{"id":8934,"date":"2025-10-30T21:21:05","date_gmt":"2025-10-31T01:21:05","guid":{"rendered":"https:\/\/employmenthero.com\/en-ca\/?post_type=resources&#038;p=8934"},"modified":"2026-05-08T10:35:27","modified_gmt":"2026-05-08T14:35:27","slug":"hr-compliance-checklist-canada","status":"publish","type":"resources","link":"https:\/\/employmenthero.com\/en-ca\/resources\/hr-compliance-checklist-canada\/","title":{"rendered":"HR compliance checklist Canada 2026: What employers need to know"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull resource-sticky-downloadable-template has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull blog-template-header has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\"><div 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<\/span>\n            <span class=\"eh-social-sharing-button__copied_text\">\n            URL copied for sharing!        <\/span>\n    <\/div><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group post-title-mobile has-global-padding is-layout-constrained wp-container-core-group-is-layout-6 wp-block-group-is-layout-constrained\"><h2 class=\"blog-template-title wp-block-post-title\">HR compliance checklist Canada 2026: What employers need to know<\/h2>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-5 wp-block-group-is-layout-flex\">\n<p class=\"has-sm-font-size\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2025-10-30T21:21:05-04:00\">30 Oct 2025<\/time><\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns content-flex is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:55%\">\n<div class=\"wp-block-group sticky-downloadable-title has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-10 wp-block-group-is-layout-constrained\" style=\"padding-bottom:var(--wp--preset--spacing--24)\"><h1 class=\"blog-template-title wp-block-post-title\">HR compliance checklist Canada 2026: What employers need to know<\/h1>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-9 wp-block-group-is-layout-flex\">\n<p class=\"has-sm-font-size\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2025-10-30T21:21:05-04:00\">30 Oct 2025<\/time><\/div>\n\n\n<p class=\"has-paragraph-2-m-font-size\"><\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group content-wrapper has-global-padding is-layout-constrained wp-container-core-group-is-layout-11 wp-block-group-is-layout-constrained\">\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/Team-brainstorming-during-a-business-meeting-1024x683.webp\" alt=\"Group of colleagues sitting around a table having a discussion.\" class=\"wp-image-8944\"\/><\/figure>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Every year, Canadian employers take a deep breath and ask the same question: are we truly compliant or just hoping we are? Whether it&#8217;s year-end filing or mid-year auditing, HR obligations shift quietly. Privacy laws tighten. Provinces update leave entitlements. Pay transparency rules evolve. One missed update can undo a year of good work.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Compliance isn\u2019t a one-time project. It\u2019s a living, ongoing discipline. Employers who treat it that way \u2014 who review, adapt and document \u2014 stay ahead. Those who don\u2019t often learn the hard way.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-1 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"#form\">Download HR compliance checklist<\/a><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">What is in this checklist?<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">This checklist is updated with the latest 2026 standards, built for Canadian SMBs that don\u2019t have legal teams on call. It breaks down every compliance area \u2014 workplace safety, privacy, employment standards, leave, records and employee rights \u2014 with real-world guidance and examples.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Each section outlines what the law expects and what good employers actually do. Use it to audit your systems, close the gaps and plan for the year ahead.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Workplace harassment and violence prevention<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Every workplace must be safe, both physically and psychologically. Under the <strong>Canada Labour Code<\/strong> and provincial human rights laws, employers must create and maintain zero-tolerance environments for harassment, violence and discrimination.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">That means a written policy, a confidential reporting process and regular training for everyone. It also means naming a specific contact for complaints and tracking investigations to completion. If your team is hybrid, your policy must include online channels too \u2014 harassment can happen over chat as easily as in the hallway.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Employers under federal jurisdiction must meet the <a href=\"https:\/\/laws-lois.justice.gc.ca\/eng\/regulations\/SOR-2020-130\/FullText.html\" target=\"_blank\" rel=\"noreferrer noopener\">Work Place Harassment and Violence Prevention Regulations<\/a>. These require annual reporting and clear documentation of every case. If you haven\u2019t updated your training or reporting templates recently, now\u2019s the time.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Occupational safety and health<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Safety extends beyond conduct. Under Part II of the Canada Labour Code and each province\u2019s OHS authority \u2014 from WorkSafeBC to Ontario\u2019s WSIB \u2014 employers must identify hazards, train workers and cooperate during inspections. Regular safety audits and mandatory training are your proof of due diligence.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Even small teams need written procedures for reporting incidents, investigating injuries and recording inspections. Build these checks into your quarterly rhythm so safety becomes routine, not reactive.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">For hybrid or remote staff, extend your policy to include home office ergonomics and incident reporting. Our <a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/remote-work-policy\/\">remote work policy guide<\/a> can help you outline expectations for every work location.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Current regulations require that all construction projects with 20+ workers have an <a href=\"https:\/\/aed.ca\/blogs\/news\/ontarios-new-aed-requirement-for-construction-sites-what-you-need-to-know-for-2026?srsltid=AfmBOorx60uuhh1BV2BG0EGKK5zz-RY3r0DbpK_v6WGuyulrfLp612Wi\">Automated External Defibrillator (AED)<\/a> and a trained CPR\/AED operator on-site (Ontario requirement).<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Privacy and data protection<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Employee data is personal information. That makes HR the gatekeeper. Under <strong>PIPEDA<\/strong> and provincial privacy laws, you must collect, use and store employee data securely and with consent. Quebec\u2019s <strong>Law 25<\/strong> adds requirements for a named privacy officer and a breach response plan.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Start by mapping what data you hold and where it lives. Limit access, set deletion timelines and review permissions regularly. Privacy training should be built into onboarding, not treated as an afterthought.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Our<a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/employee-onboarding-checklist\/\"> employee onboarding checklist<\/a> includes practical ways to embed privacy awareness from day one.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Accurate employee records<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">The <strong>Canada Revenue Agency<\/strong> requires employers to keep payroll, deductions, vacation and leave records for at least six years after the related tax year. Most provinces expect even longer retention for employment-related documents.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Store accommodation or medical records separately to protect privacy. Leave and overtime records have their own clocks under some labour codes, so label and date them clearly.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Digital HR systems like 91±¬ΑΟ <a href=\"https:\/\/employmenthero.com\/en-ca\/products\/hr-software\/\">HR software<\/a> can automate this \u2014 timestamping every change and keeping your records audit-ready.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Employee handbook and mandatory policies<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Your employee handbook isn\u2019t just an introduction to the business. It\u2019s your compliance backbone. It sets expectations, outlines rights and protects you when disputes arise.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Every handbook should include policies on harassment and violence prevention, health and safety, privacy, leave, scheduling and conduct. For 2026, a few stand out: Ontario employers with 25 or more staff must have written electronic monitoring and <a href=\"https:\/\/www.ontario.ca\/document\/your-guide-employment-standards-act-0\/written-policy-disconnecting-from-work\" target=\"_blank\" rel=\"noreferrer noopener\">disconnecting-from-work policies<\/a>, and Quebec\u2019s <a href=\"https:\/\/www.publicationsduquebec.gouv.qc.ca\/fileadmin\/Fichiers_client\/lois_et_reglements\/LoisAnnuelles\/en\/2022\/2022C14A.PDF\" target=\"_blank\" rel=\"noreferrer noopener\">Bill 96<\/a> businesses with 25 or more employees (previously 50) must now be registered for francization. This means all standard-form contracts (contracts of adhesion), job postings, and written employee communications must be available in French.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Federally regulated employers must now implement a written <strong>Right to Disconnect<\/strong> policy. This requires a 90-day consultation period with employees before the policy is finalized.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Go beyond the basics. Add policies for digital communication, social media and hybrid work. For help aligning policies with performance goals, explore our<a href=\"https:\/\/employmenthero.com\/en-ca\/qc\/performance-management\/\"> performance management resource<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Policies and procedures<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Beyond the handbook, maintain a policy register that tracks what\u2019s required, who owns it and when it was last updated. At minimum, you should document and distribute policies on harassment, health and safety, privacy, accessibility and leave. In Ontario, you\u2019ll also need electronic monitoring and disconnecting-from-work policies. Review each one annually and record who received it \u2014 distribution logs are your proof that compliance isn\u2019t just written, it\u2019s shared.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Employment standards, wages and hours<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/Team-collaboration-and-teamwork-in-a-positive-office-environment-1024x683.webp\" alt=\"Diverse group of people smiling and working together around a laptop.\" class=\"wp-image-8945\"\/><\/figure>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Employment standards form the base of every compliance checklist. They define how employees are paid, when they rest and how leave accrues. Each province sets its own minimum wage, overtime thresholds, scheduling rules and vacation entitlements.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Ontario\u2019s overtime starts after 44 hours a week, while Quebec\u2019s begins at 40. Most provinces require at least one 30-minute unpaid meal break every five hours and daily rest periods. Ontario and BC expect advance notice for scheduling changes and limits on split shifts. Averaging or compressed workweeks need signed employee consent renewed annually. Keep those agreements on file \u2014 they\u2019re among the first documents inspectors ask for.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Regular wage reviews aren\u2019t just good practice \u2014 they\u2019re a legal necessity. Keep HR and payroll systems synced so no one is under- or overpaid.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Leave policies<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Leave is a legal right, not a courtesy. Employees across Canada are entitled to protected time away from work \u2014 parental, sick and compassionate leaves are the key ones. Federally regulated employees now have up to ten paid medical leave days each year, while provincial rules vary. Quebec\u2019s parental insurance program also sets its own payment terms. Federally regulated employees are now entitled to <a href=\"https:\/\/www.canada.ca\/en\/services\/jobs\/workplace\/federal-labour-standards\/leaves.html\">up to <strong>8 weeks<\/strong><\/a> of leave for a stillbirth.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Clear communication prevents compliance gaps. Employees should know how to request leave, what proof is needed and how benefits continue during absences. Employers must track each leave type separately, record it for payroll and guarantee reinstatement when the employee returns.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Transparency builds trust \u2014 balances visible, policies clear, approvals consistent.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Employee benefits<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Benefits show up in every pay cycle but sit at the heart of compliance. <strong>Statutory benefits<\/strong> \u2014 CPP or QPP contributions, Employment Insurance and workers\u2019 compensation \u2014 apply to everyone, including remote staff. Under the <strong>CRA\u2019s 2024 policy<\/strong>, province of employment is tied to the establishment an employee reports to, not where they live.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><strong>Optional benefits<\/strong> like health coverage or RRSP matching aren\u2019t legally required, but once offered, they\u2019re contractual. Many provinces require continued coverage during protected leaves, even if the employee is unpaid. Audit your benefits yearly to confirm they still meet legal and plan requirements.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Workplace accommodations<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">The <strong>Canadian Human Rights Act<\/strong> and provincial codes require employers to accommodate employees\u2019 physical, mental or religious needs up to the point of undue hardship. That can mean modified duties, adjusted hours or alternative observance days.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Document each accommodation request and review it regularly. Train managers to recognize when an employee might need support and how to respond. A consistent, compassionate approach protects both your people and your compliance standing.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Remote and hybrid work compliance<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"683\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/Professional-working-remotely-with-a-view-of-nature-1024x683.webp\" alt=\"Woman working on a laptop by a large window with natural light.\" class=\"wp-image-8946\"\/><\/figure>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Remote work isn\u2019t exempt from regulation. The CRA\u2019s 2024 province-of-employment policy affects payroll deductions for fully remote employees. Confirm each person\u2019s attachment to a specific establishment and apply that province\u2019s tax tables.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Health and safety laws also extend to home offices. Require employees to complete an ergonomic checklist and report incidents promptly. Keep privacy front of mind \u2014 secure devices, manage access and update your <a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/remote-work-policy\/\">remote work policy guide<\/a> annually to reflect new risks.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Termination procedures<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Ending employment is one of the most regulated actions in HR. Each province defines minimum notice periods, severance pay and ROE requirements. The <strong>Record of Employment<\/strong> must be issued within five days of the interruption of earnings.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Confirm an employee\u2019s probation status and tenure before finalizing notice or pay. Missteps here often lead to disputes. You can model your approach on our <a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/completed-probation-letter\/\">completed probation letter template<\/a>.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Keep all termination documentation \u2014 contracts, reviews and correspondence \u2014 securely stored.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Employee file<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Every employee file should include the essentials: signed offer, role description, tax forms, performance reviews and pay changes. Keep medical or accommodation records in a separate, restricted folder to preserve confidentiality. Review and archive files according to CRA and provincial retention rules to stay compliant and audit-ready.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Pay equity and transparency rules<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Equal pay for equal work is the law. Federally regulated employers must follow the <strong>Pay Equity Act<\/strong>, developing plans and filing annual reports. Provinces are catching up: BC\u2019s Pay Transparency Act now requires <a href=\"https:\/\/www2.gov.bc.ca\/gov\/content\/governments\/about-the-bc-government\/gender-equity\/preparing-pay-transparency-reports\" target=\"_blank\" rel=\"noreferrer noopener\">all employers with 50 or more employees<\/a> to post annual transparency reports by November 2026 (down from the 2025 threshold).\u00a0<br><br>While other provinces use various headcount thresholds for transparency, Quebec\u2019s <strong>25-employee threshold<\/strong> now triggers mandatory registration with the <em>Office qu\u00e9b\u00e9cois de la langue fran\u00e7aise<\/em> (OQLF). If your Quebec headcount has averaged 25+ over a six-month period, you must maintain a &#8216;generalized&#8217; use of French across all business operations.<br><br><strong>Hero Tip:<\/strong> If you have 50+ employees in BC as of January 1, 2026, you are required to submit your transparency report by November 1, 2026.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Ontario ESA updates: In effect as of Jan 1, 2026<\/h3>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-paragraph-2-m-font-size\"><strong>Mandatory pay disclosure:<\/strong> All public job postings must include a specific salary or a pay range (which <a href=\"https:\/\/news.ontario.ca\/en\/backgrounder\/1006892\/regulations-and-statutes-in-force-as-of-january-1-2026\" target=\"_blank\" rel=\"noreferrer noopener\">cannot exceed a $50,000 spread<\/a>), unless the role pays over $200,000.<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\"><strong>AI and vacancy Transparency:<\/strong> Employers are now required to disclose if AI is used to screen applicants and must explicitly state whether a posting is for a &#8220;current vacancy&#8221; or to build a talent pipeline.<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\"><strong>Anti-ghosting rules:<\/strong> After an interview, employers must now notify the candidate of the hiring decision within <strong>45 days<\/strong>; &#8220;ghosting&#8221; is no longer legally compliant for covered employers.<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\"><strong>Canadian experience ban:<\/strong> It is now illegal to include &#8220;Canadian work experience&#8221; as a requirement in job postings or application forms, focusing instead on objective skills and qualifications.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Compliance audits<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Most compliance issues come from drift, not defiance. Set a rhythm that keeps you current:<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><strong>Q1:<\/strong> Update policies, post new employment standards and check wage changes<br><strong>Q2:<\/strong> Refresh training on safety, harassment and accessibility<br><strong>Q3:<\/strong> Review leave balances and benefit eligibility<br><strong>Q4:<\/strong> Audit records, verify ROE readiness and prep for next year\u2019s updates<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Consistent review turns compliance from a scramble into a steady pulse.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-2 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"#form\">Download HR compliance checklist<\/a><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Training and ongoing compliance education<\/h2>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/Office-team-attending-a-meeting-in-a-collaborative-workspace-1024x576.webp\" alt=\"Team members gathered in a modern office for a presentation or meeting.\" class=\"wp-image-8943\"\/><\/figure>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Regulations shift, so your team must too. Core training every employer should deliver includes WHMIS, harassment and violence prevention, accessibility awareness and supervisor safety. Track completion dates, not attendance lists. Training logs are often the first documents inspectors request.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Short, regular refreshers keep compliance knowledge alive and make it part of everyday operations, not an annual checkbox.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Hiring and recruitment<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Compliance begins before day one. Job postings must follow equal opportunity and accessibility standards. Advertised roles should reflect pay transparency rules and disclose any AI-based screening tools.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Interviews must accommodate candidates\u2019 needs \u2014 whether that means accessible formats, adjusted times or technology. Document how you manage accommodations and store interview records securely.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Our <a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/employee-onboarding-checklist\/\">employee onboarding checklist<\/a> can help you map the right steps once offers are accepted.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Download the checklist<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Compliance isn\u2019t about fear \u2014 it\u2019s about clarity. When employees understand their rights and managers know their responsibilities, trust takes root.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">You don\u2019t need to memorize every regulation. You just need a system that keeps you honest and a checklist that keeps you ready.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-3 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"#form\">Download HR compliance checklist<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column form-column is-layout-flow wp-block-column-is-layout-flow\">\n<div id=\"form\" class=\"wp-block-group form-v2-violet-box-shadow-pattern is-layout-flow wp-block-group-is-layout-flow\">\n\n<div class=\"wp-block-employmentherocom2025-marketo-form-v2 is-layout-flow wp-block-marketo-form-v2-is-layout-flow\">\n                                                            <section class=\"eh_marketo_form-title-section eh_marketo_form-title-section--small\" aria-labelledby=\"marketo-form-title\">\n        <div class=\"eh_marketo_form-title-container\">\n                                        <h2 id=\"marketo-form-title\" class=\"eh_marketo_form-title\">Download the HR Compliance Checklist<\/h2>\n                    <\/div>\n            <\/section>\n                            <div class=\"eh_marketo_form-container_v2\" data-marketo-form=\"{&quot;is_multi_steps&quot;:false,&quot;form_data&quot;:[{&quot;base_url&quot;:&quot;\/\/hr.employmenthero.io&quot;,&quot;munchkin_id&quot;:&quot;387-SZZ-170&quot;,&quot;form_id&quot;:&quot;1737&quot;,&quot;css_classes&quot;:&quot;&quot;}],&quot;submit_text&quot;:&quot;Download now&quot;,&quot;success_handling_method&quot;:&quot;thank_you_page&quot;,&quot;redirect_url&quot;:&quot;&quot;,&quot;thank_you_message&quot;:&quot;&quot;,&quot;add_lead_linking_id&quot;:false,&quot;add_drift_campaign_id&quot;:false,&quot;drift_campaign_id&quot;:&quot;&quot;,&quot;thank_you_page_id&quot;:&quot;4617&quot;,&quot;thank_you_page_url&quot;:&quot;https:\/\/employmenthero.com\/en-ca\/thank-you\/downloadable\/?origin=hr-compliance-checklist-canada&amp;origin_id=GRD%2BqtTkqU4WocQqn%2FeVG50Rf43lSKlJmv7OiSObOBvd%2BjSuSJzZFq5O4wn6jq7ishWE910HSm0Z3bxT4OwT8A%3D%3D&quot;,&quot;progress_indicator_type&quot;:&quot;progress-bar&quot;,&quot;enable_revenue_hero&quot;:false,&quot;revenue_hero_router_id&quot;:&quot;4668&quot;,&quot;revenue_hero_thank_you_message&quot;:&quot;Thank you for booking!&quot;}\"><\/div>\n                                <\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull eh-single-resource-whitepapers-layout has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div id=\"stop-el\" class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--20)\">\n<div class=\"wp-block-group is-content-justification-space-between is-layout-flex wp-container-core-group-is-layout-13 wp-block-group-is-layout-flex\" style=\"margin-bottom:var(--wp--preset--spacing--10)\">\n<h3 class=\"wp-block-heading\">Related Resources<\/h3>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-link-arrow is-style-link-arrow--2\"><a class=\"wp-block-button__link has-btn-brand-background-color has-background wp-element-button\" href=\"\/resources\/?topic%5B0%5D%5B0%5D=Product\">View all<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-query blog-3-col-query-loop is-layout-flow wp-block-query-is-layout-flow\"><ul class=\"columns-3 alignfull wp-block-post-template is-layout-grid wp-container-core-post-template-is-layout-1 wp-block-post-template-is-layout-grid\"><li class=\"wp-block-post post-16693 resources type-resources status-publish has-post-thumbnail hentry resource-type-templates\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-16 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-retail-job-ad\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Retail-Job-Ad-template.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"How to write retail job ads in Canada that attract the right candidates\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Retail-Job-Ad-template.webp 1600w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Retail-Job-Ad-template-300x169.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Retail-Job-Ad-template-1024x576.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Retail-Job-Ad-template-768x432.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Retail-Job-Ad-template-1536x864.webp 1536w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Retail-Job-Ad-template-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-3 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-15 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-14 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/Blog-thumbnail.png\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/templates\/\" rel=\"tag\">Templates<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-retail-job-ad\/\" target=\"_self\" >How to write retail job ads in Canada that attract the right candidates<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-2\"><p class=\"wp-block-post-excerpt__excerpt\">Top retail candidates move fast. Learn how to write a retail job ad that&#8217;s clear, compliant and compelling for Canadian&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-retail-job-ad\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: How to write retail job ads in Canada that attract the right candidates<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-retail-job-ad\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><li class=\"wp-block-post post-16651 resources type-resources status-publish has-post-thumbnail hentry resource-type-templates\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-19 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/career-progression-plan-template-for-retail\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Template-2.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"The retail career progression template that stops your best people from checking out\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Template-2.webp 1600w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Template-2-300x169.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Template-2-1024x576.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Template-2-768x432.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Template-2-1536x864.webp 1536w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Template-2-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-6 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-18 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-17 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/Blog-thumbnail.png\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/templates\/\" rel=\"tag\">Templates<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/career-progression-plan-template-for-retail\/\" target=\"_self\" >The retail career progression template that stops your best people from checking out<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-5\"><p class=\"wp-block-post-excerpt__excerpt\">Download our free career progression plan template for retail. Help employees grow, stay engaged and achieve their career goals. <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/en-ca\/resources\/career-progression-plan-template-for-retail\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: The retail career progression template that stops your best people from checking out<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/career-progression-plan-template-for-retail\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><li class=\"wp-block-post post-16713 resources type-resources status-publish has-post-thumbnail hentry resource-type-templates\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-22 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-job-ad-in-ontario\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Ontario-Job-Ad-Template.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"How to write job ads that meet the latest Ontario legislations\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Ontario-Job-Ad-Template.webp 1600w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Ontario-Job-Ad-Template-300x169.webp 300w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Ontario-Job-Ad-Template-1024x576.webp 1024w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Ontario-Job-Ad-Template-768x432.webp 768w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Ontario-Job-Ad-Template-1536x864.webp 1536w, https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2026\/05\/Ontario-Job-Ad-Template-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-9 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-21 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-20 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/en-ca\/wp-content\/uploads\/sites\/6\/2025\/10\/Blog-thumbnail.png\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/templates\/\" rel=\"tag\">Templates<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-job-ad-in-ontario\/\" target=\"_self\" >How to write job ads that meet the latest Ontario legislations<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-8\"><p class=\"wp-block-post-excerpt__excerpt\">Ontario&#8217;s new job posting rules require pay transparency and AI disclosure. Learn how to write compliant job ads and download&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-job-ad-in-ontario\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: How to write job ads that meet the latest Ontario legislations<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/en-ca\/resources\/how-to-write-a-job-ad-in-ontario\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><\/ul><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>This HR compliance checklist covers workplace safety, privacy, employee records and province-specific obligations for employers.<\/p>\n","protected":false},"featured_media":14168,"menu_order":0,"template":"","meta":{"inline_featured_image":false,"_lite_auth_enabled":false,"_lite_auth_trigger_method":"scroll","_lite_auth_scroll_percent":25,"_lite_auth_click_element_query":"","exclude_from_algolia":false,"reading_time":"8 min read","display_reading_time":false,"registration_open_datetime":"","registration_close_datetime":"","event_start_datetime":"","event_end_datetime":"","time_zone":"","location":"","link_video":"","video_type":"","file_video":"","download_content_type":"file","download_file":"14170","download_url":"","download_cta_label":"","footnotes":""},"resource-type":[67],"topic":[],"industry":[],"search-tags":[],"audience":[],"business-size":[],"product-tag":[],"funnel-stage":[],"region":[],"pain-point":[],"persona":[],"post_features":[],"class_list":["post-8934","resources","type-resources","status-publish","has-post-thumbnail","hentry","resource-type-checklists"],"_links":{"self":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resources\/8934","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resources"}],"about":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/types\/resources"}],"version-history":[{"count":6,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resources\/8934\/revisions"}],"predecessor-version":[{"id":16359,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resources\/8934\/revisions\/16359"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/media\/14168"}],"wp:attachment":[{"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/media?parent=8934"}],"wp:term":[{"taxonomy":"resource-type","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/resource-type?post=8934"},{"taxonomy":"topic","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/topic?post=8934"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/industry?post=8934"},{"taxonomy":"search-tags","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/search-tags?post=8934"},{"taxonomy":"audience","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/audience?post=8934"},{"taxonomy":"business-size","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/business-size?post=8934"},{"taxonomy":"product-tag","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/product-tag?post=8934"},{"taxonomy":"funnel-stage","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/funnel-stage?post=8934"},{"taxonomy":"region","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/region?post=8934"},{"taxonomy":"pain-point","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/pain-point?post=8934"},{"taxonomy":"persona","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/persona?post=8934"},{"taxonomy":"post_features","embeddable":true,"href":"https:\/\/employmenthero.com\/en-ca\/wp-json\/wp\/v2\/post_features?post=8934"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}