{"id":7580,"date":"2025-10-07T01:25:56","date_gmt":"2025-10-07T05:25:56","guid":{"rendered":"https:\/\/employmenthero.com\/en-ca\/?post_type=resources&#038;p=7580"},"modified":"2025-10-07T03:14:33","modified_gmt":"2025-10-07T07:14:33","slug":"employment-background-check","status":"publish","type":"resources","link":"https:\/\/employmenthero.com\/en-ca\/resources\/employment-background-check\/","title":{"rendered":"The ultimate guide to employment background check in Canada"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull resource-sticky-downloadable-template has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull blog-template-header has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\"><div 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C-0.548874157,7.35084854 -0.312430505,10.3492133 1.62043117,12.0813364 C2.56821124,12.921447 3.80678291,13.3317192 5.05377751,13.2188532 C5.20097822,13.2064956 5.34697566,13.1875473 5.49176982,13.1613904 C6.61362375,12.9593437 7.63039162,12.3585585 8.36398864,11.4636626 L9.59594229,9.94923914 C10.0136795,9.43578101 9.94709821,8.67146367 9.44693666,8.24224316 C8.94677511,7.81302264 8.20254916,7.8816073 7.78481199,8.39527139\" fill=\"currentColor\"\/><\/svg> \n    <\/span>\n            <span class=\"eh-social-sharing-button__copied_text\">\n            URL copied for sharing!        <\/span>\n    <\/div><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group post-title-mobile has-global-padding is-layout-constrained wp-container-core-group-is-layout-6 wp-block-group-is-layout-constrained\"><h2 class=\"blog-template-title wp-block-post-title\">The ultimate guide to employment background check in Canada<\/h2>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-5 wp-block-group-is-layout-flex\">\n<p class=\"has-sm-font-size\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2025-10-07T01:25:56-04:00\">7 Oct 2025<\/time><\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns content-flex is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:55%\">\n<div class=\"wp-block-group sticky-downloadable-title has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-10 wp-block-group-is-layout-constrained\" style=\"padding-bottom:var(--wp--preset--spacing--24)\"><h1 class=\"blog-template-title wp-block-post-title\">The ultimate guide to employment background check in Canada<\/h1>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-9 wp-block-group-is-layout-flex\">\n<p class=\"has-sm-font-size\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2025-10-07T01:25:56-04:00\">7 Oct 2025<\/time><\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--10)\">\n<div class=\"content-single-table-content\"><\/div>\n<\/div>\n\n\n\n<div id=\"content-wrapper\" class=\"wp-block-group content-wrapper has-global-padding is-layout-constrained wp-container-core-group-is-layout-12 wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10)\">\n<p class=\"has-paragraph-2-m-font-size\">An employment background check is a process employers use to verify information provided by a job applicant. This helps them make informed hiring decisions. These checks can include verifications of criminal records, educational qualifications, employment history and more.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">In Canada, employment background checks are governed by a mix of federal and provincial laws, primarily focusing on privacy and human rights. Employers must obtain consent from the candidate and ensure the information they collect is relevant to the job. Key legislation includes the <a href=\"https:\/\/laws-lois.justice.gc.ca\/eng\/acts\/p-8.6\/\" target=\"_blank\" rel=\"noreferrer noopener\">Personal Information Protection and Electronic Documents Act (PIPEDA)<\/a> at the federal level and various provincial privacy acts.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\"><img loading=\"lazy\" decoding=\"async\" width=\"626\" height=\"760\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/CA_Background-Check-Request-Template.webp\" alt=\"CA Background Check Request Template by 91±¬ΑΟ\" class=\"wp-image-7585\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/CA_Background-Check-Request-Template.webp 626w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/CA_Background-Check-Request-Template-247x300.webp 247w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/CA_Background-Check-Request-Template-321x390.webp 321w\" sizes=\"auto, (max-width: 626px) 100vw, 626px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">What is a background verification letter?<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A background verification letter is a formal document an employer sends to a job candidate to initiate the background check process. This letter outlines the checks that will be performed and often includes a consent form for the candidate to sign. Its main purpose is to ensure the process is transparent and that the employer has the candidate\u2019s explicit permission to collect and use their personal information for this purpose.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>The easiest way to request a background check from your employee<\/strong><\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Requesting a background check can be a complicated process. Our free, downloadable template simplifies it by providing a clear document that you can use immediately. It ensures you have all the necessary components, from requesting consent to outlining the checks, all while adhering to Canadian standards.<\/p>\n\n\n\n<figure class=\"wp-block-image size-full\" style=\"margin-top:var(--wp--preset--spacing--16);margin-bottom:var(--wp--preset--spacing--16)\"><img loading=\"lazy\" decoding=\"async\" width=\"790\" height=\"558\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/image-5.png\" alt=\"background check template preview\" class=\"wp-image-7596\" style=\"box-shadow:var(--wp--preset--shadow--natural)\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/image-5.png 790w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/image-5-300x212.png 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/image-5-768x542.png 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/image-5-440x311.png 440w\" sizes=\"auto, (max-width: 790px) 100vw, 790px\" \/><\/figure>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-1 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"#form\">Download the Template<\/a><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Why do employers conduct an employment background check?<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Employers conduct background checks for several important reasons. Primarily, it&#8217;s about mitigating risk. A thorough background check can help prevent a bad hire, which can lead to financial loss, damage to the company\u2019s reputation and even legal issues. It also ensures the safety and security of the workplace, especially in roles that involve access to sensitive information, finances or vulnerable populations. By verifying a candidate\u2019s qualifications and history, employers can make more confident and objective hiring decisions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Common checks in a background verification<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Background checks in Canada often include several components to get a comprehensive view of a candidate. Here are some of the most common checks:<\/p>\n\n\n\n<ul class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li><strong>Criminal record check:<\/strong> This is one of the most common checks, used to determine if a candidate has a criminal history. It helps employers assess the potential for risk, especially in roles where a criminal record could be directly relevant to the job&#8217;s duties, such as handling money or working with children.<\/li>\n\n\n\n<li><strong>Educational verification:<\/strong> This confirms the degrees, diplomas or certifications a candidate has listed on their resume. It ensures the candidate has the necessary qualifications for the role.<\/li>\n\n\n\n<li><strong>Employment verification:<\/strong> This involves contacting previous employers to confirm the candidate&#8217;s job titles, dates of employment and responsibilities. It helps validate the candidate&#8217;s professional experience and track record.<\/li>\n\n\n\n<li><strong>Credit check:<\/strong> In some roles, particularly those with financial responsibilities, a credit check may be performed to assess a candidate&#8217;s financial reliability. This requires specific consent and must be relevant to the job.<\/li>\n\n\n\n<li><strong>Professional license verification:<\/strong> For professions that require a license (e.g., lawyers, doctors, engineers), this check confirms the candidate holds a valid, in-good-standing license.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Legal considerations for employers in Canada<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Navigating the legal landscape of employment background checks is crucial for Canadian employers.<\/p>\n\n\n\n<figure class=\"wp-block-table custom-table has-paragraph-2-m-font-size\"><table class=\"has-fixed-layout\"><thead><tr><th><strong>Province\/Territory<\/strong><\/th><th><strong>Relevant legislation<\/strong><\/th><th><strong>Key considerations<\/strong><\/th><\/tr><\/thead><tbody><tr><td>Federal<\/td><td>Personal Information Protection and Electronic Documents Act (PIPEDA)<\/td><td>Applies to federally regulated private sector organizations. Requires consent for the collection, use, and disclosure of personal information.<\/td><\/tr><tr><td>Alberta<\/td><td><a href=\"https:\/\/www.alberta.ca\/personal-information-protection-act\" target=\"_blank\" rel=\"noreferrer noopener\">Personal Information Protection Act (PIPA)<\/a><\/td><td>Similar to PIPEDA, it governs the collection, use, and disclosure of personal information by private organizations.<\/td><\/tr><tr><td>British Columbia<\/td><td><a href=\"https:\/\/www.bclaws.gov.bc.ca\/civix\/document\/id\/complete\/statreg\/03063_01\" target=\"_blank\" rel=\"noreferrer noopener\">Personal Information Protection Act (PIPA)<\/a><\/td><td>Regulates how private sector organizations handle personal information, emphasizing the need for consent and relevance.<\/td><\/tr><tr><td>Ontario<\/td><td><a href=\"https:\/\/www.ontario.ca\/page\/freedom-information-request\" target=\"_blank\" rel=\"noreferrer noopener\">Freedom of Information and Protection of Privacy Act (FIPPA)<\/a>, Ontario Human Rights Code<\/td><td>FIPPA applies to the public sector. The Human Rights Code prohibits discrimination based on a record of offenses that is not related to the job.<\/td><\/tr><tr><td>Quebec<\/td><td>Act <a href=\"https:\/\/www.legisquebec.gouv.qc.ca\/en\/document\/cs\/p-39.1\" target=\"_blank\" rel=\"noreferrer noopener\">Respecting the Protection of Personal Information in the Private Sector<\/a><\/td><td>One of the most stringent privacy laws in Canada, requiring explicit and separate consent for each type of background check.<\/td><\/tr><tr><td>Other Provinces<\/td><td>Varies by province, often with similar principles of consent, relevance, and human rights.<\/td><td>Employers should consult local regulations to ensure full compliance.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">How do employers do background checks in Canada?<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">The process of conducting a compliant background check in Canada generally follows these steps:<\/p>\n\n\n\n<ol class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li><strong>Obtain informed consent:<\/strong> Before starting, an employer must get written consent from the candidate. The consent form should clearly state what information will be collected, why it&#8217;s needed and how it will be used.<\/li>\n\n\n\n<li><strong>Define the scope:<\/strong> Determine which checks are necessary and relevant for the specific role. For example, a criminal record check may not be relevant for an entry-level office job, but is essential for a security position.<\/li>\n\n\n\n<li><strong>Choose a reputable service provider:<\/strong> Many employers use third-party background check services to ensure accuracy and legal compliance.<\/li>\n\n\n\n<li><strong>Conduct the checks:<\/strong> The service provider or employer then conducts the checks based on the scope.<\/li>\n\n\n\n<li><strong>Review the results:<\/strong> Once the report is received, the employer should review the findings carefully and in the context of the job.<\/li>\n\n\n\n<li><strong>Make a decision:<\/strong> Based on the results, the employer makes a hiring decision. If a candidate is not hired due to the background check, the employer must be able to demonstrate that the reason was directly related to the inherent requirements of the job.<\/li>\n<\/ol>\n\n\n\n<h2 class=\"wp-block-heading\">Best practices for employers<\/h2>\n\n\n\n<ul class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li><strong>Be transparent:<\/strong> Clearly communicate with the candidate about the checks you&#8217;ll be conducting and why they are necessary.<\/li>\n\n\n\n<li><strong>Get written consent:<\/strong> Always have a signed consent form before starting any checks.<\/li>\n\n\n\n<li><strong>Ensure relevance:<\/strong> Only conduct checks that are directly relevant to the duties and responsibilities of the position.<\/li>\n\n\n\n<li><strong>Treat information confidentially:<\/strong> Handle all personal information with the utmost care and in compliance with privacy laws.<\/li>\n\n\n\n<li><strong>Follow up consistently:<\/strong> Inform the candidate of the outcome, whether they are hired or not and be prepared to discuss the findings if they request it.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Start your hiring process on the right foot<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A thorough and compliant background check is a critical step in building a strong team. By following the best practices and using a reliable template, you can ensure a smooth process that protects your business and respects your candidates&#8217; privacy.ess while providing valuable development opportunities for your employees.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-2 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"#form\">Download the template<\/a><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-faq eh-faq eh-faq__bg-light\"><div class=\"eh-faq__container\"><div class=\"eh-faq__header\"><h2 class=\"eh-faq__title\">Frequently asked questions<\/h2><p class=\"eh-faq__subtitle\"><\/p><\/div><div class=\"eh-faq__content\">\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1758856123319\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1758856123319\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">Who issues an employment background verification letter?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p class=\"has-paragraph-2-m-font-size\">The employer or a designated representative, such as someone from the human resources department, issues the letter.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1758856166379\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1758856166379\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">At what stage in the recruitment process is a background verification letter issued?\u00a0<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p class=\"has-paragraph-2-m-font-size\">It is typically issued after a conditional offer of employment has been made, but before the candidate&#8217;s official start date.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1758856236932\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1758856236932\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">How thorough is an employment background check?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p class=\"has-paragraph-2-m-font-size\">The thoroughness of a background check depends on the role and the employer&#8217;s policy. It can range from a simple criminal record check to a comprehensive investigation of employment history, education and financial records.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1759205785382\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1759205785382\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">What shows up on a background check in Canada?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p class=\"has-paragraph-2-m-font-size\">This depends on the type of check conducted. A criminal record check will show convictions, while an employment verification will confirm job titles and dates. It will not show non-conviction records or personal details like marital status.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1759298365138\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1759298365138\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">How long does a background check take in Canada for employment?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p class=\"has-paragraph-2-m-font-size\">A basic criminal record check can be completed within a few business days, while more comprehensive checks, including employment and educational verifications, can take one to two weeks.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1759814256525\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1759814256525\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">How to tell someone they didn&#8217;t pass the background check?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p class=\"has-paragraph-2-m-font-size\">You should inform the candidate that the conditional offer is being rescinded based on the results of the background check. Be prepared to explain how the findings relate to the job and its requirements, but avoid providing excessive detail unless legally required.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1759814272432\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1759814272432\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">Do background checks show employment history\u200b?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p class=\"has-paragraph-2-m-font-size\">Yes, employment verification is a standard part of a comprehensive background check and is used to confirm a candidate&#8217;s work history.<\/p>\n<\/div><\/div><\/div>\n<\/div><\/div><\/div>\n<script type=\"application\/ld+json\">{\n    \"@context\": \"https:\/\/schema.org\/\",\n    \"@type\": \"FAQPage\",\n    \"mainEntity\": [\n        {\n            \"@type\": \"Question\",\n            \"name\": \"Who issues an employment background verification letter?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>The employer or a designated representative, such as someone from the human resources department, issues the letter.<\/p>\"\n            }\n        },\n        {\n            \"@type\": \"Question\",\n            \"name\": \"At what stage in the recruitment process is a background verification letter issued?\\u00a0\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>It is typically issued after a conditional offer of employment has been made, but before the candidate's official start date.<\/p>\"\n            }\n        },\n        {\n            \"@type\": \"Question\",\n            \"name\": \"How thorough is an employment background check?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>The thoroughness of a background check depends on the role and the employer's policy. 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The content is general information only, is provided in good faith to assist employers and their employees, and should not be relied on as professional advice. Some information is based on data supplied by third parties. While such data is believed to be accurate, it has not been independently verified and no warranties are given that it is complete, accurate, up to date or fit for the purpose for which it is required. 91±¬ΑΟ does not accept responsibility for any inaccuracy in such data and is not liable for any loss or damages arising directly or indirectly as a result of reliance on, use of or inability to use any information provided in this template. You should undertake your own research and seek professional advice before making any decisions or relying on the information in this template.<\/em><\/em><\/em><\/em><\/em><\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column form-column is-layout-flow wp-block-column-is-layout-flow\" id=\"form\">\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div id=\"form\" class=\"wp-block-group form-v2-violet-box-shadow-pattern is-layout-flow wp-block-group-is-layout-flow\">\n\n<div class=\"wp-block-employmentherocom2025-marketo-form-v2 is-layout-flow wp-block-marketo-form-v2-is-layout-flow\">\n                                                            <section class=\"eh_marketo_form-title-section eh_marketo_form-title-section--small\" aria-labelledby=\"marketo-form-title\">\n        <div class=\"eh_marketo_form-title-container\">\n                                        <h2 id=\"marketo-form-title\" class=\"eh_marketo_form-title\">Register for the template<\/h2>\n                    <\/div>\n            <\/section>\n                            <div class=\"eh_marketo_form-container_v2\" data-marketo-form=\"{&quot;is_multi_steps&quot;:false,&quot;form_data&quot;:[{&quot;base_url&quot;:&quot;\/\/hr.employmenthero.io&quot;,&quot;munchkin_id&quot;:&quot;387-SZZ-170&quot;,&quot;form_id&quot;:&quot;1737&quot;,&quot;css_classes&quot;:&quot;&quot;}],&quot;submit_text&quot;:&quot;Download now&quot;,&quot;success_handling_method&quot;:&quot;thank_you_page&quot;,&quot;redirect_url&quot;:&quot;&quot;,&quot;thank_you_message&quot;:&quot;&quot;,&quot;add_lead_linking_id&quot;:false,&quot;add_drift_campaign_id&quot;:false,&quot;drift_campaign_id&quot;:&quot;&quot;,&quot;thank_you_page_id&quot;:&quot;4617&quot;,&quot;thank_you_page_url&quot;:&quot;https:\/\/employmenthero.com\/en-ca\/thank-you\/downloadable\/?origin=employment-background-check&amp;origin_id=Q6Rd%2BMOuVb6gOrJgbU2eOKIbP98vzggL1bPpjbZoc1dScUqqHxwLsX0zWJLBrS6BLfrhcNUTAW9iQk79sNvu%2Fw%3D%3D&quot;,&quot;progress_indicator_type&quot;:&quot;progress-bar&quot;,&quot;enable_revenue_hero&quot;:false,&quot;revenue_hero_router_id&quot;:&quot;4668&quot;,&quot;revenue_hero_thank_you_message&quot;:&quot;Thank you for booking!&quot;}\"><\/div>\n                                <\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group social-icons-desktop is-content-justification-center is-nowrap is-layout-flex 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has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div id=\"stop-el\" class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--20)\">\n<div class=\"wp-block-group is-content-justification-space-between is-layout-flex wp-container-core-group-is-layout-16 wp-block-group-is-layout-flex\" style=\"margin-bottom:var(--wp--preset--spacing--10)\">\n<h3 class=\"wp-block-heading\">Related Resources<\/h3>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-link-arrow is-style-link-arrow--3\"><a class=\"wp-block-button__link has-btn-brand-background-color has-background wp-element-button\" href=\"\/resources\/?topic%5B0%5D%5B0%5D=Product\">View all<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-query blog-3-col-query-loop is-layout-flow 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src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/Onboarding_Thumbnail.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"Employer Playbook: What is onboarding?\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/Onboarding_Thumbnail.webp 1728w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/Onboarding_Thumbnail-300x176.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/Onboarding_Thumbnail-1024x601.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/Onboarding_Thumbnail-768x451.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/Onboarding_Thumbnail-1536x901.webp 1536w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/Onboarding_Thumbnail-864x508.webp 864w, 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Here&#8217;s how to&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/en-ca\/resources\/onboarding\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: Employer Playbook: What is onboarding?<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/onboarding\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><li class=\"wp-block-post post-19439 resources type-resources status-publish has-post-thumbnail hentry resource-type-guides-and-playbooks\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-22 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/first-90-days-as-a-new-hr-manager\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"Your first 90 days as an HR manager: A complete 30\u201360\u201390 day plan\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90.webp 1600w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-300x169.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1024x576.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-768x432.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1536x864.webp 1536w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-6 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-21 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-20 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/11\/eye-logo.png\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/guides-and-playbooks\/\" rel=\"tag\">Guides and Playbooks<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/first-90-days-as-a-new-hr-manager\/\" target=\"_self\" >Your first 90 days as an HR manager: A complete 30\u201360\u201390 day plan<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-5\"><p class=\"wp-block-post-excerpt__excerpt\">New to HR in Canada? This 30-60-90 day plan helps you build trust, meet provincial standards and drive lasting change&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/en-ca\/resources\/first-90-days-as-a-new-hr-manager\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: Your first 90 days as an HR manager: A complete 30\u201360\u201390 day plan<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/first-90-days-as-a-new-hr-manager\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><li class=\"wp-block-post post-19393 resources type-resources status-publish has-post-thumbnail hentry resource-type-guides-and-playbooks\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-25 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/graduate-program-guide\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"How to build a graduate program: An employer&#8217;s guide for Canadian businesses\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1.webp 1600w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1-300x169.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1-1024x576.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1-768x432.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1-1536x864.webp 1536w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/08\/30-60-90-1-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-9 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-24 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-23 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/11\/eye-logo.png\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/guides-and-playbooks\/\" rel=\"tag\">Guides and Playbooks<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/graduate-program-guide\/\" target=\"_self\" >How to build a graduate program: An employer&#8217;s guide for Canadian businesses<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-8\"><p class=\"wp-block-post-excerpt__excerpt\">Explore how welcoming the next generation of university &#038; college graduates into your business could give you the serious boost&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/en-ca\/resources\/graduate-program-guide\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: How to build a graduate program: An employer&#8217;s guide for Canadian businesses<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/graduate-program-guide\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><\/ul><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Conduct employment background checks in Canada with confidence. 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