{"id":28017,"date":"2023-04-14T10:31:58","date_gmt":"2023-04-14T00:31:58","guid":{"rendered":"https:\/\/employmenthero.com\/nz\/blog\/talent-pool-management\/"},"modified":"2025-06-26T07:41:24","modified_gmt":"2025-06-26T07:41:24","slug":"talent-pool-management","status":"publish","type":"post","link":"https:\/\/employmenthero.com\/nz\/blog\/talent-pool-management\/","title":{"rendered":"Talent Pool Management: How to Build and Utilise Your Talent Pool"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull blog-template-header has-neutral-100-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-bottom:var(--wp--preset--spacing--16)\">\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\"><div style=\"--bb--crumb-gap:.4em;\" class=\"blog-template-breadcrumb wp-block-employmentherocom2025-breadcrumb-block\"><nav role=\"navigation\" 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<\/div><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-content-justification-left is-layout-constrained wp-container-core-group-is-layout-5 wp-block-group-is-layout-constrained\"><h1 class=\"blog-template-title wp-block-post-title\">Talent Pool Management: How to Build and Utilise Your Talent Pool<\/h1><\/div>\n\n\n\n<p class=\"blog-template-sub-title\" style=\"padding-top:var(--wp--preset--spacing--9);padding-bottom:var(--wp--preset--spacing--9);line-height:1.5\">\n    Discover how to use digital tools to build the perfect talent pool, keep your pool of candidates organised, and stay ahead of competitors in the recruitment game.\n<\/p>\n\n\n\n<div class=\"wp-block-group blog-template-meta-row is-layout-flex wp-container-core-group-is-layout-8 wp-block-group-is-layout-flex\">\n<div class=\"wp-block-query wp-block-hosts-query has-global-padding is-content-justification-left is-layout-constrained wp-container-core-query-is-layout-1 wp-block-query-is-layout-constrained\"><ul data-wp-interactive=\"eh-hosts\" class=\"wp-block-post-template is-layout-flow wp-container-core-post-template-is-layout-1 wp-block-post-template-is-layout-flow\"><li data-host-index=\"0\" data-wp-on--click=\"actions.openDetail\" class=\"wp-block-post post-20949 hosts type-hosts status-publish has-post-thumbnail hentry\">\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-7 wp-block-group-is-layout-flex\"><figure style=\"width:52px;height:52px;\" class=\"wp-block-post-featured-image\"><img loading=\"lazy\" decoding=\"async\" width=\"120\" height=\"120\" src=\"https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/06\/Untitled-design-9-120x120.png\" class=\"attachment-host_thumbnail size-host_thumbnail wp-post-image\" alt=\"\" style=\"border-radius:60px;height:52px;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/06\/Untitled-design-9-120x120.png 120w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/06\/Untitled-design-9-300x300.png 300w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/06\/Untitled-design-9-150x150.png 150w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/06\/Untitled-design-9-240x240.png 240w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/06\/Untitled-design-9-54x54.png 54w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/06\/Untitled-design-9-108x108.png 108w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/06\/Untitled-design-9-390x390.png 390w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/06\/Untitled-design-9-200x200.png 200w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/06\/Untitled-design-9-400x400.png 400w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/06\/Untitled-design-9-216x216.png 216w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/06\/Untitled-design-9-432x432.png 432w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/06\/Untitled-design-9-112x112.png 112w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/06\/Untitled-design-9-224x224.png 224w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/06\/Untitled-design-9-142x142.png 142w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/06\/Untitled-design-9-284x284.png 284w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/06\/Untitled-design-9.png 625w\" sizes=\"auto, (max-width: 120px) 100vw, 120px\" \/><\/figure>\n\n\n<div class=\"wp-block-group has-sm-font-size is-vertical is-content-justification-center is-layout-flex wp-container-core-group-is-layout-6 wp-block-group-is-layout-flex\"><h6 style=\"line-height:1.3; border-right-width:1px;border-right-color:var(--wp--preset--color--black); padding-right:var(--wp--preset--spacing--2);\" class=\"has-text-align-center has-link-color wp-elements-1e20e747939e3458765ab321928f59b7 wp-block-post-title has-text-color has-violet-500-color has-sm-font-size\">Jen Denny<\/h6><\/div>\n<\/div>\n\n<\/li><\/ul><\/div>\n\n\n\n<p class=\"has-text-align-center has-sm-font-size\" style=\"border-left-style:none;border-left-width:0px;padding-left:0\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2023-04-14T10:31:58+00:00\">Apr 14, 2023<\/time><\/div>\n\n\n<p class=\"has-text-align-center has-sm-font-size\" style=\"border-left-color:var(--wp--preset--color--neutral-700);border-left-width:1px;padding-left:var(--wp--preset--spacing--2)\">Updated<\/p>\n\n\n<div class=\"wp-block-post-date__modified-date wp-block-post-date has-sm-font-size\"><time datetime=\"2025-06-26T07:41:24+00:00\">Jun 26, 2025<\/time><\/div>\n\n\n<p class=\"has-sm-font-size\" style=\"border-left-color:var(--wp--preset--color--neutral-700);border-left-width:1px;padding-left:var(--wp--preset--spacing--2)\">12 mins read<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull blog-image-container has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<figure class=\"wp-block-image aligncenter size-large is-resized blog-template-image\"><img decoding=\"async\" src=\"https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/4\/2023\/04\/talent-pool-1.png\" alt=\"Image\" style=\"object-fit:cover;width:864px;height:561px\"\/><\/figure>\n<\/div>\n\n\n\n<div style=\"height:66px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:30%\">\n<div class=\"wp-block-group sticky-side-panel is-vertical is-content-justification-stretch is-layout-flex wp-container-core-group-is-layout-12 wp-block-group-is-layout-flex wp-container-2 is-position-sticky\">\n<p class=\"has-lg-font-size\" style=\"border-bottom-color:var(--wp--preset--color--neutral-200);border-bottom-width:0.1rem;padding-top:var(--wp--preset--spacing--4);padding-bottom:var(--wp--preset--spacing--4)\"><strong>Contents<\/strong><\/p>\n\n\n\n<div class=\"content-single-table-content\"><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:70%\" id=\"content-wrapper\">\n<div class=\"wp-block-group content_single content_single--blog content-single-content-wysiwyg wysiwyg content-wrapper has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"margin-bottom:var(--wp--preset--spacing--4)\">\nAs any good recruiter will tell you, finding the right talent isn\u2019t as easy as sending out a job ad and hoping a future superstar walks through the office doors. Much of recruitment takes proactive planning and cultivating key relationships to effectively support a business when they need a new team member.\n\nWhether you\u2019re in full-time recruitment or in charge of a small in-house HR team, having a talent pool of potential candidates is a great way to create those strong relationships.\n\nWe\u2019re here to break down what a talent pool is, how you can form and maintain one, and how digital tools can make all the difference.\n<h2 id=\"what-is-a-talent-pool-in-recruitment\">What is a talent pool in recruitment?<\/h2>\nA talent pool is a database of potential job candidates for an organisation.\n\nFor savvy recruiters, having a talent pool of both high quality active and <a href=\"https:\/\/employmenthero.com\/nz\/resources\/passive-candidate-email-template\/\" rel=\"noopener\" target=\"_blank\">passive<\/a> candidates gives them a head start in filling vacancies that come up in the business. After all, no one wants to start from scratch every time!\n\nThe pool could be made up of people who have applied for a job at your company previously, people who have expressed interest in upcoming roles previously, or even former employees who have left on good terms.\n<h3 id=\"what-is-the-difference-between-a-talent-pipeline-and-a-talent-pool\">What is the difference between a talent pipeline and a talent pool?<\/h3>\nA talent pool is a broad group of candidates who have all been selected as potentially suitable for an organisation.\n\nA talent pipeline funnels out these candidates towards certain teams or roles in the organisation. For example, some of the talent pool could be suitable for an IT team talent pipeline, whereas others in the talent pool might be better suited to the sales pipeline.\n\nThe key to having a strong talent pipeline lies with the source \u2013 the talent pool. If you have a good range of candidates to start with, it gives you plenty of options when it comes to filling a particular role.\n<h2 id=\"what-recruitment-challenges-are-employers-currently-facing\">What recruitment challenges are employers currently facing?<\/h2>\nOf course, it\u2019s difficult to summarise the state of recruitment globally. However, for many countries, the impact of Covid, ageing populations and the <a href=\"https:\/\/employmenthero.com\/nz\/blog\/remote-working-guide\/\">changing nature of work<\/a> in our digital age has led to significant challenges in finding new talent.\n\nIt\u2019s getting so critical that the words \u2018global talent shortage\u2019 have been mentioned more than a few times in significant studies of the last couple of years.\n\nA <a href=\"https:\/\/f.hubspotusercontent40.net\/hubfs\/5087845\/Campaign%20or%20Program-Specific%20Assets\/MPG%20-%20Talent%20Shortage\/MPG_2021_TSS%20MEOS%20US.pdf?__hstc=37784316.d176bb9ecd5403f390054a98f8635db7.1623788152402.1623788152402.1623788152402.1&amp;__hssc=37784316.1.1623788152402&amp;__hsfp=2624781691\" rel=\"noopener\" target=\"_blank\">survey by the ManpowerGroup <\/a>in 2021 showed that 69% of companies globally reported talent shortages in 2021. Compare that to 2013, when just 35% of companies reported the same.\n\nThis isn&#8217;t going away anytime soon either. A <a href=\"https:\/\/www.kornferry.com\/insights\/this-week-in-leadership\/talent-crunch-future-of-work\" rel=\"noopener\" target=\"_blank\">Korn Ferry study<\/a> found that despite our increasing global population and a trepidation about how AI could affect employment, there could be a human talent shortage of more than 85 million people by 2023. That\u2019s more than three times the population of Australia.\n\nWith that in mind, it\u2019s time businesses got serious about securing top talent and retaining them\u2013 wherever in the world they happen to be. That\u2019s where a talent pool comes in.\n\n<img loading=\"lazy\" decoding=\"async\" alt=\"\" class=\"alignnone size-full wp-image-28021\" height=\"1014\" src=\"https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/2023\/04\/talent-pool-3.png\" width=\"1728\"\/>\n<h2 id=\"what-are-the-benefits-of-having-a-talent-pool\">What are the benefits of having a talent pool?<\/h2>\nThere are a number of benefits that come with building a talent pool of potential candidates for your organisation.\n<h3 id=\"it-saves-recruiters-time-and-money\">It saves recruiters time (and money)<\/h3>\nOne of the top benefits of having a talent pool is that it can reduce the <a href=\"https:\/\/employmenthero.com\/nz\/blog\/full-recruitment-life-cycle\/\" rel=\"noopener\" target=\"_blank\">time and cost of recruiting<\/a>. When a company has a position to fill, they can begin with a search in their talent pool for candidates who have already expressed interest in the company or a similar role.\n\nThis can speed up the hiring process if one of them proves to be successful, and businesses can save money on advertising and recruiting costs.\n\nIf any candidates in the talent pool are there because they\u2019ve previously expressed interest in the company, they\u2019re also likely to be more engaged and interested if offered a role.\n<h3 id=\"youre-less-likely-to-lose-potential-talent\">You\u2019re less likely to lose potential talent<\/h3>\nThink of every role you\u2019ve hired for. The chances are pretty high that on at least a few occasions, you had to make a tough choice between a select few candidates. All might have been potential superstars, but you could only choose one.\n\nInstead of wondering what could\u2019ve been with the other near-misses, a great way to stay in touch with them is to keep them in your talent pool. That way, if a suitable role for them comes up in the future, you\u2019ve already got an established relationship with your future top hire.\n\nMaintaining a talent pool means that you don\u2019t lose these candidates entirely, and you\u2019ll have a record that you can return to if you think they&#8217;d be great for a future role.\n<h3 id=\"an-opportunity-to-make-a-great-impression\">An opportunity to make a great impression<\/h3>\nThere\u2019s a reason Glassdoor encourages users to <a href=\"https:\/\/help.glassdoor.com\/s\/article\/Writing-an-interview-review?language=en_US\" rel=\"noopener\" target=\"_blank\">rate interview experiences<\/a> with companies, regardless of whether they got the job.\n\nHow a business treats their prospective employees is arguably just as important as how they treat existing employees.\n\nDid you know that <a href=\"https:\/\/www.hci.org\/blog\/statistics-rethink-your-candidate-experience-or-ruin-your-brand\" rel=\"noopener\" target=\"_blank\">72% of job seekers<\/a> report sharing their negative candidate experiences online? 55% of job seekers report avoiding certain companies after reading those negative reviews. Manners maketh man. It\u2019s no surprise you have to treat candidates well to attract the best talent.\n\nA key strength of talent pools is the opportunity to follow on from a positive <a href=\"https:\/\/employmenthero.com\/nz\/resources\/candidate-experience-checklist\/\" rel=\"noopener\" target=\"_blank\">initial candidacy stage<\/a>, even if they weren&#8217;t successful this time around. If you show you value a candidate\u2019s skills and haven\u2019t merely written them off entirely, they\u2019re likely to have a positive view of your business.\n<h3 id=\"it-can-encourage-diverse-and-inclusive-hiring\">It can encourage diverse and inclusive hiring<\/h3>\nIf a recruiter starts a talent search from scratch with every vacancy, they might find that they\u2019re searching through narrow margins. However, keeping and growing talent pools of diverse, varied candidates can empower you to be intentionally inclusive.\n\nThis is something that Harvard Business Review has described as a \u2018<a href=\"https:\/\/hbr.org\/2016\/04\/if-theres-only-one-woman-in-your-candidate-pool-theres-statistically-no-chance-shell-be-hired\" rel=\"noopener\" target=\"_blank\">get two in the pool effec<\/a>t\u2019, where you deliberately ensure that your talent pool represents a wide segment of society. According to their research, it can make a huge difference towards overcoming unconscious bias in hiring, as it sets a fairer playing field when candidates are up for a role.\n\n<img loading=\"lazy\" decoding=\"async\" alt=\"\" class=\"alignnone size-full wp-image-28023\" height=\"1014\" src=\"https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/2023\/04\/talent-pool-2.png\" width=\"1728\" srcset=\"https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/04\/talent-pool-2.png 1728w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/04\/talent-pool-2-300x176.png 300w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/04\/talent-pool-2-1024x601.png 1024w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/04\/talent-pool-2-768x451.png 768w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/04\/talent-pool-2-1536x901.png 1536w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/04\/talent-pool-2-864x508.png 864w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2023\/04\/talent-pool-2-440x258.png 440w\" sizes=\"auto, (max-width: 1728px) 100vw, 1728px\" \/>\n<h2 id=\"why-is-talent-pool-management-important-during-the-hiring-process\">Why is talent pool management important during the hiring process?<\/h2>\nTalent pool management should be an ongoing task for recruiters, regardless of whether they\u2019re actively hiring or not. But, the hiring process is a good opportunity to grow a talent pool further, as you add additional candidates to your database.\n\nKeeping accurate records of interviews, how far a candidate got in the hiring process and whether they\u2019re interested in staying connected should be part of your basic admin tasks, if it isn\u2019t already. After all, you don\u2019t want to float a potential role to a previously unsuccessful candidate a few months down the line and realise you have no memory of what you previously talked to them about!\n\nOur top tip? Use the hiring process as an opportunity to plan for both the present and the future. If you see growth in the business\u2019 future, it pays to maintain and grow that talent pool for future opportunities too.\n\n<h2 id=\"how-can-you-build-and-grow-talent-pools\">How can you build and grow talent pools?<\/h2>\nEven if you don\u2019t already have a talent pool, there\u2019s no time like the present to start. Don\u2019t panic &#8211; it doesn&#8217;t have to take all of your weekly hours. It will require some organisation though.\n<h3 id=\"decide-how-youll-record-and-manage-your-talent-pool\">Decide how you\u2019ll record and manage your talent pool<\/h3>\nStart by picking a central source of information, where you can keep and update data about each member of the talent pool. While you might be tempted to just keep it simple with a spreadsheet, this can easily become unwieldy and tricky to filter without a lot of admin.\n\nTake just a pool of 100 people, with their qualifications, experience, contact details and their interactions with the company \u2013 that\u2019s a lot of information. And you have the responsibility to keep that data safe too.\n\nDon\u2019t have time? Effective recruiters use digital tools to aid their talent pool management, which come set with secure systems and easy filtering options. Some talent pool software will also help you track the progress of employees and candidates as they develop their skills, and remind you when it\u2019s time to reach out and keep the candidate relationship strong.\n\nThey can often<a href=\"https:\/\/employmenthero.com\/nz\/products\/applicant-tracking-system\/\" rel=\"noopener\" target=\"_blank\"> automate a lot of standard tasks<\/a>, such as downloading key information from CVs, tagging candidates for the relevant talent pipelines and creating profiles. They can also automatically send out emails notifying relevant candidates about a role that could interest them.\n<h3 id=\"be-proactive-with-candidate-relationships\">Be proactive with candidate relationships<\/h3>\nSo you\u2019ve got a database of information. The worst thing you can do now is leave that database in a file or server somewhere, and never go near it until a role turns up.\n\nTake a little time to engage them on a regular basis, with personalised communications featuring company news, industry trends, and of course, job openings. Chances are, if they had a good candidate experience before, they\u2019re likely to receive communications well. All of this can build trust and familiarity with candidates, making them more likely to accept a job offer if one is extended.\n\n\u2018What if they feel like we\u2019re pestering them?\u2019, we hear you say. We\u2019ll go into how you can find the right communication frequency shortly.\n<h3 id=\"dont-forget-to-include-internal-talent\">Don\u2019t forget to include internal talent<\/h3>\nA talent pool isn\u2019t just about searching for good candidates outside your company &#8211; you can benefit from an internal talent pool as well. This is particularly relevant in a larger company with a internal HR function.\n\nSometimes individuals at a company are looked over for a new role, either because their managers aren\u2019t aware that they\u2019d even be interested, or if the individual hadn\u2019t even considered moving roles a possibility. Having an internal talent pool &#8211; and being open about it &#8211; encourages employees to feel like they\u2019re valued and are empowered to take the next step in their career if they want it.\n\nYou might find there\u2019s more interest internally in vacant roles than you expected. According to our <a href=\"https:\/\/employmenthero.com\/nz\/resources\/talent-insights-report\/\" rel=\"noopener\" target=\"_blank\">Talent Insights Report<\/a>, 36% of employees said that they\u2019d like their next role to be a promotion or a lateral move in their existing company, rather than a move somewhere else.\n<h2 id=\"how-often-should-you-engage-with-candidates-in-your-talent-pool\">How often should you engage with candidates in your talent pool?<\/h2>\nCommunicating with the candidates is a key step in building a strong relationship with them. However, it can be a delicate balance between keeping in touch and overdoing it to the point where they feel bombarded or pestered.\n\nIn the end, the frequency of the engagement will depend on individual business factors, such as the talent pool size, how much the business is growing and the hiring process. Recruiters and HR professionals should make sure that communications are helpful and interesting, rather than perfunctory. That could include news about the company, new job openings, or industry news.\n\nAs with any online business communications, you should always give candidates the opportunity to unsubscribe at any time, or to specify the type of communications they don\u2019t want to receive.\n\n<img loading=\"lazy\" decoding=\"async\" alt=\"\" class=\"alignnone size-full wp-image-28019\" height=\"1014\" src=\"https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/2023\/04\/talent-pool-4.png\" width=\"1728\"\/>\n<h2 id=\"how-do-you-measure-the-success-of-your-talent-database\">How do you measure the success of your talent database?<\/h2>\nWe know that with any initiatives in business, you need to prove that you\u2019re spending your time wisely. Luckily, there are some clear metrics that recruiters and HR specialists can measure to prove the value of their talent pool, and to see where the entire hiring process can be improved. Here are a few key metrics that companies can use:\n<h3 id=\"1-time-to-hire\">1. Time-to-hire<\/h3>\nTime-to-hire measures the length of time it takes to fill a job opening from the time it&#8217;s posted. If your time-to-hire is fairly short and you\u2019ve used the talent pool in the process, that could indicate that your talent pool was helpful in getting qualified candidates through the door quickly. If it\u2019s too long, the company may need to focus on sourcing more candidates with the right skills or improving their communication with candidates to keep them engaged.\n<h3 id=\"2-quality-of-hire\">2. Quality of hire<\/h3>\nQuality of hire measures the success of a new addition to the business, taking in factors such as their job performance and cultural fit. By applying this metric to candidates sourced from the talent pool, it\u2019s a good assessment of the quality of candidates as a whole.\n<h3 id=\"3-conversion-rate\">3. Conversion rate<\/h3>\nThe conversion rate measures the percentage of people in the talent pool who are eventually hired. If that\u2019s a fairly high number, that\u2019s a good sign that your talent pool is made up of some great candidates.\n<h3 id=\"4-cost-per-hire\">4. Cost-per-hire<\/h3>\nThis metric calculates the cost of the recruitment process for each new hire. It can be helpful to compare the cost-per-hire of talent pool candidates, versus <a href=\"https:\/\/employmenthero.com\/nz\/blog\/talent-sourcing-strategies\/\" rel=\"noopener\" target=\"_blank\">other recruitment methods<\/a>, to get an idea of its value.\n<h3 id=\"5-candidate-engagement\">5. Candidate engagement<\/h3>\nCandidate engagement can be measured through a variety of factors, such as direct responses to communications, company email opens or positive reviews. If all of these are pointing to a group of candidates who are engaging positively with the company, it shows that you have a high quality talent pool.\n<h2 id=\"how-can-hr-software-help-to-improve-your-recruitment-process\">How can HR software help to improve your recruitment process?<\/h2>\nAn amazing talent pool needs an amazing space to be stored. Bringing in talent management and HR software is a great way to proactively manage your talent pool, and automate a ton of manual tasks at the same time. With online systems and cloud storage, it also saves you having to manage spreadsheets or worry about data security.\n\nHR software 91±¬ΑΟ has everything you need to organise a talent pool with our <a href=\"https:\/\/employmenthero.com\/nz\/resources\/choosing-the-right-hr-software\/\" rel=\"noopener\" target=\"_blank\">applicant tracking system<\/a>, offering an easy-to-navigate database, shortlist features and a complete digital onboarding process, for when your top candidate is ready to sign on the dotted line.\n\n<a href=\"https:\/\/employmenthero.com\/nz\/\" rel=\"noopener\" target=\"_blank\">Speak to us today to get your candidate database started and win the war on talent.<\/a>\n\n<\/div>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-2 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\" data-trigger-modal=\"request-a-demo-modal\"><a class=\"wp-block-button__link wp-element-button\">Learn more<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--20)\">\n<div class=\"wp-block-group is-content-justification-space-between is-layout-flex wp-container-core-group-is-layout-14 wp-block-group-is-layout-flex\" style=\"margin-bottom:var(--wp--preset--spacing--10)\">\n<h3 class=\"wp-block-heading\">Related Resources<\/h3>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-link-arrow is-style-link-arrow--3\"><a class=\"wp-block-button__link has-btn-brand-background-color has-background wp-element-button\" href=\"\/resources\/?topic%5B0%5D%5B0%5D=Product\">View all<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-query blog-3-col-query-loop is-layout-flow wp-block-query-is-layout-flow\"><ul class=\"columns-3 alignfull wp-block-post-template is-layout-grid wp-container-core-post-template-is-layout-2 wp-block-post-template-is-layout-grid\"><li class=\"wp-block-post post-57112 post type-post status-publish format-standard has-post-thumbnail hentry category-uncategorized resource-type-blog\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-17 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/nz\/blog\/onboarding-speed\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/People-working-in-a-well-lit-office-on-their-computers.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"Time to productivity: Why onboarding speed matters\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/People-working-in-a-well-lit-office-on-their-computers.webp 1600w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/People-working-in-a-well-lit-office-on-their-computers-300x169.webp 300w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/People-working-in-a-well-lit-office-on-their-computers-1024x576.webp 1024w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/People-working-in-a-well-lit-office-on-their-computers-768x432.webp 768w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/People-working-in-a-well-lit-office-on-their-computers-1536x864.webp 1536w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/People-working-in-a-well-lit-office-on-their-computers-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-3 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-16 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-15 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><a href=\"https:\/\/employmenthero.com\/nz\/resources\/blog\/\" rel=\"tag\">Blogs<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/nz\/blog\/onboarding-speed\/\" target=\"_self\" >Time to productivity: Why onboarding speed matters<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-2\"><p class=\"wp-block-post-excerpt__excerpt\">Do you know what a slow onboarding process is costing you? Discover how faster onboarding boosts productivity and drives better&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/nz\/blog\/onboarding-speed\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: Time to productivity: Why onboarding speed matters<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/nz\/blog\/onboarding-speed\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><li class=\"wp-block-post post-57023 post type-post status-publish format-standard has-post-thumbnail hentry category-uncategorized resource-type-blog\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-20 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/nz\/blog\/ai-to-match-candidates-with-job-descriptions\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/AI-job-descriptions-thumbnaik-1024x576-1.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"How to use AI to match candidates with job descriptions\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/AI-job-descriptions-thumbnaik-1024x576-1.webp 1024w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/AI-job-descriptions-thumbnaik-1024x576-1-300x169.webp 300w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/AI-job-descriptions-thumbnaik-1024x576-1-768x432.webp 768w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/AI-job-descriptions-thumbnaik-1024x576-1-440x248.webp 440w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-6 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-19 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-18 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><a href=\"https:\/\/employmenthero.com\/nz\/resources\/blog\/\" rel=\"tag\">Blogs<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/nz\/blog\/ai-to-match-candidates-with-job-descriptions\/\" target=\"_self\" >How to use AI to match candidates with job descriptions<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-5\"><p class=\"wp-block-post-excerpt__excerpt\">AI resume matching aligns candidate skills with role requirements automatically, saving hiring teams hours. Here&#8217;s how it works and how&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/nz\/blog\/ai-to-match-candidates-with-job-descriptions\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: How to use AI to match candidates with job descriptions<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/nz\/blog\/ai-to-match-candidates-with-job-descriptions\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><li class=\"wp-block-post post-56985 post type-post status-publish format-standard has-post-thumbnail hentry category-uncategorized resource-type-blog\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-23 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/nz\/blog\/ai-performance-review\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/AI-performance-review-thumbnail.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"AI performance reviews: How to use AI to give better feedback\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/AI-performance-review-thumbnail.webp 1600w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/AI-performance-review-thumbnail-300x169.webp 300w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/AI-performance-review-thumbnail-1024x576.webp 1024w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/AI-performance-review-thumbnail-768x432.webp 768w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/AI-performance-review-thumbnail-1536x864.webp 1536w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/05\/AI-performance-review-thumbnail-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-9 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-22 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-21 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><a href=\"https:\/\/employmenthero.com\/nz\/resources\/blog\/\" rel=\"tag\">Blogs<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/nz\/blog\/ai-performance-review\/\" target=\"_self\" >AI performance reviews: How to use AI to give better feedback<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-8\"><p class=\"wp-block-post-excerpt__excerpt\">Contents Performance reviews take more out of managers than most businesses realise. Pulling together months of notes, writing fair and&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/nz\/blog\/ai-performance-review\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: AI performance reviews: How to use AI to give better feedback<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/nz\/blog\/ai-performance-review\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><\/ul><\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Discover how talent pools are the key to staying ahead of competitors in recruitment.<\/p>\n","protected":false},"author":1,"featured_media":28024,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_lite_auth_enabled":false,"_lite_auth_trigger_method":"scroll","_lite_auth_scroll_percent":25,"_lite_auth_click_element_query":"","exclude_from_algolia":false,"reading_time":"9 min read","display_reading_time":false,"download_content_type":"","download_file":"","download_url":"","download_cta_label":"","footnotes":""},"categories":[1],"tags":[],"resource-type":[150],"topic":[88],"industry":[61,38,54,57,53,28,50,39,66,40,41,62,44,43,42,64,56,45,46,51,63,47,48,52,49,70,73,58,65,69,68,75,67,74,55],"audience":[],"business-size":[],"product-tag":[],"funnel-stage":[],"region":[],"pain-point":[],"persona":[],"post_features":[],"class_list":["post-28017","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","resource-type-blog","topic-hiring-onboarding","industry-agriculture","industry-automotive","industry-business-consulting","industry-childcare","industry-colleges-and-sporting-clubs","industry-construction","industry-consumer-services","industry-customer-service","industry-early-education","industry-ecommerce","industry-education","industry-entertainment","industry-finance","industry-financial-services","industry-franchises","industry-health-and-fitness","industry-health-services","industry-healthcare","industry-hospitality","industry-it-and-technology","industry-legal","industry-logistics-manufacturing","industry-media-communications","industry-not-for-profit","industry-professional-services","industry-public-relations","industry-real-estate","industry-real-estate-and-strata-management","industry-recruitment","industry-retail","industry-stem","industry-technology","industry-utilities-public-services","industry-veterinary-services","industry-youth-services"],"_links":{"self":[{"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/posts\/28017","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/comments?post=28017"}],"version-history":[{"count":1,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/posts\/28017\/revisions"}],"predecessor-version":[{"id":45346,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/posts\/28017\/revisions\/45346"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/media\/28024"}],"wp:attachment":[{"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/media?parent=28017"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/categories?post=28017"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/tags?post=28017"},{"taxonomy":"resource-type","embeddable":true,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/resource-type?post=28017"},{"taxonomy":"topic","embeddable":true,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/topic?post=28017"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/industry?post=28017"},{"taxonomy":"audience","embeddable":true,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/audience?post=28017"},{"taxonomy":"business-size","embeddable":true,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/business-size?post=28017"},{"taxonomy":"product-tag","embeddable":true,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/product-tag?post=28017"},{"taxonomy":"funnel-stage","embeddable":true,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/funnel-stage?post=28017"},{"taxonomy":"region","embeddable":true,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/region?post=28017"},{"taxonomy":"pain-point","embeddable":true,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/pain-point?post=28017"},{"taxonomy":"persona","embeddable":true,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/persona?post=28017"},{"taxonomy":"post_features","embeddable":true,"href":"https:\/\/employmenthero.com\/nz\/wp-json\/wp\/v2\/post_features?post=28017"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}