-Privacy-Policy-Template-321x390.png 321w\" sizes=\"auto, (max-width: 626px) 100vw, 626px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">What is an employee privacy policy?<\/h2>\n\n\n\n<p>An employee privacy policy is a formal document that explains how an employer collects, uses, stores and discloses the personal information of their employees. Think of it as a rulebook that sets clear expectations for both the company and its staff.<\/p>\n\n\n\n<p>The primary purpose of a privacy policy is to be transparent about your data practices. It lets your employees know exactly what information you&#8217;re collecting, why you&#8217;re collecting it and what their rights are.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Why every employer needs one<\/h2>\n\n\n\n<p>Having a well-drafted privacy policy is more than just a good idea; it&#8217;s a critical tool for protecting your business and building trust with your employees.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Protects against legal risk<\/h3>\n\n\n\n<p>A privacy policy is your first step against legal action. It can help protect you from:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Privacy complaints:<\/strong> Employees can file complaints with provincial or federal privacy commissioners if they believe their privacy rights have been violated.<\/li>\n\n\n\n<li><strong>Fines and penalties:<\/strong> Non-compliance with privacy laws can lead to significant fines.<\/li>\n\n\n\n<li><strong>Wrongful dismissal claims:<\/strong> A clear policy can be a key piece of evidence in cases where an employee alleges their termination was related to a privacy dispute.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Builds trust and transparency<\/h3>\n\n\n\n<p>When employees know their personal information is being handled responsibly, it builds a foundation of trust. A clear policy demonstrates that you respect your employees&#8217; rights and take their privacy seriously.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Aligns with Canadian privacy laws<\/h3>\n\n\n\n<p>In Canada, employers must comply with federal and provincial privacy laws. A comprehensive policy helps ensure your practices align with these legal requirements, including <strong>PIPEDA<\/strong> and other provincial legislation.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Legal framework for employee privacy in Canada<\/h2>\n\n\n\n<p>Navigating Canadian privacy laws can be tricky because the rules can vary depending on where your business is located.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Federal law: PIPEDA<\/h3>\n\n\n\n<p>The <a href=\"https:\/\/www.priv.gc.ca\/en\/privacy-topics\/privacy-laws-in-canada\/the-personal-information-protection-and-electronic-documents-act-pipeda\/\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>Personal Information Protection and Electronic Documents Act (PIPEDA)<\/strong><\/a> is the federal law that governs how private sector organizations collect, use and disclose personal information. It applies to all employers in federally regulated industries (like banks and airlines) and to companies that handle personal information across provincial borders.<\/p>\n\n\n\n<p>For other private sector employers, PIPEDA applies unless the province has its own &#8220;substantially similar&#8221; privacy legislation.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Provincial exceptions<\/h3>\n\n\n\n<p>Some provinces have their own private sector privacy laws that take precedence over PIPEDA. These laws often have additional requirements or different rules. For example:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Quebec:<\/strong> <a href=\"https:\/\/www.pwc.com\/ca\/en\/services\/consulting\/data-trust-and-privacy\/privacy-canadian-business-hub\/bill-64-are-businesses-ready-for-major-changes-in-quebec.html\" target=\"_blank\" rel=\"noreferrer noopener\">The new privacy law, Law 25<\/a> (An Act to modernize legislative provisions as regards the protection of personal information), has some of the strictest rules in Canada. It requires organizations to be more transparent and to appoint a Privacy Officer.<\/li>\n\n\n\n<li><strong>Alberta:<\/strong> <a href=\"https:\/\/www.oipc.ab.ca\/legislation\/pipa.aspx\" target=\"_blank\" rel=\"noreferrer noopener\">Alberta&#8217;s Personal Information Protection Act (PIPA)<\/a> is similar to PIPEDA but has its own unique rules for specific situations.<\/li>\n\n\n\n<li><strong>British Columbia:<\/strong> <a href=\"https:\/\/www.bclaws.gov.bc.ca\/civix\/document\/id\/complete\/statreg\/00_03063_01\" target=\"_blank\" rel=\"noreferrer noopener\">B.C.&#8217;s PIPA<\/a> applies to all private sector organizations within the province.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Consent requirements<\/h3>\n\n\n\n<p>Generally, you need an employee\u2019s consent to collect, use or disclose their personal information. However, there are exceptions. For example, consent isn&#8217;t always required for information necessary to manage the employment relationship (e.g., payroll details). Your privacy policy should clearly explain when and how you will obtain consent.<\/p>\n\n\n\n<table class=\"table-style\">\n  <thead>\n  \n  <tr>\n<th class=\"column-1\">\n<p><strong>Province\/Jurisdiction<\/strong><\/p>\n<\/th>\n<th class=\"column-2\">\n<p><strong>Applicable private sector law<\/strong><\/p>\n<\/th>\n<th class=\"column-2\">\n<p><strong>Key differences<\/strong><\/p>\n<\/th>\n<\/tr>\n  <\/thead>\n<tbody>\n\n<tr>\n<td>\n<p>Federal (PIPEDA)<\/p>\n<\/td>\n<td>\n<p>Federal, applies to federally regulated industries and inter-provincial trade.<\/p>\n<\/td>\n<td>\n<p>Sets baseline rules for consent, collection, and security.<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p>Quebec&nbsp;<\/p>\n<\/td>\n<td>\n<p>Law 25 (An Act to modernize legislative provisions&#8230;)<\/p>\n<\/td>\n<td>\n<p>Stricter rules, mandatory Privacy Officer, and increased transparency requirements.<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p>Alberta&nbsp;<\/p>\n<\/td>\n<td>\n<p>Personal Information Protection Act (PIPA)<\/p>\n<\/td>\n<td>\n<p>Similar to PIPEDA but with specific provincial regulations.<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p>British Columbia<\/p>\n<\/td>\n<td>\n<p>Personal Information Protection Act (PIPA)<\/p>\n<\/td>\n<td>\n<p>Appoints a Privacy Commissioner to oversee compliance.<\/p>\n<\/td>\n<\/tr>\n<tr>\n<td>\n<p>Ontario&nbsp;<\/p>\n<\/td>\n<td>\n<p>PIPEDA (in most cases)<\/p>\n<\/td>\n<td>\n<p>No province-specific private sector law for general employers, but others exist for specific sectors.<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<style>\n.eh-faq__container {flex-direction:column!important;}\n@media screen and (min-width: 1441px) {\n    .eh-faq__content {\n        max-width: 904px!important;\n        min-width: 715px!important;\n    }\n}\n.eh-faq {padding:0px 0px 24px 0px!important;}\n\n\n.table-wrapper {\n  overflow-x: auto!important;\n  width: 100%;\n}\n.table-style {\n  border-collapse:collapse;\n}\n.table-style thead {\n  border-bottom: 1px solid #ccc!important;\n}\n.table-style th {\ntext-align:center!important;\n border: 1px solid #ccc;\n  vertical-align: top;\nbackground: #7622d7!important;\n  color: #fff!important;\n}\n.table-style td {\n  text-align: left;\n  border: 1px solid #ccc;\n  vertical-align: top;\npadding: 5px 10px;\n}\n.table-style .column-1 {\n  width:30%;\n}\n.table-style .column-2 {\n  width:35%;\n}\n@media (max-width: 400px) {\n  .table-style p{\n    font-size: 14px!important;\n  }\n}\n.taxonomy-resource-type {\ndisplay:flex;\nalign-items:center;\ngap:8px;\n}\n<\/style>\n\n\n\n<h2 class=\"wp-block-heading\">What to include in your employee privacy policy<\/h2>\n\n\n\n<p>A comprehensive privacy policy should address all aspects of how you handle personal data. A good policy will include sections on:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Types of information collected:<\/strong> List all the data you collect, such as contact information, payroll details, health information and performance records.<\/li>\n\n\n\n<li><strong>Purpose for collection:<\/strong> Explain <em>why<\/em> you need to collect this information. For example, you need bank details for payroll and health information to administer benefits.<\/li>\n\n\n\n<li><strong>Consent process:<\/strong> Outline how you obtain and manage employee consent.<\/li>\n\n\n\n<li><strong>Storage and security measures:<\/strong> Describe the steps you take to protect employee data from unauthorized access, loss or theft.<\/li>\n\n\n\n<li><strong>Employee access to their information:<\/strong> Explain how employees can request to view or correct their personal data.<\/li>\n\n\n\n<li><strong>Disclosure rules:<\/strong> Detail the circumstances under which you might disclose personal information to third parties, like payroll processors or benefits providers.<\/li>\n\n\n\n<li><strong>Employee monitoring:<\/strong> Clearly state what your policy is on monitoring company email, internet usage and video surveillance.<\/li>\n\n\n\n<li><strong>Retention and destruction:<\/strong> Describe how long you keep employee records and how you securely dispose of them when they&#8217;re no longer needed.<\/li>\n\n\n\n<li><strong>Breach reporting:<\/strong> Outline the procedures you will follow if a data breach occurs.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">How to create and implement your policy<\/h2>\n\n\n\n<p>Creating an effective privacy policy doesn&#8217;t have to be a daunting task. Follow these steps to ensure you\u2019re on the right track.<\/p>\n\n\n\n<ol class=\"wp-block-list\">\n<li><strong>Review applicable laws:<\/strong> Start by understanding which federal and provincial laws apply to your business.<\/li>\n\n\n\n<li><strong>Map the personal data you collect:<\/strong> Make a list of all the personal information you collect from employees.<\/li>\n\n\n\n<li><strong>Draft the policy using the template:<\/strong> Use our customizable template as a foundation to build your policy. It&#8217;s designed to be easily adapted to your business and provincial laws.<\/li>\n\n\n\n<li><strong>Consult legal\/HR for review:<\/strong> It&#8217;s highly recommended to have a legal professional or an HR expert review the policy to ensure it meets all legal requirements.<\/li>\n\n\n\n<li><strong>Communicate to employees:<\/strong> Once finalized, communicate the policy to all employees. Consider holding a training session and requiring employees to sign an acknowledgment form.<\/li>\n\n\n\n<li><strong>Review and update regularly:<\/strong> Privacy laws change. Make it a practice to review and update your policy annually or whenever there are legal changes.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">Employee privacy policy template&nbsp;<\/h2>\n\n\n\n<p>Here\u2019s a preview of the letter template you can download and customize based on your requirements:&nbsp;<\/p>\n\n\n\n<figure class=\"wp-block-image aligncenter size-full has-custom-border\"><img loading=\"lazy\" decoding=\"async\" width=\"655\" height=\"531\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Screenshot-of-Employee-Privacy-Policy-Template.png\" alt=\"\" class=\"has-border-color has-neutral-200-border-color wp-image-5055\" style=\"border-width:1px\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Screenshot-of-Employee-Privacy-Policy-Template.png 655w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Screenshot-of-Employee-Privacy-Policy-Template-300x243.png 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Screenshot-of-Employee-Privacy-Policy-Template-440x357.png 440w\" sizes=\"auto, (max-width: 655px) 100vw, 655px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Best practices for maintaining employee privacy<\/h2>\n\n\n\n<p>A policy is only as good as its implementation. Here are some best practices to follow to maintain employee privacy.<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Minimize collection:<\/strong> Only collect personal information that is absolutely necessary for the employment relationship.<\/li>\n\n\n\n<li><strong>Be transparent:<\/strong> Always be open about your data collection practices.<\/li>\n\n\n\n<li><strong>Secure storage:<\/strong> Store all employee data securely, whether it&#8217;s in physical files or digital databases.<\/li>\n\n\n\n<li><strong>Train staff:<\/strong> Train your staff on the importance of privacy and the proper handling of personal information.<\/li>\n\n\n\n<li><strong>Test and audit:<\/strong> Regularly audit your privacy practices to ensure they are being followed correctly.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Avoiding common mistakes<\/h2>\n\n\n\n<p>Don&#8217;t let your privacy policy fall short. Make sure you\u2019re protecting your business and avoid these common pitfalls:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><strong>Using overly broad monitoring policies:<\/strong> Your policy should be specific about what you monitor and why.<\/li>\n\n\n\n<li><strong>Failing to get consent:<\/strong> Make sure you have the necessary consent when required by law.<\/li>\n\n\n\n<li><strong>Not tailoring the policy to provincial laws:<\/strong> A &#8220;one-size-fits-all&#8221; policy can leave you in legal risk.&nbsp;<\/li>\n\n\n\n<li><strong>Forgetting to update:<\/strong> Privacy laws and your business practices change. Your policy should too.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Take control of your privacy obligations today<\/h2>\n\n\n\n<p>Balancing your business&#8217;s operational needs with your employees&#8217; right to privacy is crucial. A comprehensive and unambiguous privacy policy is the cornerstone of this balance. It protects your business from legal risks, builds trust with your team and ensures you&#8217;re meeting your legal obligations. Don&#8217;t wait for a data breach or legal complaint to take action. Take control of your privacy obligations today.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-1 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"#form\">Download template<\/a><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-faq eh-faq eh-faq__bg-light\"><div class=\"eh-faq__container\"><div class=\"eh-faq__header\"><h2 class=\"eh-faq__title\">FAQs about employee privacy<\/h2><p class=\"eh-faq__subtitle\"><\/p><\/div><div class=\"eh-faq__content\">\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1756779697514\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1756779697514\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">Is an employee privacy policy required in Canada?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p>While it&#8217;s not always a legal requirement to have a separate policy, it&#8217;s a best practice to ensure compliance and transparency. The law requires you to be transparent about your data practices and crafting a policy is the most effective way to do this.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1756779697516\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1756779697516\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">Is it legal to monitor employees&#8217; computers in Canada?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p>Yes, but with limitations. The purpose of the monitoring must be reasonable, and you must inform employees about the monitoring.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1756779717803\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1756779717803\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">What information can I store about employees?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p>You can only store information that is necessary for the employment relationship, such as contact details, payroll information and performance records.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1756779720690\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1756779720690\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">How long can I keep employee records?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p>You should only keep records for as long as they are needed for the purpose they were collected for or as required by law. Most provinces have specific rules for how long you must retain certain records.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1756779723143\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1756779723143\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">What is an example of a breach of confidentiality in the workplace?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p>A breach of confidentiality could be an employee sharing another employee&#8217;s personal information (e.g., their salary or medical history) with an unauthorized person.<\/p>\n<\/div><\/div><\/div>\n<\/div><\/div><\/div>\n<script type=\"application\/ld+json\">{\n    \"@context\": \"https:\/\/schema.org\/\",\n    \"@type\": \"FAQPage\",\n    \"mainEntity\": [\n        {\n            \"@type\": \"Question\",\n            \"name\": \"Is an employee privacy policy required in Canada?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>While it's not always a legal requirement to have a separate policy, it's a best practice to ensure compliance and transparency. The law requires you to be transparent about your data practices and crafting a policy is the most effective way to do this.<\/p>\"\n            }\n        },\n        {\n            \"@type\": \"Question\",\n            \"name\": \"Is it legal to monitor employees' computers in Canada?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>Yes, but with limitations. The purpose of the monitoring must be reasonable, and you must inform employees about the monitoring.<\/p>\"\n            }\n        },\n        {\n            \"@type\": \"Question\",\n            \"name\": \"What information can I store about employees?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>You can only store information that is necessary for the employment relationship, such as contact details, payroll information and performance records.<\/p>\"\n            }\n        },\n        {\n            \"@type\": \"Question\",\n            \"name\": \"How long can I keep employee records?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>You should only keep records for as long as they are needed for the purpose they were collected for or as required by law. Most provinces have specific rules for how long you must retain certain records.<\/p>\"\n            }\n        },\n        {\n            \"@type\": \"Question\",\n            \"name\": \"What is an example of a breach of confidentiality in the workplace?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>A breach of confidentiality could be an employee sharing another employee's personal information (e.g., their salary or medical history) with an unauthorized person.<\/p>\"\n            }\n        }\n    ]\n}<\/script>\n\n\n<p class=\"has-neutral-500-color has-text-color has-link-color has-paragraph-4-xs-font-size wp-elements-5435163e4446a6f90019ff69116f8d2f\">The information in this template is current as at 1 August 2025, and has been prepared by 91±¬ΑΟ Pty Ltd (ABN 11 160 047 709) and its related bodies corporate (91±¬ΑΟ). The content is general information only, is provided in good faith to assist employers and their employees, and should not be relied on as professional advice. Some information is based on data supplied by third parties. While such data is believed to be accurate, it has not been independently verified and no warranties are given that it is complete, accurate, up to date or fit for the purpose for which it is required. 91±¬ΑΟ does not accept responsibility for any inaccuracy in such data and is not liable for any loss or damages arising directly or indirectly as a result of reliance on, use of or inability to use any information provided in this template. You should undertake your own research and seek professional advice before making any decisions or relying on the information in this template.<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column form-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div id=\"form\" class=\"wp-block-group form-v2-violet-box-shadow-pattern is-layout-flow wp-block-group-is-layout-flow\">\n\n<div class=\"wp-block-employmentherocom2025-marketo-form-v2 is-layout-flow wp-block-marketo-form-v2-is-layout-flow\">\n                                                            <section class=\"eh_marketo_form-title-section eh_marketo_form-title-section--small\" aria-labelledby=\"marketo-form-title\">\n        <div class=\"eh_marketo_form-title-container\">\n                            <div class=\"eh_marketo_form-title-image\" role=\"img\" aria-label=\"Download the Employee Privacy Policy Template\">\n                    <img \n                        src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Employee-Privacy-Policy-Template.png\" \n                        alt=\"Download the Employee Privacy Policy Template\"\n                        loading=\"lazy\"\n                        decoding=\"async\"\n                    \/>\n                <\/div>\n                                        <h2 id=\"marketo-form-title\" class=\"eh_marketo_form-title\">Download the Employee Privacy Policy Template<\/h2>\n                    <\/div>\n            <\/section>\n                            <div class=\"eh_marketo_form-container_v2\" data-marketo-form=\"{&quot;is_multi_steps&quot;:false,&quot;form_data&quot;:[{&quot;base_url&quot;:&quot;\/\/hr.employmenthero.io&quot;,&quot;munchkin_id&quot;:&quot;387-SZZ-170&quot;,&quot;form_id&quot;:&quot;1737&quot;,&quot;css_classes&quot;:&quot;&quot;}],&quot;submit_text&quot;:&quot;Download now&quot;,&quot;success_handling_method&quot;:&quot;thank_you_page&quot;,&quot;redirect_url&quot;:&quot;&quot;,&quot;thank_you_message&quot;:&quot;&quot;,&quot;add_lead_linking_id&quot;:false,&quot;add_drift_campaign_id&quot;:false,&quot;drift_campaign_id&quot;:&quot;&quot;,&quot;thank_you_page_id&quot;:&quot;4617&quot;,&quot;thank_you_page_url&quot;:&quot;https:\/\/employmenthero.com\/en-ca\/thank-you\/downloadable\/?origin=employee-privacy-policy&amp;origin_id=YIQu4cohGbNZRNqiKIt0mXLs7IGI7hEOY2FWnxOTLfBP%2B%2B7h3VV2Qt81HVDb4qWz9t98EkcMRxcfSavrIrjwtg%3D%3D&quot;,&quot;progress_indicator_type&quot;:&quot;progress-bar&quot;,&quot;enable_revenue_hero&quot;:false,&quot;revenue_hero_router_id&quot;:&quot;4668&quot;,&quot;revenue_hero_thank_you_message&quot;:&quot;Thank you for booking!&quot;}\"><\/div>\n                                <\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group social-icons-desktop is-content-justification-center is-nowrap is-layout-flex wp-container-core-group-is-layout-10 wp-block-group-is-layout-flex\" style=\"margin-top:var(--wp--preset--spacing--2);margin-bottom:var(--wp--preset--spacing--2);padding-top:var(--wp--preset--spacing--4);padding-bottom:var(--wp--preset--spacing--4)\"><div \n    class=\"eh-social-sharing-button wp-block-employmentherocom2025-eh-social-sharing-button\" data-icon=\"facebook\" data-social-type=\"facebook\">\n    <span style=\"display: flex;\">\n        <svg class=\"icon\" width=\"24px\" height=\"24px\" viewBox=\"0 0 20 20\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\"> <title>Group<\/title> <path d=\"M14.4446 6.47609H11.4173V4.40033C11.4173 3.62078 11.9115 3.43904 12.2596 3.43904C12.6068 3.43904 14.3958 3.43904 14.3958 3.43904V0.0120058L11.4537 0C8.18772 0 7.44447 2.55599 7.44447 4.19168V6.47609H5.55566V10.0075H7.44447C7.44447 14.5394 7.44447 20 7.44447 20H11.4173C11.4173 20 11.4173 14.4856 11.4173 10.0075H14.0981L14.4446 6.47609Z\"><\/path><\/svg> \n    <\/span>\n    <\/div>\n\n<div \n    class=\"eh-social-sharing-button wp-block-employmentherocom2025-eh-social-sharing-button\" data-icon=\"twitter\" data-social-type=\"twitter\">\n    <span style=\"display: flex;\">\n        <svg class=\"icon\" width=\"17\" height=\"18\" viewBox=\"0 0 17 18\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"> <g clip-path=\"url(#clip0_2187_1527)\"> <path d=\"M6.88269 10.3821L0.554058 18H2.05374L7.54889 11.3855L11.9379 18H17L10.363 7.99774L17 0.00924304H15.5002L9.69721 6.99436L5.06215 0.00924304H-5.51343e-07L6.88306 10.3821H6.88269ZM8.93683 7.90961L9.60929 8.90561L14.9598 16.8309H12.6563L8.33833 10.4349L7.66587 9.43894L2.05303 1.12518H4.35659L8.93683 7.90923V7.90961Z\" fill=\"currentColor\"><\/path> <\/g> <defs> <clipPath id=\"clip0_2187_1527\"> <rect width=\"17\" height=\"18\" fill=\"white\" transform=\"matrix(-1 0 0 -1 17 18)\"><\/rect> <\/clipPath> <\/defs> <\/svg> \n    <\/span>\n    <\/div>\n\n<div \n    class=\"eh-social-sharing-button wp-block-employmentherocom2025-eh-social-sharing-button\" data-icon=\"linkedin\" data-social-type=\"linkedin\">\n    <span style=\"display: flex;\">\n        <svg class=\"icon\" width=\"17px\" height=\"16px\" viewBox=\"0 0 17 16\" version=\"1.1\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" xmlns:xlink=\"http:\/\/www.w3.org\/1999\/xlink\"> <title>Shape<\/title> <g id=\"Symbols\" stroke=\"none\" stroke-width=\"1\" fill=\"none\" fill-rule=\"evenodd\"> <g id=\"Icons\/Social\" transform=\"translate(-74.000000, -2.000000)\" fill=\"#000000\" fill-rule=\"nonzero\"> <path d=\"M74.2155762,7.20409322 L77.8588786,7.20409322 L77.8588786,18 L74.2155762,18 L74.2155762,7.20409322 Z M76.0616143,2 C74.8146643,2 74,2.80609002 74,3.86411056 C74,4.90036967 74.7908238,5.72989508 76.0139333,5.72989508 L76.0371667,5.72989508 C77.3079571,5.72989508 78.0993476,4.90032981 78.0993476,3.86411056 C78.0755071,2.80609002 77.3079976,2 76.0616143,2 Z M86.8041976,6.95048874 C84.8702857,6.95048874 84.0038929,7.99790755 83.5205667,8.73245583 L83.5205667,7.20409322 L79.8761714,7.20409322 C79.924419,8.21687707 79.8761714,18 79.8761714,18 L83.5205667,18 L83.5205667,11.9708054 C83.5205667,11.6478911 83.5444071,11.3261725 83.6402952,11.0948476 C83.9041595,10.4502147 84.5037738,9.78266458 85.5095667,9.78266458 C86.8291714,9.78266458 87.3561714,10.773129 87.3561714,12.2237722 L87.3561714,18 L91,18 L91,11.8093881 C91,8.49339883 89.2027762,6.95048874 86.8041976,6.95048874 Z\" id=\"Shape\"><\/path> <\/g> <\/g> <\/svg> \n    <\/span>\n    <\/div>\n\n<div \n    class=\"eh-social-sharing-button wp-block-employmentherocom2025-eh-social-sharing-button\" data-icon=\"link\" data-social-type=\"copy\">\n    <span style=\"display: flex;\">\n        <svg class=\"icon\" width=\"18\" height=\"19\" viewBox=\"0 0 18 19\" fill-rule=\"evenodd\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path transform=\"translate(6.640285, 0)\" d=\"M9.6365839,1.06427739 L9.6365839,1.06407143 C7.63313006,-0.581342526 4.71799441,-0.287025772 3.06469376,1.72767436 L1.68152847,3.42787366 C1.2637913,3.94153775 1.3305731,4.70585509 1.8305341,5.13486964 C2.33069565,5.56409016 3.0749216,5.4955055 3.49265877,4.98184141 L4.8760246,3.28143615 C5.71089731,2.25863908 7.1949372,2.1243532 8.19104884,2.98176443 C8.20769415,2.99597567 8.22413891,3.01059882 8.24038313,3.02522198 C9.18174573,3.92361924 9.26838157,5.42383144 8.43691815,6.43015171 L5.5610895,9.96627791 L5.53461744,9.99634806 C5.38079871,10.1792405 5.20090901,10.3370058 5.00076417,10.4640831 C4.04676718,11.0718709 2.80719278,10.901748 2.04211006,10.0579301 C1.59709864,9.56877523 0.850065046,9.54303024 0.374169553,10.0002613 C-0.100522665,10.4562566 -0.127195273,11.2205739 0.315008503,11.7099348 C1.3991598,12.9045024 2.99670869,13.4575049 4.56377459,13.1800768 C4.80503134,13.1364133 5.04287882,13.0742134 5.27470991,12.9934771 C6.09434113,12.7094584 6.82152068,12.1980598 7.37542854,11.5155086 L10.2440375,7.98947441 C11.0680808,6.96832503 11.4617524,5.65182909 11.3372134,4.33183184 C11.2235039,3.05137889 10.6100339,1.87267016 9.6365839,1.06427739\" fill=\"currentColor\"\/><path transform=\"translate(0, 5.762765)\" d=\"M7.78481199,8.39527139 L6.54864687,9.91484383 C5.73222439,10.9339336 4.27946967,11.1129128 3.25127068,10.3214088 C2.2300908,9.49612727 2.05361038,7.97696676 2.85719793,6.92821874 C2.87083505,6.91050619 2.88447217,6.89299959 2.89851039,6.87569896 L5.82387388,3.27984437 L5.84553284,3.25492322 C5.99915102,3.07203079 6.17924127,2.91447144 6.37938611,2.78739415 C7.23972815,2.23645131 8.34754387,2.31595185 9.12506044,2.98449782 C9.2157072,3.06235067 9.30073868,3.14700021 9.37915214,3.23782854 C9.60657122,3.50207514 9.93486491,3.6513961 10.2784001,3.64665902 C10.6175233,3.64171598 10.9377951,3.48498047 11.155588,3.21764447 L11.1696262,3.20034383 C11.5426416,2.74620216 11.5342187,2.07930388 11.1497722,1.63546021 C9.42768425,-0.367088286 6.45118155,-0.55698335 4.50107292,1.21159465 C4.32298813,1.37306725 4.15713665,1.54813319 4.00472174,1.73555674 L1.08738009,5.32173121 C-0.548874157,7.35084854 -0.312430505,10.3492133 1.62043117,12.0813364 C2.56821124,12.921447 3.80678291,13.3317192 5.05377751,13.2188532 C5.20097822,13.2064956 5.34697566,13.1875473 5.49176982,13.1613904 C6.61362375,12.9593437 7.63039162,12.3585585 8.36398864,11.4636626 L9.59594229,9.94923914 C10.0136795,9.43578101 9.94709821,8.67146367 9.44693666,8.24224316 C8.94677511,7.81302264 8.20254916,7.8816073 7.78481199,8.39527139\" fill=\"currentColor\"\/><\/svg> \n    <\/span>\n            <span class=\"eh-social-sharing-button__copied_text\">\n            URL copied for sharing!        <\/span>\n    <\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull eh-single-resource-whitepapers-layout has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div id=\"stop-el\" class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--20)\">\n<div class=\"wp-block-group is-content-justification-space-between is-layout-flex wp-container-core-group-is-layout-12 wp-block-group-is-layout-flex\" style=\"margin-bottom:var(--wp--preset--spacing--10)\">\n<h3 class=\"wp-block-heading\">Related Resources<\/h3>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-link-arrow is-style-link-arrow--3\"><a class=\"wp-block-button__link has-btn-brand-background-color has-background wp-element-button\" href=\"\/resources\/?topic%5B0%5D%5B0%5D=Product\">View all<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-query blog-3-col-query-loop is-layout-flow wp-block-query-is-layout-flow\"><ul class=\"columns-3 alignfull wp-block-post-template is-layout-grid wp-container-core-post-template-is-layout-1 wp-block-post-template-is-layout-grid\"><li class=\"wp-block-post post-19410 resources type-resources status-publish has-post-thumbnail hentry resource-type-guides-and-playbooks\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-15 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/onboarding\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1728\" height=\"1014\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/Onboarding_Thumbnail.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"Employer Playbook: What is onboarding?\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/Onboarding_Thumbnail.webp 1728w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/Onboarding_Thumbnail-300x176.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/Onboarding_Thumbnail-1024x601.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/Onboarding_Thumbnail-768x451.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/Onboarding_Thumbnail-1536x901.webp 1536w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/Onboarding_Thumbnail-864x508.webp 864w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/Onboarding_Thumbnail-440x258.webp 440w\" sizes=\"auto, (max-width: 1728px) 100vw, 1728px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-3 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-14 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-13 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/11\/eye-logo.png\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/guides-and-playbooks\/\" rel=\"tag\">Guides and Playbooks<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/onboarding\/\" target=\"_self\" >Employer Playbook: What is onboarding?<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-2\"><p class=\"wp-block-post-excerpt__excerpt\">Real onboarding starts at offer acceptance, spans 90 days and is the #1 source of HR errors. Here&#8217;s how to&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/en-ca\/resources\/onboarding\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: Employer Playbook: What is onboarding?<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/onboarding\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><li class=\"wp-block-post post-19439 resources type-resources status-publish has-post-thumbnail hentry resource-type-guides-and-playbooks\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-18 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/first-90-days-as-a-new-hr-manager\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"Your first 90 days as an HR manager: A complete 30\u201360\u201390 day plan\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90.webp 1600w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-300x169.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1024x576.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-768x432.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1536x864.webp 1536w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-6 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-17 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-16 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/11\/eye-logo.png\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/guides-and-playbooks\/\" rel=\"tag\">Guides and Playbooks<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/first-90-days-as-a-new-hr-manager\/\" target=\"_self\" >Your first 90 days as an HR manager: A complete 30\u201360\u201390 day plan<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-5\"><p class=\"wp-block-post-excerpt__excerpt\">New to HR in Canada? This 30-60-90 day plan helps you build trust, meet provincial standards and drive lasting change&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/en-ca\/resources\/first-90-days-as-a-new-hr-manager\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: Your first 90 days as an HR manager: A complete 30\u201360\u201390 day plan<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/first-90-days-as-a-new-hr-manager\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><li class=\"wp-block-post post-19393 resources type-resources status-publish has-post-thumbnail hentry resource-type-guides-and-playbooks\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-21 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/graduate-program-guide\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"How to build a graduate program: An employer&#8217;s guide for Canadian businesses\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1.webp 1600w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1-300x169.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1-1024x576.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1-768x432.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1-1536x864.webp 1536w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-9 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-20 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-19 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/11\/eye-logo.png\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/guides-and-playbooks\/\" rel=\"tag\">Guides and Playbooks<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/graduate-program-guide\/\" target=\"_self\" >How to build a graduate program: An employer&#8217;s guide for Canadian businesses<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-8\"><p class=\"wp-block-post-excerpt__excerpt\">Explore how welcoming the next generation of university &#038; college graduates into your business could give you the serious boost&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/en-ca\/resources\/graduate-program-guide\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: How to build a graduate program: An employer&#8217;s guide for Canadian businesses<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/graduate-program-guide\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><\/ul><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>A guide to creating an employee privacy policy that outlines how personal information is used and protected. <\/p>\n","protected":false},"featured_media":4925,"menu_order":0,"template":"","meta":{"inline_featured_image":false,"_visual_mode":"business","_lite_auth_enabled":false,"_lite_auth_trigger_method":"scroll","_lite_auth_scroll_percent":25,"_lite_auth_click_element_query":"","exclude_from_algolia":false,"reading_time":"7 min read","display_reading_time":false,"registration_open_datetime":"","registration_close_datetime":"","event_start_datetime":"","event_end_datetime":"","time_zone":"","location":"","link_video":"","wistia_video_id":"","video_type":"","file_video":"","download_content_type":"file","download_file":"5052","download_url":"","download_cta_label":"","homepage_thumbnail":0,"footnotes":""},"resource-type":[255],"topic":[96,92,75],"learn_topic":[],"industry":[],"search-tags":[],"audience":[],"business-size":[],"product-tag":[],"funnel-stage":[],"region":[],"pain-point":[],"persona":[],"post_features":[],"class_list":["post-5024","resources","type-resources","status-publish","has-post-thumbnail","hentry","resource-type-policies","topic-culture","topic-hr","topic-workplace"],"_links":{"self":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resources\/5024","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resources"}],"about":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/types\/resources"}],"version-history":[{"count":9,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resources\/5024\/revisions"}],"predecessor-version":[{"id":19037,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resources\/5024\/revisions\/19037"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/media\/4925"}],"wp:attachment":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/media?parent=5024"}],"wp:term":[{"taxonomy":"resource-type","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resource-type?post=5024"},{"taxonomy":"topic","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/topic?post=5024"},{"taxonomy":"learn_topic","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/learn_topic?post=5024"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/industry?post=5024"},{"taxonomy":"search-tags","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/search-tags?post=5024"},{"taxonomy":"audience","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/audience?post=5024"},{"taxonomy":"business-size","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/business-size?post=5024"},{"taxonomy":"product-tag","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/product-tag?post=5024"},{"taxonomy":"funnel-stage","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/funnel-stage?post=5024"},{"taxonomy":"region","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/region?post=5024"},{"taxonomy":"pain-point","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/pain-point?post=5024"},{"taxonomy":"persona","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/persona?post=5024"},{"taxonomy":"post_features","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/post_features?post=5024"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}