{"id":5818,"date":"2025-09-12T01:37:39","date_gmt":"2025-09-12T05:37:39","guid":{"rendered":"https:\/\/employmenthero.com\/en-ca\/?post_type=resources&#038;p=5818"},"modified":"2025-10-20T02:38:21","modified_gmt":"2025-10-20T06:38:21","slug":"letter-of-promotion","status":"publish","type":"resources","link":"https:\/\/employmenthero.com\/en-ca\/resources\/letter-of-promotion\/","title":{"rendered":"Letter for a promotion: Template and writing guide"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull resource-sticky-downloadable-template has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull blog-template-header has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\"><div style=\"--bb--crumb-gap:.4em;\" 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id=\"Group-6\" transform=\"translate(0.000000, 5.762765)\"> <mask id=\"mask-4\" fill=\"white\"> <use xlink:href=\"#path-3\"><\/use> <\/mask> <g id=\"Clip-5\"><\/g> <path d=\"M7.78481199,8.39527139 L6.54864687,9.91484383 C5.73222439,10.9339336 4.27946967,11.1129128 3.25127068,10.3214088 C2.2300908,9.49612727 2.05361038,7.97696676 2.85719793,6.92821874 C2.87083505,6.91050619 2.88447217,6.89299959 2.89851039,6.87569896 L5.82387388,3.27984437 L5.84553284,3.25492322 C5.99915102,3.07203079 6.17924127,2.91447144 6.37938611,2.78739415 C7.23972815,2.23645131 8.34754387,2.31595185 9.12506044,2.98449782 C9.2157072,3.06235067 9.30073868,3.14700021 9.37915214,3.23782854 C9.60657122,3.50207514 9.93486491,3.6513961 10.2784001,3.64665902 C10.6175233,3.64171598 10.9377951,3.48498047 11.155588,3.21764447 L11.1696262,3.20034383 C11.5426416,2.74620216 11.5342187,2.07930388 11.1497722,1.63546021 C9.42768425,-0.367088286 6.45118155,-0.55698335 4.50107292,1.21159465 C4.32298813,1.37306725 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promotion: Template and writing guide<\/h2>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-5 wp-block-group-is-layout-flex\">\n<p class=\"has-sm-font-size\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2025-09-12T01:37:39-04:00\">12 Sep 2025<\/time><\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns content-flex is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:55%\">\n<div class=\"wp-block-group sticky-downloadable-title has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-10 wp-block-group-is-layout-constrained\" style=\"padding-bottom:var(--wp--preset--spacing--24)\"><h1 class=\"blog-template-title wp-block-post-title\">Letter for a promotion: Template and writing guide<\/h1>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-9 wp-block-group-is-layout-flex\">\n<p class=\"has-sm-font-size\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2025-09-12T01:37:39-04:00\">12 Sep 2025<\/time><\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10)\">\n<div class=\"content-single-table-content\"><\/div>\n<\/div>\n\n\n\n<div id=\"content-wrapper\" class=\"wp-block-group content-wrapper has-global-padding is-layout-constrained wp-container-core-group-is-layout-12 wp-block-group-is-layout-constrained\" style=\"padding-top:0;padding-bottom:var(--wp--preset--spacing--10)\">\n<p class=\"has-paragraph-2-m-font-size\">Few moments are as rewarding in a manager\u2019s career as delivering news of a job promotion. It\u2019s a chance to celebrate an employee\u2019s hard work, highlight their employee\u2019s achievements and acknowledge the trust you\u2019re placing in their future.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A promotion letter is the official record that confirms an employee\u2019s advancement into their new position. It should reinforce that your employees are valued, set clear expectations for their additional responsibilities and ensure there\u2019s no confusion about salary, reporting lines or the updated job title.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">This guide will break down why employee promotion letters matter, what to include, how to write one and common questions. But the easiest way to put it into practice is with our ready-to-use promotion letter template. Download it now, make it your own and share the good news with your employee.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"626\" height=\"760\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/CA_Confirmatio-of-Promotion-Template.webp\" alt=\"Confirmation of Probation Template Preview.\" class=\"wp-image-5826\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/CA_Confirmatio-of-Promotion-Template.webp 626w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/CA_Confirmatio-of-Promotion-Template-247x300.webp 247w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/CA_Confirmatio-of-Promotion-Template-321x390.webp 321w\" sizes=\"auto, (max-width: 626px) 100vw, 626px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">What is a promotion letter?<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A promotion letter is the formal communication that confirms an employee has been moved to a new position within your organisation.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">It should outline the new job title, job description or core duties, any changes in salary or benefits and adjustments to the reporting structure. The document becomes part of the employee\u2019s record, providing both recognition of their success and clarity for payroll, <a href=\"https:\/\/employmenthero.com\/en-ca\/products\/hr-software\/\">HR and leadership<\/a>.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Unlike a casual chat or email, this letter is part of the promotion process. It gives the promotion official weight, which is important not only for compliance but also for showing the business takes the employee\u2019s growth seriously.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_5-1024x683.webp\" alt=\"Two colleagues shaking hand. \" class=\"wp-image-5827\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_5-1024x683.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_5-300x200.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_5-768x512.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_5-440x293.webp 440w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_5.webp 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Why is writing a letter of promotion important?<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A promotion letter sets the tone for the employee\u2019s transition into a new position and helps prevent misunderstandings. Here\u2019s why it matters:<\/p>\n\n\n\n<ul class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li>Clearly outlining the new job title, responsibilities and reporting line avoids any grey areas. Without this, the employee transition can be messy.<\/li>\n\n\n\n<li>A written record protects both the employer and employee if questions arise about the promotion process later.<\/li>\n\n\n\n<li>Taking the time to draft a formal letter helps employees feel valued and acknowledges their accomplishments.<\/li>\n\n\n\n<li><a href=\"https:\/\/employmenthero.com\/en-ca\/products\/payroll-software\/\">Payroll and HR teams<\/a> rely on accurate letters for updates to contracts, pay and benefits.<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Promotions play a big part in shaping company culture. A thoughtful employee promotion letter tells everyone that good performance, leadership skills and dedication get recognized. That message can motivate the entire team.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What to include in the letter<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Your promotion letter should cover the essentials while keeping the tone encouraging. Here\u2019s what to include:<\/p>\n\n\n\n<ol class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li><strong>Employee\u2019s current role and new role:<\/strong> Mention their existing job title and the new job title they are stepping into.<\/li>\n\n\n\n<li><strong>Effective date:<\/strong> Confirm when the promotion takes effect. This is crucial for payroll and scheduling.<\/li>\n\n\n\n<li><strong>New position details:<\/strong> Outline the job description, additional responsibilities, and any changes in reporting structure.<\/li>\n\n\n\n<li><strong>Compensation changes:<\/strong> If the promotion includes a raise, include the new salary or note that details will be confirmed in a separate salary increase letter.<\/li>\n\n\n\n<li><strong>Employee\u2019s achievements:<\/strong> Highlight specific employee\u2019s accomplishments or contributions that led to the promotion.<\/li>\n\n\n\n<li><strong>Acknowledgement and gratitude:<\/strong> Use the letter to express appreciation and reassure the employee of the company\u2019s continued support.<\/li>\n\n\n\n<li><strong>Next steps:<\/strong> Indicate whether the employee needs to sign the letter, or if onboarding\/training is scheduled as part of their employee transition.<\/li>\n<\/ol>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Including these details in your promotion letter reduces the chance of misunderstandings around salary, reporting lines or responsibilities, while also documenting the promotion in a way that meets compliance requirements.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_6-1024x683.webp\" alt=\"A woman smiling while browsing on her laptop.\" class=\"wp-image-5828\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_6-1024x683.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_6-300x200.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_6-768x512.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_6-440x293.webp 440w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_6.webp 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">How to write a letter of promotion<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Writing an employee promotion letter doesn\u2019t have to be stressful.<a href=\"https:\/\/employmenthero.com\/en-ca\/hr-advisory\/\"> It&#8217;s part compliance<\/a>, part celebration. Here\u2019s a step by step:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 1: Start with the good news<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Begin your letter on a positive note. Promotions are a milestone moment, and the way you frame it sets the tone. Open with a clear, celebratory statement that leaves no doubt about the employee\u2019s achievement.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Something as simple as <em>\u201cWe are pleased to confirm your promotion to [new job title] effective [date]\u201d<\/em> acknowledges their success and sets an uplifting tone.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 2: Reference the current role<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Context matters. Take a moment to recognize the position they\u2019ve held and the contribution they\u2019ve made in that role. This not only creates a natural transition into the promotion but also reinforces that the decision is based on merit and proven performance. A quick nod to their journey so far shows that the promotion wasn\u2019t automatic, it was earned.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 3: Outline the new position<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Next, shift the focus to what comes next. Clearly state the new role, along with any changes to responsibilities, scope or reporting lines.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Keep this section concise but informative, you don\u2019t need to paste in the full job description, but you should give enough detail so the employee knows what to expect. For the finer points, you can always attach a role profile or updated job description as an appendix.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_7-1024x683.webp\" alt=\"A smiling man on a virtual meeting. \" class=\"wp-image-5829\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_7-1024x683.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_7-300x200.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_7-768x512.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_7-440x293.webp 440w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_7.webp 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h3 class=\"wp-block-heading\">Step 4: Highlight employee\u2019s achievements<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">This is where you make the letter personal. Instead of keeping it generic, call out the specific achievements that led to the promotion.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">That could mean mentioning measurable results, moments of leadership, or unique contributions that stood out. By making this section tailored, you show the employee that their hard work has been noticed and valued, which <a href=\"https:\/\/employmenthero.com\/en-ca\/work\/\">strengthens engagement<\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 5: Confirm compensation details<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Money and benefits are often top of mind when someone is promoted, so clarity here is key. If the promotion includes a raise, state the new salary and when it will take effect. If compensation changes are being handled separately, such as through a salary increase letter, make that clear so the employee isn\u2019t left guessing. Transparency avoids confusion and helps maintain trust.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 6: Express gratitude and support<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A promotion letter shouldn\u2019t read like a transaction. It\u2019s also a chance to say thank you. Close this section by expressing appreciation for the employee\u2019s dedication and excitement for their future growth.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A simple line like <em>\u201cWe would like to express our gratitude for your hard work and look forward to supporting you in this next stage of your career\u201d<\/em> helps reinforce that they\u2019re a valued part of the team.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Step 7: Outline next steps<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Finally, make sure the letter is actionable. If the employee needs to sign the letter, attend onboarding for their new role or set up a meeting with their new manager, make that clear within the letter.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Clear next steps guide the employee smoothly into their new position, and reinforces that the company is organized and ready to support their transition.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_8-1024x683.webp\" alt=\"Three colleagues smiling in front of a laptop.\" class=\"wp-image-5830\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_8-1024x683.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_8-300x200.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_8-768x512.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_8-440x293.webp 440w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/Letter_for_a_promotion_8.webp 1200w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Promotion letter template<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><em>[Insert Company Name]<\/em><em>[Company Address]<\/em><em>[Date]<\/em><\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">To:<em> [Employee Name]<\/em>Current Job Title: <em>[Insert Current Job Title]<\/em>New Job Title: <em>[Insert New Job Title]<\/em><\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Dear <em>[Employee Name]<\/em>,<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">We are delighted to confirm your job promotion to the role of <em>[new job title]<\/em>, effective <em>[date]<\/em>.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">In this new position, your responsibilities will include <em>[insert additional responsibilities]<\/em>, and you will now report to <em>[insert reporting structure]<\/em>. Your achievements, including <em>[insert example]<\/em>, have demonstrated the capability, dedication and leadership that make you an excellent fit for this role.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">We would like to take this opportunity to express appreciation for your contributions and express gratitude for your hard work. Please know that you have our full continued support as you step into this exciting new chapter of your career.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Sincerely,<br><em>[Manager Name]<\/em><em>[Job Title]<\/em><\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Save time by downloading our promotion letter template. You can simply plug in details like job title, new position, and employee\u2019s accomplishments to create a polished, professional letter.<\/p>\n\n\n\n<div class=\"wp-block-buttons has-custom-font-size has-paragraph-2-m-font-size is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-link is-style-link--1\"><a class=\"wp-block-button__link has-btn-brand-background-color has-background wp-element-button\" href=\"#form\">Download promotion letter<\/a><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-faq eh-faq eh-faq__bg-light\"><div class=\"eh-faq__container\"><div class=\"eh-faq__header\"><h2 class=\"eh-faq__title\">FAQs about promotion letters<\/h2><p class=\"eh-faq__subtitle\"><\/p><\/div><div class=\"eh-faq__content\">\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1757654957682\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1757654957682\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">What sections should be included in a promotion letter?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p>At minimum, include the employee\u2019s current and new job title, effective date, new position details, changes in reporting structure and a recognition of their employee\u2019s achievements.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1757654957684\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1757654957684\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">What sections are optional to include in a promotion letter?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p>Some employers add full job descriptions, detailed salary breakdowns or training schedules. These aren\u2019t mandatory but can be helpful in complex employee transitions.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1757654986412\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1757654986412\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">What schedules should be included in a promotion letter?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p>If the promotion involves a phased employee transition, training program or probationary period in the new job title, include those timelines to set clear expectations.<\/p>\n<\/div><\/div><\/div>\n<\/div><\/div><\/div>\n<script type=\"application\/ld+json\">{\n    \"@context\": \"https:\/\/schema.org\/\",\n    \"@type\": \"FAQPage\",\n    \"mainEntity\": [\n        {\n            \"@type\": \"Question\",\n            \"name\": \"What sections should be included in a promotion letter?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>At minimum, include the employee\\u2019s current and new job title, effective date, new position details, changes in reporting structure and a recognition of their employee\\u2019s achievements.<\/p>\"\n            }\n        },\n        {\n            \"@type\": \"Question\",\n            \"name\": \"What sections are optional to include in a promotion letter?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>Some employers add full job descriptions, detailed salary breakdowns or training schedules. 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<path d=\"M7.78481199,8.39527139 L6.54864687,9.91484383 C5.73222439,10.9339336 4.27946967,11.1129128 3.25127068,10.3214088 C2.2300908,9.49612727 2.05361038,7.97696676 2.85719793,6.92821874 C2.87083505,6.91050619 2.88447217,6.89299959 2.89851039,6.87569896 L5.82387388,3.27984437 L5.84553284,3.25492322 C5.99915102,3.07203079 6.17924127,2.91447144 6.37938611,2.78739415 C7.23972815,2.23645131 8.34754387,2.31595185 9.12506044,2.98449782 C9.2157072,3.06235067 9.30073868,3.14700021 9.37915214,3.23782854 C9.60657122,3.50207514 9.93486491,3.6513961 10.2784001,3.64665902 C10.6175233,3.64171598 10.9377951,3.48498047 11.155588,3.21764447 L11.1696262,3.20034383 C11.5426416,2.74620216 11.5342187,2.07930388 11.1497722,1.63546021 C9.42768425,-0.367088286 6.45118155,-0.55698335 4.50107292,1.21159465 C4.32298813,1.37306725 4.15713665,1.54813319 4.00472174,1.73555674 L1.08738009,5.32173121 C-0.548874157,7.35084854 -0.312430505,10.3492133 1.62043117,12.0813364 C2.56821124,12.921447 3.80678291,13.3317192 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is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--20)\">\n<div class=\"wp-block-group is-content-justification-space-between is-layout-flex wp-container-core-group-is-layout-16 wp-block-group-is-layout-flex\" style=\"margin-bottom:var(--wp--preset--spacing--10)\">\n<h3 class=\"wp-block-heading\">Related Resources<\/h3>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-link-arrow is-style-link-arrow--4\"><a class=\"wp-block-button__link has-btn-brand-background-color has-background wp-element-button\" href=\"\/resources\/?topic%5B0%5D%5B0%5D=Product\">View all<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-query blog-3-col-query-loop is-layout-flow wp-block-query-is-layout-flow\"><ul class=\"columns-3 alignfull wp-block-post-template is-layout-grid wp-container-core-post-template-is-layout-1 wp-block-post-template-is-layout-grid\"><li class=\"wp-block-post post-16693 resources type-resources status-publish has-post-thumbnail hentry resource-type-templates\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-19 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-retail-job-ad\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Retail-Job-Ad-template.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"How to write retail job ads in Canada that attract the right candidates\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Retail-Job-Ad-template.webp 1600w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Retail-Job-Ad-template-300x169.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Retail-Job-Ad-template-1024x576.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Retail-Job-Ad-template-768x432.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Retail-Job-Ad-template-1536x864.webp 1536w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Retail-Job-Ad-template-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-3 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-18 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-17 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/Blog-thumbnail.png\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/templates\/\" rel=\"tag\">Templates<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-retail-job-ad\/\" target=\"_self\" >How to write retail job ads in Canada that attract the right candidates<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-2\"><p class=\"wp-block-post-excerpt__excerpt\">Top retail candidates move fast. Learn how to write a retail job ad that&#8217;s clear, compliant and compelling for Canadian&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-retail-job-ad\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: How to write retail job ads in Canada that attract the right candidates<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-retail-job-ad\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><li class=\"wp-block-post post-16651 resources type-resources status-publish has-post-thumbnail hentry resource-type-templates\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-22 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/career-progression-plan-template-for-retail\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Template-2.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"The retail career progression template that stops your best people from checking out\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Template-2.webp 1600w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Template-2-300x169.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Template-2-1024x576.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Template-2-768x432.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Template-2-1536x864.webp 1536w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Template-2-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-6 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-21 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-20 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/Blog-thumbnail.png\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/templates\/\" rel=\"tag\">Templates<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/career-progression-plan-template-for-retail\/\" target=\"_self\" >The retail career progression template that stops your best people from checking out<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-5\"><p class=\"wp-block-post-excerpt__excerpt\">Download our free career progression plan template for retail. Help employees grow, stay engaged and achieve their career goals. <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/en-ca\/resources\/career-progression-plan-template-for-retail\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: The retail career progression template that stops your best people from checking out<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/career-progression-plan-template-for-retail\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><li class=\"wp-block-post post-16713 resources type-resources status-publish has-post-thumbnail hentry resource-type-templates\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-25 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-job-ad-in-ontario\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Ontario-Job-Ad-Template.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"How to write job ads that meet the latest Ontario legislations\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Ontario-Job-Ad-Template.webp 1600w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Ontario-Job-Ad-Template-300x169.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Ontario-Job-Ad-Template-1024x576.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Ontario-Job-Ad-Template-768x432.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Ontario-Job-Ad-Template-1536x864.webp 1536w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Ontario-Job-Ad-Template-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-9 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-24 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-23 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/Blog-thumbnail.png\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/templates\/\" rel=\"tag\">Templates<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-job-ad-in-ontario\/\" target=\"_self\" >How to write job ads that meet the latest Ontario legislations<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-8\"><p class=\"wp-block-post-excerpt__excerpt\">Ontario&#8217;s new job posting rules require pay transparency and AI disclosure. Learn how to write compliant job ads and download&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-job-ad-in-ontario\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: How to write job ads that meet the latest Ontario legislations<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-job-ad-in-ontario\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><\/ul><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Download our free promotion letter template to announce employee promotions. Edit, customize and send a professional letter in minutes.<\/p>\n","protected":false},"featured_media":5826,"menu_order":0,"template":"","meta":{"inline_featured_image":false,"_lite_auth_enabled":false,"_lite_auth_trigger_method":"scroll","_lite_auth_scroll_percent":25,"_lite_auth_click_element_query":"","exclude_from_algolia":false,"reading_time":"5 min read","display_reading_time":false,"registration_open_datetime":"","registration_close_datetime":"","event_start_datetime":"","event_end_datetime":"","time_zone":"","location":"","link_video":"","video_type":"","file_video":"","download_content_type":"file","download_file":"5825","download_url":"","download_cta_label":"","footnotes":""},"resource-type":[249],"topic":[260],"industry":[],"search-tags":[265],"audience":[],"business-size":[],"product-tag":[],"funnel-stage":[],"region":[],"pain-point":[],"persona":[],"post_features":[],"class_list":["post-5818","resources","type-resources","status-publish","has-post-thumbnail","hentry","resource-type-templates","topic-compliance-legal","search-tags-manage-compliance"],"_links":{"self":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resources\/5818","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resources"}],"about":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/types\/resources"}],"version-history":[{"count":5,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resources\/5818\/revisions"}],"predecessor-version":[{"id":8267,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resources\/5818\/revisions\/8267"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/media\/5826"}],"wp:attachment":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/media?parent=5818"}],"wp:term":[{"taxonomy":"resource-type","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resource-type?post=5818"},{"taxonomy":"topic","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/topic?post=5818"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/industry?post=5818"},{"taxonomy":"search-tags","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/search-tags?post=5818"},{"taxonomy":"audience","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/audience?post=5818"},{"taxonomy":"business-size","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/business-size?post=5818"},{"taxonomy":"product-tag","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/product-tag?post=5818"},{"taxonomy":"funnel-stage","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/funnel-stage?post=5818"},{"taxonomy":"region","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/region?post=5818"},{"taxonomy":"pain-point","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/pain-point?post=5818"},{"taxonomy":"persona","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/persona?post=5818"},{"taxonomy":"post_features","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/post_features?post=5818"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}