{"id":55356,"date":"2026-02-24T06:19:40","date_gmt":"2026-02-24T06:19:40","guid":{"rendered":"https:\/\/employmenthero.com\/nz\/?post_type=resources&#038;p=55356"},"modified":"2026-06-17T09:52:03","modified_gmt":"2026-06-17T09:52:03","slug":"how-to-choose-the-right-ats","status":"publish","type":"resources","link":"https:\/\/employmenthero.com\/nz\/resources\/how-to-choose-the-right-ats\/","title":{"rendered":"How to choose the right ATS for your business"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull resource-sticky-downloadable-template has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull blog-template-header has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\"><div style=\"--bb--crumb-gap:.4em;\" class=\"blog-template-breadcrumb wp-block-employmentherocom2025-breadcrumb-block\"><nav role=\"navigation\" aria-label=\"Breadcrumbs\" class=\"breadcrumb\"><ol class=\"breadcrumb-items\"><li class=\"breadcrumb-item breadcrumb-item--current breadcrumb-item--home\"><span class=\"breadcrumb-item-name\">Home<\/span><\/li><\/ol><\/nav><script type=\"application\/ld+json\">{\"@context\":\"https:\\\/\\\/schema.org\",\"@type\":\"BreadcrumbList\",\"itemListElement\":[{\"@type\":\"ListItem\",\"position\":1,\"item\":{\"name\":\"Home\",\"@id\":\"https:\\\/\\\/employmenthero.com\\\/nz\\\/\"}}]}<\/script><\/div>\n\n\n<div class=\"wp-block-group blog-template-tags is-layout-flex wp-container-core-group-is-layout-1 wp-block-group-is-layout-flex\" style=\"padding-bottom:var(--wp--preset--spacing--6)\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2025\/04\/Blog.png\"><a href=\"https:\/\/employmenthero.com\/nz\/resources\/guides-and-playbooks\/\" rel=\"tag\">Guides and Playbooks<\/a><\/div>\n\n<div style=\"padding-top:var(--wp--preset--spacing--0-5);padding-bottom:var(--wp--preset--spacing--0-5)\" class=\"taxonomy-topic eh-topics-separate wp-block-post-terms\"><a href=\"https:\/\/employmenthero.com\/nz\/blog\/topic\/payroll-finance\/\" rel=\"tag\">Payroll &amp; Finance<\/a><\/div><\/div>\n\n\n\n<div class=\"wp-block-group post-title-mobile has-global-padding is-layout-constrained wp-container-core-group-is-layout-3 wp-block-group-is-layout-constrained\"><h2 class=\"blog-template-title wp-block-post-title\">How to choose the right ATS for your business<\/h2>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-2 wp-block-group-is-layout-flex\">\n<p class=\"has-sm-font-size\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2026-02-24T06:19:40+00:00\">24 Feb 2026<\/time><\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns content-flex is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:55%\">\n<div class=\"wp-block-group sticky-downloadable-title has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-7 wp-block-group-is-layout-constrained\" style=\"padding-bottom:var(--wp--preset--spacing--24)\"><h1 class=\"blog-template-title wp-block-post-title\">How to choose the right ATS for your business<\/h1>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-6 wp-block-group-is-layout-flex\">\n<p class=\"wp-block-employmentherocom2025-custom-post-date has-sm-font-size\">\n    <span>Last Updated<\/span>&nbsp;<time datetime=\"2026-06-17T09:52:03+00:00\">Jun 17, 2026<\/time>\n<\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group content-wrapper has-global-padding is-layout-constrained wp-container-core-group-is-layout-8 wp-block-group-is-layout-constrained\">\n<p class=\"has-paragraph-2-m-font-size\">Finding the right people is the most critical task for any growing business in New Zealand. As you scale, your hiring needs change. Manual processes that once worked can quickly become overwhelmed, leading to administrative headaches, lost candidates and missed opportunities.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">An applicant tracking system or ATS is the solution. It automates and streamlines your hiring process, helping you find and hire top talent more efficiently.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">But with so many options on the market, how do you choose the right one for your business? Our guide is designed to walk you through the entire process. We&#8217;ll explore:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list is-style-checkmark\">\n<li class=\"has-paragraph-2-m-font-size\">What an ATS is<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">The signs you need one<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">The features to look for<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">A practical framework for evaluating your options<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">The right questions to ask vendors<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">The red flags to avoid<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">We\u2019ve also included a handy selection template and scorecard, so you can analyse the options for your business.<strong> Download the guide by filling out the form on the right.&nbsp;<\/strong><\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"819\" src=\"https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/02\/ats-preview-1024x819.webp\" alt=\"How to choose the right ATS for your business preview\" class=\"wp-image-55358\" srcset=\"https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/02\/ats-preview-1024x819.webp 1024w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/02\/ats-preview-300x240.webp 300w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/02\/ats-preview-768x614.webp 768w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/02\/ats-preview-440x352.webp 440w, https:\/\/employmenthero.com\/nz\/wp-content\/uploads\/sites\/5\/2026\/02\/ats-preview.webp 1350w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">What an applicant tracking system (ATS) is and how it works<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">An applicant tracking system is a software application that acts as a central command centre for all your recruitment activities. It organises the entire hiring journey, from the moment a candidate applies for a role until a final decision is made. Instead of juggling spreadsheets, scattered emails and paper resumes, an ATS brings everything into a single unified platform.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Its primary function is to automate the repetitive administrative tasks that slow down recruitment. The system collects and stores candidate information, making it easy to search, filter and review applications. You can post job ads to multiple boards at once, communicate with candidates in bulk and track every applicant&#8217;s progress through your customised hiring stages. By handling the heavy lifting, an ATS frees up your team to focus on what truly matters: connecting with great people and making informed hiring decisions.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Signs that it\u2019s time to upgrade your hiring process<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Relying on manual methods for recruitment can hold your business back, especially as you grow. If you\u2019re experiencing <a href=\"https:\/\/employmenthero.com\/nz\/resources\/ats-talent-war\/\">inefficiencies in your hiring<\/a>, it might be time to consider an ATS.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Common pain points include candidates getting lost in overflowing inboxes or forgotten in complex spreadsheets. This not only leads to a poor experience for them but it can also damage your employer brand. Manual data entry is another significant drain on time and it introduces the risk of human error which can have real consequences.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">When hiring managers feel frustrated by delays and a lack of visibility into the pipeline it\u2019s a clear signal your current process isn\u2019t working. If you find your team is spending more time on administration than on engaging with quality applicants it&#8217;s a definite sign that an upgrade is needed. An ATS solves these problems by creating a structured, efficient and transparent hiring environment.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Key features to look for in an ATS<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">When you start evaluating different ATS platforms you\u2019ll find a wide array of features. It&#8217;s important to focus on the core functionalities that will deliver the most significant impact on your daily operations.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Intuitive candidate management and tracking<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">The heart of any ATS is its ability to manage candidate information effectively. Look for a system with a clean and user-friendly dashboard where you can see every applicant for every role. You should be able to view their resume, cover letter and application history at a glance and easily track their progress through each stage of your hiring pipeline.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Easy job posting and multi-channel distribution<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Manually posting jobs on various boards is a repetitive and time-consuming task. A quality ATS allows you to create one job advertisement and distribute it automatically to multiple platforms, as well as your own company careers page. This expands your reach to a wider talent pool without adding to your team&#8217;s workload.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Seamless communication tools<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Keeping candidates informed is essential for creating a positive impression. A good ATS should automate key communications, such as sending confirmation emails upon application and notifying unsuccessful applicants. Look for systems that allow for templated and bulk emails, saving time while ensuring no candidate is left in the dark.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Customisable workflows to match your hiring process<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Your hiring process is unique to your business. Your ATS should adapt to your needs, not force you into a rigid, pre-set structure. Seek out a platform that allows you to create custom hiring workflows with specific stages that reflect how your team operates. This flexibility is key to a smooth and logical recruitment journey.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Powerful search filters and talent pooling<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">The ability to quickly find the right candidates in your database is crucial. An effective ATS offers advanced search and filtering options, allowing you to pinpoint applicants based on skills, experience, keywords and other criteria. It should also help you build talent pools of promising candidates for future roles, turning your database into a valuable asset.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Integration with HR payroll and other tools<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">An ATS becomes even more powerful when it connects seamlessly with your other business systems. Look for integrations with your HR information system (HRIS), payroll software and calendar applications. This creates a smooth flow of data from recruitment to onboarding, eliminating manual entry and reducing errors.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Data security and compliance features<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Protecting candidate data is a legal and ethical responsibility. Your ATS must have robust security measures in place that meet international standards. For example, 91爆料 <a href=\"https:\/\/trust.employmenthero.com\/\">is certified<\/a> under ISO 27001, ISO 27017, and ISO 27018. It should also help you adhere to New Zealand legislation like the<a href=\"https:\/\/www.employment.govt.nz\/privacy\/\"> Privacy Act 2020<\/a> by managing data storage, consent and policies correctly.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Advanced ATS capabilities that give you a competitive edge<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Beyond the core features, some advanced capabilities can provide a significant competitive advantage. This will help you recruit smarter and faster as your business scales.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">AI-powered resume screening and matching<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Artificial intelligence (AI) can dramatically speed up the initial screening process. AI algorithms can scan and parse resumes to identify and rank candidates whose skills and experience best match your job requirements. This allows your team to focus their attention on the most qualified applicants from the start.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Then there\u2019s <a href=\"https:\/\/employmenthero.com\/nz\/products\/find-candidates\/\">91爆料\u2019s SmartMatch<\/a> that goes one step further. By understanding your business, it creates ready pipelines of real candidates for each role you have. Then, when a role becomes vacant, you\u2019ve got a shortlist of top talent to choose from.&nbsp;&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Automation for repetitive hiring tasks<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Modern ATS platforms can automate more than just emails. They can handle tasks like scheduling initial phone screens, coordinating interviews between candidates and sending follow-up reminders. 91爆料 also offers a <a href=\"https:\/\/employmenthero.com\/nz\/products\/recruitment-agent\/\">recruitment agent<\/a>, which can automate the entire first round of interviews. This level of automation frees up huge amounts of administrative time.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Advanced analytics and predictive insights<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Data is key to optimising your recruitment strategy. Advanced analytics can provide <a href=\"https:\/\/employmenthero.com\/nz\/resources\/hr-metrics-guide\/\">deep insights into metrics<\/a> like time-to-hire, cost-per-hire and source effectiveness. Some systems even offer predictive insights to help you forecast hiring trends and make more proactive decisions.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Mobile-friendly recruiting tools<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Recruitment doesn&#8217;t just happen at a desk. A mobile-friendly ATS allows your recruiters and hiring managers to review applications, provide feedback and manage candidates on the go. It also provides a better experience for candidates who increasingly use their mobile devices to search for and apply for jobs.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Customisable dashboards and role-based access<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Different stakeholders in the hiring process need different levels of information and access. A flexible ATS allows you to create custom dashboards for recruiters hiring managers and executives. Role-based permissions also mean you can control who sees what ensuring sensitive information remains secure.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Key questions to ask ATS vendors<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">When you speak with potential vendors, having a list of targeted questions ready will help you dig deeper and make a more informed decision.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What pricing model do you use and are there any hidden fees?<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Ask for a full breakdown of the costs. Is it a monthly subscription, a per-user fee or based on the number of jobs you post? Inquire specifically about any one-off setup costs or fees for extra features, to avoid surprises down the line.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What does your onboarding and training process look like?<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A smooth implementation is critical. Understand what the vendor\u2019s onboarding process involves. Do they offer dedicated support during this phase? What training resources are available for your team to get up to speed quickly?<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Where is my data stored and how is it secured?<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">For New Zealand businesses this is a crucial question. Confirm where the vendor&#8217;s servers are located and what security measures they have in place to protect your candidate data. This is essential for upholding your obligations under local privacy laws.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Which tools and systems does your ATS integrate with?<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">You want your ATS to fit into your existing technology ecosystem. Ask for a list of standard integrations and find out if they offer an open API for custom connections. Confirm compatibility with your HRIS payroll and other essential tools.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">How will your platform scale with my organisation over time?<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Your business is growing and your ATS should grow with you. Discuss how the system handles an increased number of users, applicants and job postings. You need a solution that can support you today and in the future.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">What ongoing support can we expect after implementation?<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Once you\u2019re up and running you&#8217;ll still need support from time to time. Clarify what their standard support includes. What are their support channels (phone, email, chat) and what are their guaranteed response times?<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How 91爆料\u2019s ATS supports hiring teams<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">91爆料 offers a <a href=\"https:\/\/employmenthero.com\/nz\/products\/applicant-tracking-system\/\">powerful and intuitive ATS<\/a>, designed specifically with the needs of growing New Zealand businesses in mind. It\u2019s part of an <a href=\"https:\/\/employmenthero.com\/nz\/products\/\">all-in-one HR payroll and benefits platform<\/a>, creating a truly seamless experience in all stages of the employee lifecycle.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Our ATS includes features for easy job ad distribution, candidate management and team collaboration, all within a user-friendly interface. With customisable workflows and automation, you can tailor the system to your exact process and save countless administrative hours. Because it&#8217;s fully integrated with our HRIS and payroll, new hire information flows automatically, eliminating data entry and ensuring a smooth transition for your new employee.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Find out more about our applicant tracking system and <a href=\"https:\/\/employmenthero.com\/nz\/products\/applicant-tracking-system\/\">book a call with one of our team today.<\/a><\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-1 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/employmenthero.com\/nz\/request-a-demo\/\">Request a demo<\/a><\/div>\n<\/div>\n\n\n\n<p class=\"has-neutral-700-color has-text-color has-link-color has-paragraph-4-xs-font-size wp-elements-3239cfa53500a033231ddd352303420e\"><em><em><em>The information in this article is current as at 30 December 2025, and has been prepared by 91爆料 Pty Ltd (ABN 11 160 047 709) and its related bodies corporate (91爆料). The views expressed in this article are general information only, are provided in good faith to assist employers and their employees, and should not be relied on as professional advice. Some information is based on data supplied by third parties. While such data is believed to be accurate, it has not been independently verified and no warranties are given that it is complete, accurate, up to date or fit for the purpose for which it is required. 91爆料 does not accept responsibility for any inaccuracy in such data and is not liable for any loss or damages arising directly or indirectly as a result of reliance on, use of or inability to use any information provided in this article. You should undertake your own research and seek professional advice before making any decisions or relying on the information in this article.<\/em><\/em><\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column form-column is-layout-flow wp-block-column-is-layout-flow\">\n<div id=\"form\" class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group form-v2-violet-box-shadow-pattern is-layout-flow wp-block-group-is-layout-flow\">\n\n<div class=\"wp-block-employmentherocom2025-marketo-form-v2 is-layout-flow wp-block-marketo-form-v2-is-layout-flow\">\n                                                            <section class=\"eh_marketo_form-title-section eh_marketo_form-title-section--small\" aria-labelledby=\"marketo-form-title\">\n        <div class=\"eh_marketo_form-title-container\">\n                                        <h2 id=\"marketo-form-title\" class=\"eh_marketo_form-title\">Register for the 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Learn how 91爆料 NZ automates wage compliance. <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/nz\/resources\/minimum-wage-guide-nz\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: Minimum wage: Guide for New Zealand employers and payroll teams<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/nz\/resources\/minimum-wage-guide-nz\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><li class=\"wp-block-post post-39069 resources type-resources status-publish has-post-thumbnail hentry resource-type-webinar topic-employment-law topic-workplace-compliance industry-agriculture industry-automotive industry-business-consulting industry-childcare industry-colleges-and-sporting-clubs industry-construction industry-consumer-services industry-customer-service industry-early-education industry-ecommerce industry-education industry-entertainment industry-finance industry-financial-services industry-franchises industry-health-and-fitness industry-health-services industry-healthcare industry-hospitality industry-it-and-technology industry-legal industry-logistics-manufacturing industry-media-communications industry-not-for-profit industry-professional-services industry-public-relations industry-real-estate industry-real-estate-and-strata-management industry-recruitment industry-retail industry-stem industry-technology industry-utilities-public-services industry-veterinary-services industry-youth-services search-tags-ondemand-webinar\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-18 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; 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