{"id":6718,"date":"2025-09-30T00:18:00","date_gmt":"2025-09-30T04:18:00","guid":{"rendered":"https:\/\/employmenthero.com\/en-ca\/?post_type=resources&#038;p=6718"},"modified":"2025-10-03T01:44:39","modified_gmt":"2025-10-03T05:44:39","slug":"discipline-policy","status":"publish","type":"resources","link":"https:\/\/employmenthero.com\/en-ca\/resources\/discipline-policy\/","title":{"rendered":"Discipline policy template and guide"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull resource-sticky-downloadable-template has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull blog-template-header has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\"><div style=\"--bb--crumb-gap:.4em;\" class=\"blog-template-breadcrumb 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class=\"eh-social-sharing-button__copied_text\">\n            URL copied for sharing!        <\/span>\n    <\/div><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group post-title-mobile has-global-padding is-layout-constrained wp-container-core-group-is-layout-6 wp-block-group-is-layout-constrained\"><h2 class=\"blog-template-title wp-block-post-title\">Discipline policy template and guide<\/h2>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-5 wp-block-group-is-layout-flex\">\n<p class=\"has-sm-font-size\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2025-09-30T00:18:00-04:00\">30 Sep 2025<\/time><\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns content-flex is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:55%\">\n<div class=\"wp-block-group sticky-downloadable-title has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-10 wp-block-group-is-layout-constrained\" style=\"padding-bottom:var(--wp--preset--spacing--24)\"><h1 class=\"blog-template-title wp-block-post-title\">Discipline policy template and guide<\/h1>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-9 wp-block-group-is-layout-flex\">\n<p class=\"has-sm-font-size\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2025-09-30T00:18:00-04:00\">30 Sep 2025<\/time><\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--10)\">\n<div class=\"content-single-table-content\"><\/div>\n<\/div>\n\n\n\n<div id=\"content-wrapper\" class=\"wp-block-group content-wrapper has-global-padding is-layout-constrained wp-container-core-group-is-layout-12 wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10)\">\n<p class=\"has-paragraph-2-m-font-size\">A discipline policy is an essential tool for Canadian small-to-medium businesses (SMBs). When you\u2019re running a small business, issues with employee misconduct or underperformance can have a significant impact on the future of your business. This policy template provides a clear framework for addressing employee misconduct and underperformance, helping to ensure that all disciplinary actions are handled fairly, consistently and in a way that is legally defensible.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Without a clear policy, disciplinary decisions can seem arbitrary, which can lead to confusion, low morale and even legal action. A strong policy ensures everyone in the business understands what&#8217;s expected of them, how issues will be addressed and what the potential consequences are for repeated or serious problems.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is in this discipline policy template?<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">When you download our discipline policy template, you&#8217;ll receive a comprehensive, ready-to-use document that is designed to help employers create a framework for addressing employee misconduct. It outlines a progressive discipline approach, which aims to encourage employee improvement while ensuring that disciplinary measures are fair and proportionate to the seriousness of the misconduct.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">This document includes key sections including,:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list is-style-checkmark\">\n<li class=\"has-paragraph-2-m-font-size\">Confidentiality&nbsp;<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Investigations&nbsp;<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Suspensions&nbsp;<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Progressive discipline stages&nbsp;<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Termination&nbsp;<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Examples of misconduct&nbsp;<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"626\" height=\"760\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/CA_Discipline-Policy-Template.webp\" alt=\"CA Discipline Policy Template by 91±¬ΑΟ\" class=\"wp-image-6721\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/CA_Discipline-Policy-Template.webp 626w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/CA_Discipline-Policy-Template-247x300.webp 247w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/CA_Discipline-Policy-Template-321x390.webp 321w\" sizes=\"auto, (max-width: 626px) 100vw, 626px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">What is a discipline policy?<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A discipline policy, often referred to as a <a href=\"https:\/\/www.canada.ca\/en\/employment-social-development\/corporate\/portfolio\/labour\/programs\/labour-standards\/reports\/progressive-discipline.html\" target=\"_blank\" rel=\"noreferrer noopener\">progressive discipline policy in Canada<\/a>, outlines the steps an employer will take to address employee behaviour that falls below workplace standards. The goal is to encourage employee improvement through a structured, step-by-step approach. This process provides employees with an opportunity to understand the problem, what&#8217;s expected of them and the consequences of continued misconduct. It also serves as a guide for managers and business owners, helping them make consistent and fair decisions.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A comprehensive discipline policy should be a clear, ready-to-use document that defines roles and duties and outlines the disciplinary process. It should also include a confidentiality clause to protect the privacy of those involved in an investigation.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Why do businesses need a discipline policy?<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Implementing a discipline policy is a crucial step to protect your business and its employees. Here&#8217;s why:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-paragraph-2-m-font-size\"><strong>Legal protection:<\/strong> A well-documented policy protects your business by ensuring that all disciplinary actions and dismissals are fair and consistent, which can help defend against claims of unfair dismissal or wrongful termination. In Canada, <a href=\"https:\/\/www.canada.ca\/en\/services\/jobs\/workplace\/federal-labour-standards\/termination.html#h2.1-h3.2\" target=\"_blank\" rel=\"noreferrer noopener\">employers must be able to prove they had &#8220;just cause&#8221; for termination<\/a>, and a clear, followed policy with documented steps is key to meeting that high threshold.<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\"><strong>Clear expectations: <\/strong>The policy sets a clear standard of behaviour and expectations for all employees in the workplace. When everyone knows the rules, there&#8217;s less room for confusion or misunderstanding.<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\"><strong>Consistency and fairness:<\/strong> It helps managers make consistent and impartial decisions. This consistency is vital for maintaining employee morale and showing that all employees are treated with dignity and respect.<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\"><strong>Encourages improvement: <\/strong>The progressive nature of the policy gives employees every opportunity to respond and improve before their employment is terminated. It&#8217;s a corrective measure, not a punitive one, aimed at rehabilitating the employee&#8217;s behaviour and performance.&nbsp;&nbsp;<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Discipline policy template&nbsp;<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Here\u2019s a preview of the policy template you can download and customize based on your requirements:<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"601\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/image-7-1024x601.png\" alt=\"Preview of the CA Discipline Policy Template\" class=\"wp-image-6723\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/image-7-1024x601.png 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/image-7-300x176.png 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/image-7-768x451.png 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/image-7-1536x901.png 1536w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/image-7-864x508.png 864w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/image-7-440x258.png 440w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/09\/image-7.png 1600w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">The progressive discipline process in Canada&nbsp;<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">The progressive discipline approach is the standard for Canadian businesses, and a good policy will outline each stage. While the severity of the action depends on the seriousness of the misconduct, the process typically <a href=\"https:\/\/www.canada.ca\/en\/employment-social-development\/corporate\/portfolio\/labour\/programs\/labour-standards\/reports\/progressive-discipline.html#h2.4\" target=\"_blank\" rel=\"noreferrer noopener\">involves escalating steps<\/a>. Employers must give an employee every opportunity to improve before moving towards termination.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Investigation&nbsp;<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Before any disciplinary measures are taken, an investigation into the allegations of misconduct must be conducted. This can involve interviewing the employee and any witnesses, and reviewing relevant documents. Employees are required to cooperate fully and promptly with the investigation. In some cases, a suspension with pay may be necessary during the investigation period, but this is not a disciplinary penalty and does not imply guilt.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Verbal warning<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">For minor incidents of misconduct, the process typically begins with a verbal warning. This is a formal conversation where the manager identifies the issue, explains the expected conduct and records the details in the employee&#8217;s personnel file.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">3. Written warning<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A written warning is usually issued if the misconduct continues after a verbal warning or if the initial incident is more serious. This formal letter details the misconduct, outlines expectations for improvement and warns the employee about the consequences of further misconduct, including the possibility of suspension or termination. A copy of this letter should be placed in the employee&#8217;s file.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">4. Suspension<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">For gross misconduct or repeated offences, a suspension may be an appropriate step. The suspension can be unpaid and for a period of time appropriate to the circumstances. A suspension letter is provided to the employee, detailing the misconduct and the conditions for their return to work. It is important to note that a suspension is not a termination and that employees who are suspended should not visit the employer&#8217;s premises or contact clients or coworkers unless authorized.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">5. Final written warning<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A final written warning is used when misconduct persists despite earlier warnings and\/or suspensions, or for a single incident of gross misconduct that is serious enough to warrant it. This letter explains that any further misconduct will result in termination for just cause. A final written warning may also be combined with a disciplinary suspension.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">6. Termination<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Termination for just cause is the final step in the progressive discipline process and is reserved for situations where repeated misconduct has occurred despite previous interventions, or for a single incident of gross misconduct that is incompatible with continued employment. A termination letter should be provided to the employee detailing the misconduct as the basis for termination.&nbsp;<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-1 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"#form\">Download template<\/a><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Best practices for developing a discipline policy<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A strong discipline policy is more than just a template; it&#8217;s a living document that guides your business&#8217;s culture and protects its legal standing. Here are some best practices for creating and implementing one:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-paragraph-2-m-font-size\"><strong>Communicate clearly:<\/strong> Ensure employees clearly understand what&#8217;s expected of them and that a policy exists. The policy should be easily accessible and all employees should receive training on it.<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\"><strong>Document everything: <\/strong>Keeping detailed records is essential. Document all discussions, warnings and actions taken, as this creates a clear audit trail that shows your business gave the employee a fair chance to improve before dismissal.<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\"><strong>Be consistent: <\/strong>Apply the policy fairly and consistently to all employees. Decisions should not feel arbitrary or inconsistent.<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\"><strong>Procedural fairness:<\/strong> Throughout the process, an employee must be given an opportunity to respond to allegations and, in meetings where dismissal is discussed, be allowed to have a support person with them. They should also receive advance written notice of the meeting&#8217;s purpose.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">The importance of documentation<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Documentation is the bedrock of a legally defensible discipline policy in Canada. It proves that you followed a fair and consistent process. A clear audit trail shows that your business gave the employee a fair chance to address concerns and that termination was the last resort. This is particularly important for small businesses, which are still required to be cautious and adhere to a strict employee termination procedure.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">When to use the discipline policy<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">This policy can be used in different scenarios, whether you&#8217;re dealing with poor performance or someone who behaves poorly at work. It&#8217;s your guide for providing corrective action and performance management. You must give employees every opportunity to respond and improve before you dismiss them.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">In cases of summary dismissal, where an employee is guilty of serious misconduct such as theft, fraud, violence or serious breaches of occupational health and safety, you can dismiss the employee without a notice period. However, even in these cases, you must still follow a robust disciplinary process.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Download our discipline policy template<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Ready to build your discipline policy? Download our template using the form on the right. Need more guidance on policy creation? Our <a href=\"https:\/\/employmenthero.com\/en-ca\/products\/hr-advisory\/\">HR Advisory team<\/a> supports SMBs with compliance checks, expert workplace consulting and with an extensive resource library in our platform. <a href=\"https:\/\/employmenthero.com\/en-ca\/request-a-demo\/\">Talk to our business specialists to find out more<\/a>.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-2 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"#form\">Download policy template<\/a><\/div>\n<\/div>\n\n\n\n<p class=\"has-neutral-500-color has-text-color has-link-color has-paragraph-4-xs-font-size wp-elements-c879f3f5a9334b08fa6ef838e9774281\"><em><em><em>The information in this template is current as at 1 September 2025, and has been prepared by 91±¬ΑΟ Pty Ltd (ABN 11 160 047 709) and its related bodies corporate (91±¬ΑΟ). The views expressed in this template are general information only, are provided in good faith to assist employers and their employees, and should not be relied on as professional advice. The Information is based on data supplied by third parties. While such data is believed to be accurate, it has not been independently verified and no warranties are given that it is complete, accurate, up to date or fit for the purpose for which it is required. 91±¬ΑΟ does not accept responsibility for any inaccuracy in such data and is not liable for any loss or damages arising either directly or indirectly as a result of reliance on, use of or inability to use any information provided in this template. You should undertake your own research and to seek professional advice before making any decisions or relying on the information in this template.<\/em><\/em><\/em><\/p>\n\n\n\n<div class=\"wp-block-employmentherocom2025-faq eh-faq eh-faq__bg-light\"><div class=\"eh-faq__container\"><div class=\"eh-faq__header\"><h2 class=\"eh-faq__title\">Frequently asked questions about discipline policies\u00a0<\/h2><p class=\"eh-faq__subtitle\"><\/p><\/div><div class=\"eh-faq__content\">\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1758856123319\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1758856123319\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">What is a discipline policy and why is it important for Canadian SMBs?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p class=\"has-paragraph-2-m-font-size\">A discipline policy, often referred to as a progressive discipline policy in Canada, is a vital document outlining the steps an employer takes to address employee behaviour that falls below workplace standards. It&#8217;s crucial for Canadian small-to-medium businesses (SMBs) because it provides a clear framework for addressing misconduct and underperformance fairly and consistently, offering legal protection against claims of unfair dismissal, setting clear behavioural expectations, and ultimately encouraging employee improvement through a structured, step-by-step approach.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1758856166379\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1758856166379\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">What are the typical stages of the progressive discipline process in Canada?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p class=\"has-paragraph-2-m-font-size\">The progressive discipline process in Canada typically involves escalating steps, starting with a thorough investigation into the allegations. This is followed by a verbal warning for minor incidents, then a written warning if misconduct continues or is more serious. For gross misconduct or repeated offences, a suspension may be issued, leading to a final written warning if issues persist. Termination for just cause is reserved as the final step when all previous interventions have failed or for single incidents of severe gross misconduct.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1758856236932\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1758856236932\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">Why is clear communication and consistent application of a discipline policy crucial for businesses in Canada?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p class=\"has-paragraph-2-m-font-size\">Clear communication and consistent application of a discipline policy are paramount for Canadian businesses because they foster a transparent and fair workplace environment. When employees clearly understand behavioural expectations and the consequences of not meeting them, it reduces confusion, boosts morale and ensures all individuals are treated equitably. Consistent application across all employees helps to avoid perceptions of bias or arbitrary decision-making, which is crucial for defending against potential legal challenges like wrongful dismissal claims. Ultimately, a well-communicated and consistently applied policy builds trust, encourages positive conduct and protects the business&#8217;s reputation and legal standing.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1759205785382\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1759205785382\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">What is &#8220;just cause&#8221; termination in Canada?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p>In Canada, &#8220;just cause&#8221; termination refers to an employer&#8217;s right to dismiss an employee without notice or severance pay due to serious misconduct or a fundamental breach of the employment contract. This is a high legal threshold for employers to meet, requiring compelling evidence that the employee&#8217;s actions were so egregious or that they repeatedly failed to meet reasonable expectations despite progressive discipline, making continued employment untenable. Employers must demonstrate they conducted a thorough investigation, applied their discipline policy consistently and that the misconduct was severe enough to warrant immediate termination.<\/p>\n<\/div><\/div><\/div>\n<\/div><\/div><\/div>\n<script type=\"application\/ld+json\">{\n    \"@context\": \"https:\/\/schema.org\/\",\n    \"@type\": \"FAQPage\",\n    \"mainEntity\": [\n        {\n            \"@type\": \"Question\",\n            \"name\": \"What is a discipline policy and why is it important for Canadian SMBs?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>A discipline policy, often referred to as a progressive discipline policy in Canada, is a vital document outlining the steps an employer takes to address employee behaviour that falls below workplace standards. 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is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--20)\">\n<div class=\"wp-block-group is-content-justification-space-between is-layout-flex wp-container-core-group-is-layout-16 wp-block-group-is-layout-flex\" style=\"margin-bottom:var(--wp--preset--spacing--10)\">\n<h3 class=\"wp-block-heading\">Related Resources<\/h3>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-link-arrow is-style-link-arrow--3\"><a class=\"wp-block-button__link has-btn-brand-background-color has-background wp-element-button\" href=\"\/resources\/?topic%5B0%5D%5B0%5D=Product\">View all<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-query blog-3-col-query-loop is-layout-flow wp-block-query-is-layout-flow\"><ul class=\"columns-3 alignfull wp-block-post-template is-layout-grid wp-container-core-post-template-is-layout-1 wp-block-post-template-is-layout-grid\"><li class=\"wp-block-post post-16703 resources type-resources status-publish has-post-thumbnail hentry resource-type-templates\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-19 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-hospitality-job-ad\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/hospitality-ads-template.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"How to write hospitality job ads that attract the right candidates\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/hospitality-ads-template.webp 1600w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/hospitality-ads-template-300x169.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/hospitality-ads-template-1024x576.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/hospitality-ads-template-768x432.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/hospitality-ads-template-1536x864.webp 1536w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/hospitality-ads-template-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-3 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-18 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-17 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/Blog-thumbnail.png\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/templates\/\" rel=\"tag\">Templates<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-hospitality-job-ad\/\" target=\"_self\" >How to write hospitality job ads that attract the right candidates<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-2\"><p class=\"wp-block-post-excerpt__excerpt\">Learn how to write hospitality job ads that attract the right candidates in Canada &#8211; covering pay transparency, hiring tips,&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-hospitality-job-ad\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: How to write hospitality job ads that attract the right candidates<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-hospitality-job-ad\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><li class=\"wp-block-post post-16754 resources type-resources status-publish has-post-thumbnail hentry resource-type-guides-and-playbooks\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-22 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-tech-job-ads\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/tech-job-template.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"How to write tech job ads in Canada that attract the right candidates\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/tech-job-template.webp 1600w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/tech-job-template-300x169.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/tech-job-template-1024x576.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/tech-job-template-768x432.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/tech-job-template-1536x864.webp 1536w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/tech-job-template-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-6 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-21 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-20 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/11\/eye-logo.png\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/guides-and-playbooks\/\" rel=\"tag\">Guides and Playbooks<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-tech-job-ads\/\" target=\"_self\" >How to write tech job ads in Canada that attract the right candidates<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-5\"><p class=\"wp-block-post-excerpt__excerpt\">Published Published Hiring in tech moves fast. Strong candidates often have multiple options and they won\u2019t spend long decoding a&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-tech-job-ads\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: How to write tech job ads in Canada that attract the right candidates<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-tech-job-ads\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><li class=\"wp-block-post post-16672 resources type-resources status-publish has-post-thumbnail hentry resource-type-templates\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-25 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-healthcare-job-ad\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/1454f0b9b26b6ce960366c459f0444ba.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"How to write healthcare job ads in Canada that attract the right candidates\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/1454f0b9b26b6ce960366c459f0444ba.webp 1600w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/1454f0b9b26b6ce960366c459f0444ba-300x169.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/1454f0b9b26b6ce960366c459f0444ba-1024x576.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/1454f0b9b26b6ce960366c459f0444ba-768x432.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/1454f0b9b26b6ce960366c459f0444ba-1536x864.webp 1536w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/1454f0b9b26b6ce960366c459f0444ba-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-9 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-24 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-23 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/Blog-thumbnail.png\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/templates\/\" rel=\"tag\">Templates<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-healthcare-job-ad\/\" target=\"_self\" >How to write healthcare job ads in Canada that attract the right candidates<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-8\"><p class=\"wp-block-post-excerpt__excerpt\">Write healthcare job ads that attract qualified candidates in Canada. Cover pay transparency, accessibility and qualifications. Get the free template. <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-healthcare-job-ad\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: How to write healthcare job ads in Canada that attract the right candidates<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-healthcare-job-ad\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><\/ul><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Download a Discipline Policy Template. Learn what a Discipline policy is and how to create one using a simple template.<\/p>\n","protected":false},"featured_media":6721,"menu_order":0,"template":"","meta":{"inline_featured_image":false,"_lite_auth_enabled":false,"_lite_auth_trigger_method":"scroll","_lite_auth_scroll_percent":25,"_lite_auth_click_element_query":"","exclude_from_algolia":false,"reading_time":"8 min read","display_reading_time":false,"registration_open_datetime":"","registration_close_datetime":"","event_start_datetime":"","event_end_datetime":"","time_zone":"","location":"","link_video":"","video_type":"","file_video":"","download_content_type":"file","download_file":"6720","download_url":"","download_cta_label":"","footnotes":""},"resource-type":[255],"topic":[],"industry":[],"search-tags":[],"audience":[],"business-size":[],"product-tag":[],"funnel-stage":[],"region":[],"pain-point":[],"persona":[],"post_features":[],"class_list":["post-6718","resources","type-resources","status-publish","has-post-thumbnail","hentry","resource-type-policies"],"_links":{"self":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resources\/6718","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resources"}],"about":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/types\/resources"}],"version-history":[{"count":22,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resources\/6718\/revisions"}],"predecessor-version":[{"id":7414,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resources\/6718\/revisions\/7414"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/media\/6721"}],"wp:attachment":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/media?parent=6718"}],"wp:term":[{"taxonomy":"resource-type","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resource-type?post=6718"},{"taxonomy":"topic","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/topic?post=6718"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/industry?post=6718"},{"taxonomy":"search-tags","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/search-tags?post=6718"},{"taxonomy":"audience","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/audience?post=6718"},{"taxonomy":"business-size","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/business-size?post=6718"},{"taxonomy":"product-tag","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/product-tag?post=6718"},{"taxonomy":"funnel-stage","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/funnel-stage?post=6718"},{"taxonomy":"region","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/region?post=6718"},{"taxonomy":"pain-point","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/pain-point?post=6718"},{"taxonomy":"persona","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/persona?post=6718"},{"taxonomy":"post_features","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/post_features?post=6718"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}