{"id":52528,"date":"2025-10-21T09:51:51","date_gmt":"2025-10-21T09:51:51","guid":{"rendered":"https:\/\/employmenthero.com\/nz\/?post_type=resources&#038;p=52528"},"modified":"2025-10-22T08:19:43","modified_gmt":"2025-10-22T08:19:43","slug":"casual-employees-hiring-guide","status":"publish","type":"resources","link":"https:\/\/employmenthero.com\/nz\/resources\/casual-employees-hiring-guide\/","title":{"rendered":"How to hire casual employees in New Zealand"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull resource-sticky-downloadable-template has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull blog-template-header has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\"><div style=\"--bb--crumb-gap:.4em;\" 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Zealand<\/h2>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-5 wp-block-group-is-layout-flex\">\n<p class=\"has-sm-font-size\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2025-10-21T09:51:51+00:00\">21 Oct 2025<\/time><\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns content-flex is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:55%\">\n<div class=\"wp-block-group sticky-downloadable-title has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-10 wp-block-group-is-layout-constrained\" style=\"padding-bottom:var(--wp--preset--spacing--24)\"><h1 class=\"blog-template-title wp-block-post-title\">How to hire casual employees in New Zealand<\/h1>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-9 wp-block-group-is-layout-flex\"><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-container-core-group-is-layout-12 wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--6);padding-bottom:var(--wp--preset--spacing--24)\">\n<div id=\"content-wrapper\" class=\"wp-block-group has-link-color wp-elements-bfae42e960d78061b976bacb65abc4ab has-global-padding is-layout-constrained wp-container-core-group-is-layout-11 wp-block-group-is-layout-constrained\">\n<p class=\"has-paragraph-2-m-font-size\">If you run a business where the workload changes from week to week, or you have periods during the year where demand is a lot higher, then you\u2019re probably hiring casual employees to help you manage.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">By hiring casuals, you can scale your workforce up and down, adding flexibility to your business when it\u2019s needed most. However, there are a few considerations when hiring casual employees.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Now more than ever, it\u2019s critical to be compliant, with changes in both hiring technology and employment law shifting the landscape. The rise of <a href=\"https:\/\/employmenthero.com\/nz\/products\/hiring\/\">AI-powered hiring platforms<\/a> can help you find and manage casual staff more efficiently, whether you\u2019re looking for one or many new casual employees. Still, speed shouldn\u2019t mean that legal essentials are missed.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">In this guide, we\u2019ll walk you through what a casual employee is, what you need to include in casual employee agreements, pay, tax and leave obligations and how to onboard casual employees effectively.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><a href=\"#form\"><strong>Download the guide by filling in the form on the right.<\/strong><\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is a casual employee in NZ?<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Casual employees and casual employment aren\u2019t defined under New Zealand law, according to <a href=\"https:\/\/www.employment.govt.nz\/starting-employment\/types-of-worker\/casual-employment\" target=\"_blank\" rel=\"noreferrer noopener\">Employment New Zealand<\/a>. However, they categorise casual employment as an employment arrangement where employees:<\/p>\n\n\n\n<ul class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li>Can work when it suits them\/their employer, with the ability to turn down work<\/li>\n\n\n\n<li>Have no minimum set hours&nbsp;<\/li>\n\n\n\n<li>Do not have a regular pattern of work<\/li>\n\n\n\n<li>Are not expecting (or entitled to) ongoing employment<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Casual employees have the same entitlements to rest and meal breaks as fixed-term, part-time and permanent full-time employees.<br><br>However, unlike other types of employment, casual employees only work when their employer asks (and the employee agrees). This is different to fixed-term, part-time and permanent full-time employees, who all have defined work hours set out in their employee agreements.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Common types of casual employment include:<\/p>\n\n\n\n<ul class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li><a href=\"https:\/\/employmenthero.com\/nz\/resources\/guide-to-hiring-christmas-casuals\/\">Christmas casuals<\/a><\/li>\n\n\n\n<li>Seasonal farm workers<\/li>\n\n\n\n<li>Project-specific hires&nbsp;<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">While casual employment is common in service industries, many different industries may get a lot out of hiring casual employees.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What to include in casual employment agreements&nbsp;<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">There are a few things you\u2019ll need to include when putting together a <a href=\"https:\/\/employmenthero.com\/nz\/resources\/employment-agreements-factsheet\/\">casual employee agreement<\/a>. These include details on:<\/p>\n\n\n\n<ul class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li>Their wages (including penalty\/overtime rates if applicable)<\/li>\n\n\n\n<li>Holiday pay, which is often paid to casual employees in lieu of annual leave accrual<\/li>\n\n\n\n<li>The nature of their casual engagement<\/li>\n\n\n\n<li>Typical business operating hours and when they may reasonably be asked to work<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">To make things easier for small-to-medium enterprises, 91爆料 has customisable contracts and policies within our platform to help you manage employee setup and compliance. Find out more about our <a href=\"https:\/\/employmenthero.com\/nz\/solutions\/employee-management-software\/\">employee management software<\/a> and book a demo.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Are casual employees entitled to leave in New Zealand?<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Annual holidays and pay-as-you-go<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Casual employees don\u2019t usually accrue annual leave. However, if it is written into their agreement, then they will receive 8% of their gross earnings on top of their normal pay during each pay run. This is often preferred by employers, as casual employees typically don\u2019t have set hours.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">If you agree to it, the casual employee can instead accrue annual leave. This would see them receive four weeks of annual leave after working with you for 12 months continuously.&nbsp; However, you may choose to let them take this leave in advance.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Sick leave, bereavement and public holidays<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Casual employees are entitled to sick leave and bereavement leave after working with you for six months. Furthermore, they are eligible if during that six month period, they have worked:<\/p>\n\n\n\n<ul class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li>An average of 10 hours a week or more, and<\/li>\n\n\n\n<li>At least one hour a week or 40 hours a month<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Like other types of employees, eligible casual employees get 10 days of paid sick leave per year. They can carry unused sick leave into the next year, for a maximum of 20 days of unused paid sick leave.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Casual employees are also <a href=\"https:\/\/www.employment.govt.nz\/leave-and-holidays\/bereavement-leave\/taking-bereavement-leave\" target=\"_blank\" rel=\"noreferrer noopener\">eligible for bereavement leave<\/a> once they have met the above eligibility criteria. Casual employees can take three days of bereavement leave if there is a death in their immediate family, or one day of paid bereavement leave if someone close to them, but outside of their immediate family, passes away.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">If you have a fast-moving casual workforce, then managing leave entitlements can get tricky. <a href=\"https:\/\/employmenthero.com\/nz\/solutions\/leave-management-software\/\">Leave management software<\/a> can make managing compliance easier, so you can stay on top of leave entitlements and requests, even when things get busy.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Pay and tax obligations for casual staff<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Casual employees must be paid at least the New Zealand minimum wage, which is $23.50 an hour. As part of paying your casual employees, <a href=\"https:\/\/www.business.govt.nz\/tax-and-accounting\/tax-when-you-have-employees\/paye\" target=\"_blank\" rel=\"noreferrer noopener\">you\u2019ll need to tax their Pay As You Earn (PAYE)<\/a> from each pay.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">As an employer, you\u2019re responsible for deducting and paying PAYE income tax on your employee\u2019s behalf. You\u2019ll also need to report PAYE details to the IRD within two working days of a pay run.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">KiwiSaver contributions should also be paid for your casual employees, with all payments documented. Finally, you\u2019ll need to deduct any Accident Compensation Corporation (ACC) levies from their wages.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">You must maintain accurate payroll records for all casual employees for six years. You may also be required to provide payslips to your employees, depending on their employee agreement. By making accurate record-keeping part of your process, you can better prepare for any potential audits.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">91爆料\u2019s all-in-one HR, payroll and hiring platform makes it easier to deliver payslips on time and keep accurate payroll records. If you\u2019re expanding your casual workforce, then <a href=\"https:\/\/employmenthero.com\/nz\/\" data-type=\"link\" data-id=\"https:\/\/employmenthero.com\/nz\/\">we\u2019d love to hear from you<\/a>.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Step-by-step: Hiring a casual employee<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Ready to hire casual employees to boost your workforce\u2019s capabilities? Here\u2019s a guide to help you find that next rockstar casual.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><strong>1.<\/strong> <strong><strong>Create a job ad<\/strong><\/strong><\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">First, you\u2019ll need to outline exactly who you\u2019re looking for in your job ad. You should clearly outline the skills and experience you\u2019re looking for, as well as the nature of the casual position (e.g. what hours are available and when you expect them to work).<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><strong>2. Shortlist applicants<\/strong><\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Once the CVs have rolled in, it\u2019s time to decide who you want to interview. Look for the skills needed for the position and assess cultural fit. From there, decide how many people you want to interview.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A good rule of thumb is to interview 5-10 people for a role but this\u2019ll depend on how many quality applicants come through.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><strong>3.<\/strong> <strong>Conduct interviews<\/strong><\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Next up is interviews. If you need help with knowing what to ask job-seekers, we\u2019ve put together a guide to some <a href=\"https:\/\/employmenthero.com\/nz\/blog\/common-job-interview-questions-with-answers\/\">common job interview questions<\/a> and what answers you can expect. Having standardised questions can make it easier to compare candidates, while making the process fair.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><strong>4.<\/strong> <strong><strong>Ensure compliance<\/strong><\/strong><\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Decided who you\u2019re going to hire? Now it\u2019s time to put together the employment agreement.&nbsp; You\u2019ll need to include the details mentioned above, including pay, tax obligations and leave entitlements, as well as clearly defining the nature of the casual working arrangement. This can help prevent any legal issues down the line.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><strong>5.<\/strong> <strong>Onboard your hires<\/strong><\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Finally, it\u2019s time to onboard your new hire. This is the exciting part, as all your hard work can start to make a real difference to the business. The work doesn\u2019t end here though. Regular check-ins with your new hires can make all the difference.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Looking to make life easier? Our AI-powered hiring software can help you <a href=\"https:\/\/employmenthero.com\/nz\/products\/find-candidates\/\">find, shortlist and assess candidates<\/a> with ease, so you can focus on interviewing the right people. When things get busy and you need to scale up your workforce fast, our software is here to help.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Onboarding casual employees with confidence<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Ready to onboard your casual employees? Having a proper workplace orientation in place, as well as an initial training schedule, can help you start things off on the right foot.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Their orientation should cover any access to tools, workplace policies and an introduction to the team(s) they\u2019ll work with in your business. This is also a great time to share your company&#8217;s mission and values, so they feel included from day one.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">If you\u2019re looking to improve your onboarding experience, then robust onboarding software can help. Our <a href=\"https:\/\/employmenthero.com\/nz\/solutions\/onboarding-software\/\">onboarding software<\/a> is designed to help your casual employees hit the ground running from day one, rather than feeling overwhelmed.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Managing casual staff effectively<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Looking to manage how you\u2019re using your casual staff? Set expectations from the get-go. Explain how you\u2019ll roster them on for shifts and how you\u2019ll communicate with them, so they\u2019re always informed of how they\u2019re going. <a href=\"https:\/\/employmenthero.com\/nz\/solutions\/employee-management-software\/\">Employee management software<\/a> can make this a lot simpler.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Like with any employee, you should look to provide ongoing support to your casual employees and conduct regular performance reviews. While they may work more inconsistently than a permanent employee, performance reviews can still help with their career development.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">If you\u2019re looking for help with running your <a href=\"https:\/\/employmenthero.com\/nz\/resources\/performance-review-template\/\">performance reviews<\/a>, then we\u2019ve put a template together that\u2019s designed to help your employees get more out of their reviews. We\u2019ve also put together <a href=\"https:\/\/employmenthero.com\/nz\/resources\/employee-performance-review-checklist\/\">a checklist<\/a> so you can monitor their performance.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Avoiding \u201cCasual Creep\u201d and misclassification<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">If you\u2019re hiring casual employees, then you may have heard of a concept called \u201ccasual creep\u201d. Casual creep is when someone starts working regular hours, but is still defined as an employee.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Legally, casual creep poses a risk, as casual employees and part-time employees have different leave and benefit entitlements. Regular hours can imply a permanent relationship between you and your employee, which would require a change in contract type.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Stringent record-keeping and regular contract reviews can help you identify if and when a casual employee needs to be shifted to a different type of employee agreement. <a href=\"https:\/\/www.employment.govt.nz\/starting-employment\/types-of-worker\/casual-employment\">Employment New Zealand\u2019s casual employment guidelines<\/a> can also help you identify if casual creep is occurring.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Ready to hire casual employees faster?<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Now that you\u2019ve learnt the ins and outs of hiring casual employees, it\u2019s time to bolster your workforce. Here at 91爆料, we can help you <a href=\"https:\/\/employmenthero.com\/nz\/find-staff-now\/\">find, shortlist and assess candidates<\/a> using our AI-hiring platform, to make life even easier.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Our platform is designed to save you time and help you manage compliance, so you can navigate your business\u2019 busy season. <a href=\"https:\/\/employmenthero.com\/nz\/request-a-demo\/\">Talk to our business specialists<\/a> or download the \u201cHow to hire casual employees\u201d guide today.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-1 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link has-text-align-center wp-element-button\" href=\"#form\">Download the guide<\/a><\/div>\n<\/div>\n\n\n\n<p class=\"has-neutral-500-color has-text-color has-link-color has-xs-font-size wp-elements-89044f2e8ecae1914ca13832e4dae367\"><em><em><em><em>The information in this article is current as at 26 August 2025, and has been prepared by 91爆料 Pty Ltd (ABN 11 160 047 709) and its related bodies corporate (91爆料). The views expressed in this article are general information only, are provided in good faith to assist employers and their employees, and should not be relied on as professional advice. Some information is based on data supplied by third parties. While such data is believed to be accurate, it has not been independently verified and no warranties are given that it is complete, accurate, up to date or fit for the purpose for which it is required. 91爆料 does not accept responsibility for any inaccuracy in such data and is not liable for any loss or damages arising directly or indirectly as a result of reliance on, use of or inability to use any information provided in this article. You should undertake your own research and seek professional advice before making any decisions or relying on the information in this article.<\/em><\/em><\/em><\/em><\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column form-column is-layout-flow wp-block-column-is-layout-flow\">\n<div id=\"form\" class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div id=\"form\" class=\"wp-block-group form-v2-violet-box-shadow-pattern is-layout-flow wp-block-group-is-layout-flow\">\n\n<div class=\"wp-block-employmentherocom2025-marketo-form-v2 is-layout-flow wp-block-marketo-form-v2-is-layout-flow\">\n                                                            <section class=\"eh_marketo_form-title-section eh_marketo_form-title-section--small\" aria-labelledby=\"marketo-form-title\">\n        <div class=\"eh_marketo_form-title-container\">\n                                        <h2 id=\"marketo-form-title\" class=\"eh_marketo_form-title\">Register for the guide<\/h2>\n                    <\/div>\n            <\/section>\n                            <div class=\"eh_marketo_form-container_v2\" data-marketo-form=\"{&quot;is_multi_steps&quot;:false,&quot;form_data&quot;:[{&quot;base_url&quot;:&quot;\/\/hr.employmenthero.io&quot;,&quot;munchkin_id&quot;:&quot;387-SZZ-170&quot;,&quot;form_id&quot;:&quot;1737&quot;,&quot;css_classes&quot;:&quot;&quot;}],&quot;submit_text&quot;:&quot;Download now&quot;,&quot;success_handling_method&quot;:&quot;thank_you_page&quot;,&quot;redirect_url&quot;:&quot;&quot;,&quot;thank_you_message&quot;:&quot;&quot;,&quot;add_lead_linking_id&quot;:false,&quot;add_drift_campaign_id&quot;:false,&quot;drift_campaign_id&quot;:&quot;&quot;,&quot;thank_you_page_id&quot;:&quot;41811&quot;,&quot;thank_you_page_url&quot;:&quot;https:\/\/employmenthero.com\/nz\/thank-you\/downloadable\/resources\/?origin=casual-employees-hiring-guide&amp;origin_id=RIR2I7V1Ox%2BW3yz%2BLBG40ARgpL%2Fec9v929Tkjujad3SNgpuu4eAI1cmGTy48ajoZiNAFbl9EUkKzVLH18e6opg%3D%3D&quot;,&quot;progress_indicator_type&quot;:&quot;progress-bar&quot;,&quot;enable_revenue_hero&quot;:false,&quot;revenue_hero_router_id&quot;:&quot;4668&quot;,&quot;revenue_hero_thank_you_message&quot;:&quot;Thank you for booking!&quot;}\"><\/div>\n                                <\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group social-icons-desktop is-content-justification-center is-nowrap is-layout-flex 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is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--20)\">\n<div class=\"wp-block-group is-content-justification-space-between is-layout-flex wp-container-core-group-is-layout-16 wp-block-group-is-layout-flex\" style=\"margin-bottom:var(--wp--preset--spacing--10)\">\n<h3 class=\"wp-block-heading\">Related Resources<\/h3>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-link-arrow is-style-link-arrow--3\"><a class=\"wp-block-button__link has-btn-brand-background-color has-background wp-element-button\" href=\"\/resources\/\">View all<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-query blog-3-col-query-loop is-layout-flow wp-block-query-is-layout-flow\"><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Learn how to hire casual employees in New Zealand &#8211; legally, efficiently, and faster with AI-powered tools. 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