{"id":19980,"date":"2023-11-06T19:43:03","date_gmt":"2023-11-06T09:43:03","guid":{"rendered":"https:\/\/employmenthero.com\/uk\/blog\/employee-data-management\/"},"modified":"2025-09-07T07:26:49","modified_gmt":"2025-09-07T07:26:49","slug":"employee-data-management","status":"publish","type":"post","link":"https:\/\/employmenthero.com\/uk\/blog\/employee-data-management\/","title":{"rendered":"Employee Data Management: What records must UK employers keep?"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull blog-template-header has-neutral-100-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-bottom:var(--wp--preset--spacing--16)\">\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\"><div style=\"--bb--crumb-gap:.4em;\" class=\"blog-template-breadcrumb wp-block-employmentherocom2025-breadcrumb-block\"><nav role=\"navigation\" 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management? Here&#8217;s a comprehensive breakdown!\n<\/p>\n\n\n\n<div class=\"wp-block-group blog-template-meta-row is-layout-flex wp-container-core-group-is-layout-8 wp-block-group-is-layout-flex\">\n<div class=\"wp-block-query wp-block-hosts-query has-global-padding is-content-justification-left is-layout-constrained wp-container-core-query-is-layout-1 wp-block-query-is-layout-constrained\"><ul data-wp-interactive=\"eh-hosts\" class=\"wp-block-post-template is-layout-flow wp-container-core-post-template-is-layout-1 wp-block-post-template-is-layout-flow\"><li data-host-index=\"0\" data-wp-on--click=\"actions.openDetail\" class=\"wp-block-post post-14735 hosts type-hosts status-publish has-post-thumbnail hentry\">\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-7 wp-block-group-is-layout-flex\"><figure style=\"width:52px;height:52px;\" class=\"wp-block-post-featured-image\"><img loading=\"lazy\" decoding=\"async\" width=\"120\" height=\"120\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512-120x120.png\" class=\"attachment-host_thumbnail size-host_thumbnail wp-post-image\" alt=\"\" style=\"border-radius:60px;height:52px;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512-120x120.png 120w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512-300x300.png 300w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512-150x150.png 150w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512-240x240.png 240w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512.png 512w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512-54x54.png 54w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512-108x108.png 108w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512-390x390.png 390w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512-200x200.png 200w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512-400x400.png 400w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512-216x216.png 216w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512-432x432.png 432w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512-112x112.png 112w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512-224x224.png 224w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512-508x512.png 508w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512-142x142.png 142w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/04\/T0D8DQ73Q-U04VALYQ8TZ-f6e9ca705d31-512-284x284.png 284w\" sizes=\"auto, (max-width: 120px) 100vw, 120px\" \/><\/figure>\n\n\n<div class=\"wp-block-group has-sm-font-size is-vertical is-content-justification-center is-layout-flex wp-container-core-group-is-layout-6 wp-block-group-is-layout-flex\"><h6 style=\"line-height:1.3; border-right-width:1px;border-right-color:var(--wp--preset--color--black); padding-right:var(--wp--preset--spacing--2);\" class=\"has-text-align-center has-link-color wp-elements-1e20e747939e3458765ab321928f59b7 wp-block-post-title has-text-color has-violet-500-color has-sm-font-size\">Josef James<\/h6><\/div>\n<\/div>\n\n<\/li><\/ul><\/div>\n\n\n\n<p class=\"has-text-align-center has-sm-font-size\" style=\"border-left-style:none;border-left-width:0px;padding-left:0\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2023-11-06T19:43:03+00:00\">Nov 6, 2023<\/time><\/div>\n\n\n<p class=\"has-text-align-center has-sm-font-size\" style=\"border-left-color:var(--wp--preset--color--neutral-700);border-left-width:1px;padding-left:var(--wp--preset--spacing--2)\">Updated<\/p>\n\n\n<div class=\"wp-block-post-date__modified-date wp-block-post-date has-sm-font-size\"><time datetime=\"2025-09-07T07:26:49+00:00\">Sep 7, 2025<\/time><\/div>\n\n\n<p class=\"has-sm-font-size\" style=\"border-left-color:var(--wp--preset--color--neutral-700);border-left-width:1px;padding-left:var(--wp--preset--spacing--2)\">13 mins read<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull blog-image-container has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<figure class=\"wp-block-image aligncenter size-large is-resized blog-template-image\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-1-2-1024x576.png\" alt=\"\" class=\"wp-image-33895\" style=\"object-fit:cover;width:864px;height:561px\" srcset=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-1-2-1024x576.png 1024w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-1-2-300x169.png 300w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-1-2-768x432.png 768w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-1-2-1536x864.png 1536w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-1-2-440x248.png 440w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-1-2.png 1920w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n<\/div>\n\n\n\n<div style=\"height:66px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-container-core-group-is-layout-15 wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" id=\"content-wrapper\">\n<div class=\"content-single-table-content\"><\/div>\n\n\n\n<div class=\"wp-block-group content_single content_single--blog content-single-content-wysiwyg wysiwyg content-wrapper has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"margin-bottom:var(--wp--preset--spacing--4)\">\n<div class=\"wp-block-group content_single content_single--blog content-single-content-wysiwyg wysiwyg content-wrapper has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"margin-bottom:var(--wp--preset--spacing--4)\">\n<p><span style=\"font-weight: 400;\">Finding employee data management a little confusing? There are a lot of variables to take into consideration when dealing with employee data, so we aren\u2019t surprised! But don&#8217;t worry, we have you covered!<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">To find out everything you need to know about employee data management, keep reading.&nbsp;<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"what-is-employee-data-management\"><b>What is employee data management?<\/b><\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">Employee data management refers to the process of collecting, storing, organising and maintaining information related to employees in compliance with legal requirements and best practices. Effective information management helps you keep accurate and up-to-date records, protect employee privacy and meet your <a href=\"https:\/\/employmenthero.com\/uk\/blog\/a-detailed-look-at-the-employment-rights-bill\/\">legal obligations<\/a>. <\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Here are some key aspects of employee data management in the UK:<\/span><\/p>\n\n\n\n<p><b>Data collection:<\/b><span style=\"font-weight: 400;\"> Employers collect various types of information during the recruitment, onboarding, and employment processes. This data includes personal information, contact details, employment contracts, tax-related information, payroll records and more.<\/span><\/p>\n\n\n\n<p><b>Data protection:<\/b><span style=\"font-weight: 400;\"> Employee data management in the UK is subject to data protection regulations, including the General Data Protection Regulation (GDPR). Businesses must ensure that employee data is stored securely and that access is restricted to authorised personnel. Consent is typically required when processing sensitive personal data, and employees have the right to access, correct or erase their data.<\/span><\/p>\n\n\n\n<p><b>Data retention:<\/b><span style=\"font-weight: 400;\"> UK businesses are required to retain certain employee data for specific periods, as defined by employment and tax laws. Retention periods may vary depending on the type of data and its purpose, so it&#8217;s crucial to keep records for the required duration and securely dispose of them when no longer needed.<\/span><\/p>\n\n\n\n<p><b>Accuracy and updates:<\/b><span style=\"font-weight: 400;\"> Employers are responsible for maintaining accurate and up-to-date employee data. This includes regularly updating information, such as changes in job titles, salaries, contact details and other relevant data.<\/span><\/p>\n\n\n\n<p><b>Confidentiality and privacy:<\/b><span style=\"font-weight: 400;\"> Businesses must ensure that sensitive employee data is kept confidential and not disclosed to unauthorised individuals. Confidentiality agreements and data protection policies can help safeguard employee privacy.<\/span><\/p>\n\n\n\n<p><b>Compliance with employment laws:<\/b><span style=\"font-weight: 400;\"> UK businesses must comply with various employment laws and regulations related to employee data management. These <a href=\"https:\/\/employmenthero.com\/uk\/resources\/hr-and-employment-law-factsheet\/\">employment laws<\/a> cover areas such as discrimination, equal pay, maternity\/paternity rights and more.<\/span><\/p>\n\n\n\n<p><b>Record keeping:<\/b><span style=\"font-weight: 400;\"> Employers are required to keep records of certain information, such as payroll records, for tax and reporting purposes. These records must be accurate and readily available for inspection by relevant authorities<\/span><\/p>\n\n\n\n<p><b>Reporting and auditing:<\/b><span style=\"font-weight: 400;\"> Some organisations may be subject to audits or inspections by government agencies or regulatory bodies to ensure compliance with data protection and employment laws. Proper data management practices facilitate these processes.<\/span><\/p>\n\n\n\n<p><b>Employee access and rights:<\/b><span style=\"font-weight: 400;\"> Employees have the right to access their personal data held by their employer and request corrections or erasure when necessary. Employers must provide a process for employees to exercise these rights.<\/span><\/p>\n\n\n\n<p><b>Data disposal: <\/b><span style=\"font-weight: 400;\">When employee data is no longer required for legal or business purposes, it should be securely disposed of to prevent unauthorised access or data breaches.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Effective employee data management is not only essential for legal compliance but also for maintaining a positive employer-employee relationship and ensuring smooth HR operations. It often involves the use of a data management system to streamline data management processes and facilitate reporting and compliance.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">We\u2019d also advise staying informed about any updates or changes in employment and data protection laws to adapt their data management practices accordingly.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"why-is-data-security-important-in-hr\"><b>Why is data security important in HR?<\/b><\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-2-1-1024x576.png\" alt=\"\" class=\"wp-image-33896\" srcset=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-2-1-1024x576.png 1024w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-2-1-300x169.png 300w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-2-1-768x432.png 768w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-2-1-1536x864.png 1536w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-2-1-440x248.png 440w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-2-1.png 1920w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\">Data security protects sensitive employee information, ensures compliance with data protection regulations (e.g. GDPR), maintains trust with your employees and prevents data breaches and legal consequences, which can be costly and damaging to your organisation&#8217;s reputation.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Several laws and regulations come into play with regards to employee data, including:<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"general-data-protection-regulation-gdpr\"><b>General Data Protection Regulation (GDPR)<\/b><\/h3>\n\n\n\n<p><a href=\"https:\/\/www.gov.uk\/data-protection#:~:text=The%20Data%20Protection%20Act%202018%20is%20the%20UK's%20implementation%20of,used%20fairly%2C%20lawfully%20and%20transparently\"><span style=\"font-weight: 400;\">GDPR is a comprehensive EU regulation<\/span><\/a><span style=\"font-weight: 400;\"> that governs the processing of personal data, including employee data. It sets strict rules for data protection, security and individuals&#8217; rights; such as the right to access, correct and erase their data.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"data-protection-act-2018\"><b>Data Protection Act 2018<\/b><\/h3>\n\n\n\n<p><a href=\"https:\/\/www.gov.uk\/data-protection#:~:text=The%20Data%20Protection%20Act%202018%20is%20the%20UK's%20implementation%20of,used%20fairly%2C%20lawfully%20and%20transparently\"><span style=\"font-weight: 400;\">The Data Protection Act 2018<\/span><\/a><span style=\"font-weight: 400;\"> supplements and tailors the GDPR provisions for the UK, providing additional details on the processing of personal data, including employee data. It also covers criminal offences related to data breaches.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"equality-act-2010\"><b>Equality Act 2010<\/b><\/h3>\n\n\n\n<p><a href=\"https:\/\/www.legislation.gov.uk\/ukpga\/2010\/15\/contents\"><span style=\"font-weight: 400;\">The Equality Act<\/span><\/a><span style=\"font-weight: 400;\"> addresses discrimination and equal pay issues in the workplace, and it may involve the collection and management of employee data for monitoring and reporting purposes.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"employment-rights-act-1996\"><b>Employment Rights Act 1996<\/b><\/h3>\n\n\n\n<p><span style=\"font-weight: 400;\">The<\/span><a href=\"https:\/\/www.legislation.gov.uk\/ukpga\/1996\/18\/contents\"> <span style=\"font-weight: 400;\">Employment Rights Act<\/span><\/a><span style=\"font-weight: 400;\"> outlines various employment rights, including the right to written particulars of employment and the right to access certain employment records.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"national-minimum-wage-act-1998\"><b>National Minimum Wage Act 1998<\/b><\/h3>\n\n\n\n<p><a href=\"https:\/\/www.gov.uk\/hmrc-internal-manuals\/national-minimum-wage-manual\/nmwm01030#:~:text=The%20National%20Minimum%20Wage%20Act%201998%20sets%20out%20the%20basic,of%20its%20operation%20in%20Regulations.\"><span style=\"font-weight: 400;\">This act<\/span><\/a><span style=\"font-weight: 400;\"> governs the minimum wage requirements for employees, which may involve recording and reporting payroll data.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"health-and-safety-at-work-act-1974\"><b>Health and Safety at Work Act 1974<\/b><\/h3>\n\n\n\n<p><a href=\"https:\/\/www.hse.gov.uk\/legislation\/hswa.htm\"><span style=\"font-weight: 400;\">This legislation<\/span><\/a><span style=\"font-weight: 400;\"> relates to workplace health and safety, requiring employers to maintain records of safety assessments, accident reports and employee training in these areas.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"pensions-act-2008\"><b>Pensions Act 2008<\/b><\/h3>\n\n\n\n<p><a href=\"https:\/\/www.legislation.gov.uk\/ukpga\/2008\/30\/contents\"><span style=\"font-weight: 400;\">The Pensions Act<\/span><\/a><span style=\"font-weight: 400;\"> sets requirements for automatic enrolment in workplace pension schemes and the management of pension contributions, which involves maintaining employee data.<\/span><\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"immigration-asylum-and-nationality-act-2006\"><b>Immigration, Asylum and Nationality Act 2006<\/b><\/h3>\n\n\n\n<p><a href=\"https:\/\/www.legislation.gov.uk\/ukpga\/2006\/13\/contents\"><span style=\"font-weight: 400;\">This act<\/span><\/a><span style=\"font-weight: 400;\"> covers the right to work in the UK, necessitating the verification and retention of documentation related to employees&#8217; immigration status.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">Various tax laws and regulations, including those governing income tax and national insurance contributions, require businesses to collect and maintain payroll data for tax reporting.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">It&#8217;s essential to understand and comply with these laws and regulations during your data management process to avoid legal consequences and protect employee privacy. Non-compliance can lead to fines, penalties and reputational damage.&nbsp;<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"examples-of-commonly-used-employee-data\">Examples of commonly used employee data<\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-3-1-1024x576.png\" alt=\"Man looking at data on imac\" class=\"wp-image-33897\" srcset=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-3-1-1024x576.png 1024w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-3-1-300x169.png 300w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-3-1-768x432.png 768w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-3-1-1536x864.png 1536w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-3-1-440x248.png 440w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-3-1.png 1920w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\">In order to ensure you are complying with legal requirements, and to effectively manage your workforce, it is important to keep various types of employee data.&nbsp;The specific data that must be retained may vary depending on the size and nature of your business, as well as the industry, but here are some common categories of staff information that typically need maintenance:<\/span><\/p>\n\n\n\n<p><b>Personal information:<\/b><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Full name<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Date of birth<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">National Insurance Number (NINO)<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Contact details (address, phone number and email)<\/span><\/li>\n<\/ul>\n\n\n\n<p><b>Employment contract:<\/b><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Employment start date<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Employment terms and conditions<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Job title and description<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Salary and benefits information<\/span><\/li>\n<\/ul>\n\n\n\n<p><b>Payroll records:<\/b><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Salary and wage details<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Tax code and tax-related information<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Deductions (e.g., pension contributions, union fees)<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Payroll reports and records<\/span><\/li>\n<\/ul>\n\n\n\n<p><b>Work hours and attendance:<\/b><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Records of working hours<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Attendance records<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Overtime and leave data<\/span><\/li>\n<\/ul>\n\n\n\n<p><b>Health and safety records:<\/b><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Health assessments and medical records (if relevant)<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Accident reports<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Risk assessments and safety training records<\/span><\/li>\n<\/ul>\n\n\n\n<p><b>Training and development:<\/b><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Training records and certifications<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Performance appraisals and reviews<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Professional development plans<\/span><\/li>\n<\/ul>\n\n\n\n<p><b>Disciplinary and grievance records:<\/b><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Records of disciplinary actions<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\"><a href=\"https:\/\/employmenthero.com\/uk\/resources\/disciplinary-and-grievance-procedures\/\">Grievance procedures<\/a> and outcomes<\/span><\/li>\n<\/ul>\n\n\n\n<p><b>Leave and absence records:<\/b><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Annual leave and holiday records<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Sick leave records<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Parental leave records<\/span><\/li>\n<\/ul>\n\n\n\n<p><b>Pension and benefits information:<\/b><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Pension scheme details<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Benefits and perks provided to employees<\/span><\/li>\n<\/ul>\n\n\n\n<p><b>Other relevant documentation:<\/b><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li><span style=\"font-weight: 400;\">Proof of eligibility to work in the UK<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Employment history and references<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Contracts, agreements, and amendments<\/span><\/li>\n\n\n\n<li><span style=\"font-weight: 400;\">Confidentiality and non-compete agreements<\/span><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"how-long-should-you-keep-employee-records\">How long should you keep employee records?<\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-5-1-1024x576.png\" alt=\"\" class=\"wp-image-33898\" srcset=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-5-1-1024x576.png 1024w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-5-1-300x169.png 300w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-5-1-768x432.png 768w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-5-1-1536x864.png 1536w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-5-1-440x248.png 440w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-5-1.png 1920w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\">How long you keep your employee records can vary depending on the type of record and the specific legal requirements in the UK. However, here are some general guidelines provided by<\/span><a href=\"https:\/\/www.gov.uk\/paye-for-employers\/keeping-records\"> <span style=\"font-weight: 400;\">GOV.uk<\/span><\/a><span style=\"font-weight: 400;\"> and<\/span><a href=\"https:\/\/www.cipd.org\/uk\/knowledge\/factsheets\/keeping-records-uk-factsheet\/\"> <span style=\"font-weight: 400;\">CIPD<\/span><\/a><span style=\"font-weight: 400;\">:<\/span><\/p>\n\n\n\n<p><b>Personal records: <\/b><span style=\"font-weight: 400;\">Full name, date of birth and National Insurance Number are typically kept for 6 years after employment ends.<\/span><\/p>\n\n\n\n<p><b>Contact details (address, phone number, email):<\/b><span style=\"font-weight: 400;\"> As long as the employee is with the company or for a reasonable period after employment ends.<\/span><\/p>\n\n\n\n<p><b>Employment contracts and terms:<\/b><span style=\"font-weight: 400;\"> Typically, you should keep these for 6 years after employment ends.<\/span><\/p>\n\n\n\n<p><b>Payroll and tax records: <\/b><span style=\"font-weight: 400;\">Payroll records, including salary and wage details, are typically kept for at least 3 years from the end of the financial year to which they relate. For tax-related information (e.g., tax code, tax calculations) you\u2019re looking at 3 years (at least) from the end of the financial year to which they relate.<\/span><\/p>\n\n\n\n<p><b>Work hours and attendance records:<\/b><span style=\"font-weight: 400;\"> Records of working hours, attendance, and overtime are generally kept for at least 2 years, but it&#8217;s advisable to keep them for longer in case of disputes.<\/span><\/p>\n\n\n\n<p><b>Health and safety records:<\/b><span style=\"font-weight: 400;\"> Health assessments and medical records (if relevant) should be stored for as long as the employee is employed and for a short period after employment ends.<\/span><\/p>\n\n\n\n<p><b>Accident reports and risk assessments:<\/b><span style=\"font-weight: 400;\"> Typically, for at least 3 years.<\/span><\/p>\n\n\n\n<p><b>Training and development records: <\/b><span style=\"font-weight: 400;\">Where training records, certifications and performance appraisals are concerned, it&#8217;s advisable to keep these for the duration of the employee&#8217;s tenure and a short period afterward.<\/span><\/p>\n\n\n\n<p><b>Disciplinary and grievance records:<\/b><span style=\"font-weight: 400;\"> These should be kept for at least 6 years.<\/span><\/p>\n\n\n\n<p><b>Leave and absence records:<\/b><span style=\"font-weight: 400;\"> Annual leave and holiday records should be stored for at least 2 years, while sick leave records should be kept for at least 3 years.<\/span><\/p>\n\n\n\n<p><b>Pension and benefits information: <\/b><span style=\"font-weight: 400;\">Pension scheme details and records should be kept as long as the employee is a member of the scheme and afterward for a set period. Benefits and perks records are typically maintained for 3 years.<\/span><\/p>\n\n\n\n<p><b>Immigration and right to work documentation (if applicable):<\/b><span style=\"font-weight: 400;\"> Proof of eligibility to work in the UK should be kept for the duration of employment and for a short period afterward.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">These are <\/span><i><span style=\"font-weight: 400;\">general<\/span><\/i><span style=\"font-weight: 400;\"> guidelines, and specific retention periods may vary based on legal requirements and industry standards. Do think about consulting with legal counsel or relevant authorities to ensure compliance with specific retention periods for your business and industry.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"what-happens-if-you-overkeep-employee-records\">What happens if you overkeep employee records?<\/h2>\n\n\n\n<p><span style=\"font-weight: 400;\">If you keep employee records for longer than necessary, you are are at risk of breaching <a href=\"https:\/\/employmenthero.com\/uk\/resources\/hr-compliance-essential-guide\/\">HR compliance<\/a> regulations. In some circumstances, this puts your business at risk.&nbsp;Here are some potential consequences of retaining employee records for an extended period:<\/span><\/p>\n\n\n\n<p><b>Data privacy concerns:<\/b><span style=\"font-weight: 400;\"> Overkeeping employee records can pose privacy risks. Employees have the right to have their personal data handled in a secure and compliant manner. Retaining unnecessary records could expose sensitive employee information to potential breaches or unauthorised access.<\/span><\/p>\n\n\n\n<p><b>GDPR and Data Protection Act 2018 violations:<\/b><span style=\"font-weight: 400;\"> Businesses are subject to data protection regulations, including General Data Protection Regulation (GDPR) and the Data Protection Act 2018. Overkeeping records could lead to non-compliance with these regulations, potentially resulting in fines and legal consequences.<\/span><\/p>\n\n\n\n<p><b>Storage costs:<\/b><span style=\"font-weight: 400;\"> Keeping records longer than necessary can lead to increased storage costs, both physical and digital. Unnecessary retention of documents and data can be inefficient and costly for a business.<\/span><\/p>\n\n\n\n<p><b>Confusion and inefficiency: <\/b><span style=\"font-weight: 400;\">The longer records are retained, the more difficult it can be to manage and locate specific information when needed. This can lead to operational inefficiencies and increased administrative burdens.<\/span><\/p>\n\n\n\n<p><b>Legal risks:<\/b><span style=\"font-weight: 400;\"> In some cases, if records are kept longer than required, they might be used inappropriately or against an employee&#8217;s interests, potentially leading to legal disputes or allegations of misconduct.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">To mitigate these risks, it&#8217;s important for businesses to establish clear retention policies and adhere to the specific legal requirements for each type of employee record. Regularly review and update your record retention practices to ensure that you are compliant with data protection laws and industry regulations. Properly disposing of records that are no longer required is as important as retaining them for the appropriate duration.<\/span><\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"can-employees-request-the-deletion-of-their-employee-information\">Can employees request the deletion of their employee information?<\/h2>\n\n\n\n<p>Yes, employees have the right to request the deletion of their personal employee information under data protection regulations, including the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. This right is often referred to as the &#8220;right to erasure&#8221; or &#8220;right to be forgotten.&#8221; <\/p>\n\n\n\n<p>Employees can request the deletion of their personal information if certain conditions are met. Some key points to consider: <\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"what-are-the-grounds-for-deletion\">What are the grounds for deletion?<\/h3>\n\n\n\n<p>\nEmployees can request sensitive data be deleted, if:\n<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Personal data is no longer necessary for the purpose for which it was collected.<\/li>\n\n\n\n<li>They withdraw their consent (if consent was the basis for processing) and there\u2019s no other legal ground for processing.<\/li>\n\n\n\n<li>They object to the processing and there are no overriding legitimate interests.<\/li>\n\n\n\n<li>The data has been unlawfully processed.<\/li>\n\n\n\n<li>There is a legal obligation to erase the data.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"employer-assessment\">Employer assessment<\/h3>\n\n\n\n<p>\nEmployers should assess each request on a case-by-case basis to determine whether any legitimate grounds for retaining the data exist, such as legal requirements or the establishment, exercise, or defence of legal claims.\n<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"employee-rights\">Employee rights<\/h3>\n\n\n\n<p>\nIf the request is valid, the employer should promptly delete the employee&#8217;s data and inform the employee that it has been deleted.\n<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" id=\"data-portability\">Data portability<\/h3>\n\n\n\n<p>In addition to deletion, employees have the right to request their personal data in a commonly used and machine-readable format, which is known as the &#8220;right to data portability.&#8221; <\/p>\n\n\n\n<p>It&#8217;s important to have a clear and efficient process for handling data erasure requests, including verifying the identity of the person making the request. Keep in mind that certain types of data, such as payroll and tax records, may be subject to specific legal retention requirements and cannot be deleted until those requirements are met. <\/p>\n\n\n\n<p>You should also maintain records of data erasure requests and their outcomes to demonstrate compliance with data protection regulations. If there are any doubts or complexities in handling data erasure requests, again, we advise to seek legal counsel or guidance from data protection authorities to ensure compliance. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\" id=\"choosing-an-employee-database-management-system\">Choosing an employee database management system<\/h2>\n\n\n\n<figure class=\"wp-block-image aligncenter size-large is-resized\"><img loading=\"lazy\" decoding=\"async\" width=\"1024\" height=\"576\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-4-1-1024x576.png\" alt=\"\" class=\"wp-image-33899\" style=\"aspect-ratio:1;object-fit:cover;width:633px;height:auto\" srcset=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-4-1-1024x576.png 1024w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-4-1-300x169.png 300w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-4-1-768x432.png 768w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-4-1-1536x864.png 1536w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-4-1-440x248.png 440w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2023\/11\/Employee-Data-Management-4-1.png 1920w\" sizes=\"auto, (max-width: 1024px) 100vw, 1024px\" \/><\/figure>\n\n\n\n<p><span style=\"font-weight: 400;\">With so much at risk when it comes to employee data management, managing it all manually can cause stress and leave it prone to human error. You can take the pressure off yourself and your business by switching to our trusted HRIS today.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\"><a href=\"https:\/\/employmenthero.com\/uk\/pricing\/\">91爆料<\/a> is the world\u2019s first Employment OS (operating system), and is designed to make employment easier for everyone! We offer everything your business needs, from finding and hiring top talent using SmartMatch to seamlessly onboarding new hires, automating complex payroll, and driving employee engagement and morale, all backed by UK-based expert support.<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">91爆料 empowers over 350,000 businesses worldwide to spend less time on admin, so they can focus on what matters most &#8211; their people.&nbsp;<\/span><\/p>\n\n\n\n<p><span style=\"font-weight: 400;\">To learn more, get in touch with our team today.<\/span><\/p>\n\n\n\n<p class=\"legal has-neutral-500-color has-text-color has-link-color wp-elements-e70f9ebee7c683b73553b28c7085d044\">Disclaimer:&nbsp;<em>The information in this post is current as at 6 November 2023, and has been prepared by 91爆料 Pty Ltd (ABN 11 160 047 709) and its related bodies corporate (<\/em><strong><em>91爆料<\/em><\/strong><em>). The views expressed in this post are general information only, are provided in good faith to assist employers and their employees, and should not be relied on as professional advice. The information is based on data supplied by third parties. While such data is believed to be accurate, it has not been independently verified and no warranties are given that it is complete, accurate, up to date or fit for the purpose for which it is required. 91爆料 does not accept responsibility for any inaccuracy in such data and is not liable for any loss or damage arising either directly or indirectly as a result of reliance on, use of or inability to use any information provided in this article.<\/em><em>You should undertake your own research and \u200cseek professional advice before making any decisions or relying on the information in this post.<\/em><\/p>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-2 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\" data-trigger-modal=\"request-a-demo-modal\"><a class=\"wp-block-button__link wp-element-button\">Talk to an employment specialist<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:410px\">\n<div class=\"wp-block-group right-sticky-side-panel has-global-padding is-layout-constrained wp-block-group-is-layout-constrained wp-container-2 is-position-sticky\">\n    <div class=\"top-sticky-form is-layout-flow wp-block-marketo-form-is-layout-flow\" class=\"wp-block-employmentherocom2025-marketo-form\">\n        <div class=\"right-sidebar-wrapper\">\n            <button class=\"top-form-trigger\" data-sticky-form-trigger=\"\">\n                <div class=\"top-form-trigger-container\">\n                    <div class=\"top-form-trigger-container__preheader\">\n                        Download now\n                    <\/div>\n                    <div class=\"top-form-trigger-container__title\">\n                        Essential guide for HR compliance                     <\/div>\n                <\/div>\n                <span class=\"top-form-trigger-close\">\n                    <svg class=\"icon\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" viewBox=\"0 0 15 15\">\n                        <path d=\"M14.142 0l1.06 1.06-6.541 6.541 6.542 6.541-1.06 1.06L7.6 8.662l-6.54 6.542L0 14.143 6.541 7.6 0 1.061 1.06 0l6.541 6.541L14.142 0z\" fill-rule=\"evenodd\"><\/path>\n                    <\/svg>\n                <\/span>\n                <span class=\"top-form-trigger-open\">\n                    <svg class=\"icon\" viewBox=\"0 0 32 32\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\">\n                        <defs>\n                            <style>.cls-1{fill:white;stroke:white;stroke-linecap:round;stroke-linejoin:round;stroke-width:2px;}<\/style>\n                        <\/defs>\n                        <title><\/title>\n                        <g id=\"chevron-bottom\">\n                            <line class=\"cls-1\" x1=\"16\" x2=\"7\" y1=\"20.5\" y2=\"11.5\"><\/line>\n                            <line class=\"cls-1\" x1=\"25\" x2=\"16\" y1=\"11.5\" y2=\"20.5\"><\/line>\n                        <\/g>\n                    <\/svg>\n                <\/span>\n            <\/button>\n\n            <div class=\"form-wrapper\">\n                <div class=\"fixed-form-container\">\n                    <div class=\"hero-landing-marketo-form form-content-container\">\n                                                    <div class=\"marketo-form-scroll-to\" style=\"background-color: #F9F5FF\">\n                                                                    <div class=\"header-text\">\n                                        Download now\n                                    <\/div>\n                                    <div class=\"sticky-marketo-form-scroll-to-text\">\n                                        Essential guide for HR compliance                                     <\/div>\n                                    <div class=\"sticky-marketo-form-scroll-to-image\">\n                                        <img decoding=\"async\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2022\/11\/The-essential-guide-to-HR-compliance-in-the-UK-single-page-cover-3.png\" alt=\"Sticky Marketo Form Scroll To\"\/>\n                                    <\/div>\n                                                            <\/div>\n                            <div>\n                                <button class=\"sticky-marketo-form-scroll-to\">\n                                Essential guide for HR compliance                                 <\/button>\n                            <\/div>\n                                                                            <div class=\"eh_marketo_form-container\" data-marketo-form=\"{&quot;is_multi_steps&quot;:false,&quot;form_data&quot;:[{&quot;base_url&quot;:&quot;\/\/hr.employmenthero.io&quot;,&quot;munchkin_id&quot;:&quot;387-SZZ-170&quot;,&quot;form_id&quot;:&quot;5069&quot;,&quot;css_classes&quot;:&quot;&quot;}],&quot;submit_text&quot;:&quot;Download now&quot;,&quot;success_handling_method&quot;:&quot;thank_you_page&quot;,&quot;redirect_url&quot;:&quot;&quot;,&quot;thank_you_message&quot;:&quot;&quot;,&quot;add_lead_linking_id&quot;:false,&quot;add_drift_campaign_id&quot;:false,&quot;drift_campaign_id&quot;:&quot;&quot;,&quot;thank_you_page_id&quot;:&quot;32311&quot;,&quot;thank_you_page_url&quot;:&quot;https:\/\/employmenthero.com\/uk\/thank-you\/downloadable\/?origin=employee-data-management&amp;origin_id=8Fl5eiFSnCLLMuxfj9M2BASvTQzC0wH3qz6ZkJdAoJl3ci6WveSRO3s66qoHHU5px6Hf3ZMRiJD0tOFbABDWJQ%3D%3D&quot;,&quot;progress_indicator_type&quot;:&quot;stepper&quot;,&quot;enable_revenue_hero&quot;:false,&quot;revenue_hero_router_id&quot;:&quot;4668&quot;,&quot;revenue_hero_thank_you_message&quot;:&quot;Thank you for booking!&quot;}\"><\/div>\n                                            <\/div>\n                <\/div>\n            <\/div>\n        <\/div>\n    <\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--20)\">\n<div class=\"wp-block-group is-content-justification-space-between is-layout-flex wp-container-core-group-is-layout-16 wp-block-group-is-layout-flex\" style=\"margin-bottom:var(--wp--preset--spacing--10)\">\n<h3 class=\"wp-block-heading\">Related Resources<\/h3>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-link-arrow is-style-link-arrow--3\"><a class=\"wp-block-button__link has-btn-brand-background-color has-background wp-element-button\" href=\"\/resources\/?topic%5B0%5D%5B0%5D=Product\">View all<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-query blog-3-col-query-loop is-layout-flow wp-block-query-is-layout-flow\"><ul class=\"columns-3 alignfull wp-block-post-template is-layout-grid wp-container-core-post-template-is-layout-2 wp-block-post-template-is-layout-grid\"><li class=\"wp-block-post post-52660 post type-post status-publish format-standard has-post-thumbnail hentry category-uncategorised resource-type-blog topic-business-basics\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-19 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/uk\/blog\/pay-transparency-smes\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/colleagues-collaborating-on-laptop-in-office-lounge.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"The UK&#8217;s pay transparency plans need to work for small businesses too\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/colleagues-collaborating-on-laptop-in-office-lounge.webp 1600w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/colleagues-collaborating-on-laptop-in-office-lounge-300x169.webp 300w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/colleagues-collaborating-on-laptop-in-office-lounge-1024x576.webp 1024w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/colleagues-collaborating-on-laptop-in-office-lounge-768x432.webp 768w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/colleagues-collaborating-on-laptop-in-office-lounge-1536x864.webp 1536w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/colleagues-collaborating-on-laptop-in-office-lounge-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-3 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-18 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-17 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2021\/07\/David_Holland.jpg\"><a href=\"https:\/\/employmenthero.com\/uk\/resources\/blog\/\" rel=\"tag\">Blogs<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/uk\/blog\/pay-transparency-smes\/\" target=\"_self\" >The UK&#8217;s pay transparency plans need to work for small businesses too<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-2\"><p class=\"wp-block-post-excerpt__excerpt\">The UK&#8217;s pay transparency plans could force salary disclosure in every job advert across England, Wales and Scotland. Learn what&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/uk\/blog\/pay-transparency-smes\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: The UK&#8217;s pay transparency plans need to work for small businesses too<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/uk\/blog\/pay-transparency-smes\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><li class=\"wp-block-post post-52535 post type-post status-publish format-standard has-post-thumbnail hentry category-uncategorized resource-type-blog\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-22 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/uk\/blog\/employer-of-record-pricing\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/unnamed-1.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"Employer of Record Pricing: How Much Does an EOR Cost in 2026?\u00a0\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/unnamed-1.webp 1600w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/unnamed-1-300x169.webp 300w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/unnamed-1-1024x576.webp 1024w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/unnamed-1-768x432.webp 768w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/unnamed-1-1536x864.webp 1536w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/unnamed-1-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-6 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-21 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-20 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2021\/07\/David_Holland.jpg\"><a href=\"https:\/\/employmenthero.com\/uk\/resources\/blog\/\" rel=\"tag\">Blogs<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/uk\/blog\/employer-of-record-pricing\/\" target=\"_self\" >Employer of Record Pricing: How Much Does an EOR Cost in 2026?\u00a0<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-5\"><p class=\"wp-block-post-excerpt__excerpt\">Wondering what an EOR actually costs in 2026? Break down Employer of Record pricing models, average fees and what to&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/uk\/blog\/employer-of-record-pricing\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: Employer of Record Pricing: How Much Does an EOR Cost in 2026?\u00a0<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/uk\/blog\/employer-of-record-pricing\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><li class=\"wp-block-post post-52494 post type-post status-publish format-standard has-post-thumbnail hentry category-uncategorized resource-type-blog\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-25 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/uk\/blog\/employer-of-record-pros-and-cons\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"2560\" height=\"1707\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/vecteezy_asian-small-business-owner-working-at-home-office-business_8570938-scaled.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"The Pros and Cons of Using an Employer of Record (EOR)\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/vecteezy_asian-small-business-owner-working-at-home-office-business_8570938-scaled.webp 2560w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/vecteezy_asian-small-business-owner-working-at-home-office-business_8570938-300x200.webp 300w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/vecteezy_asian-small-business-owner-working-at-home-office-business_8570938-1024x683.webp 1024w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/vecteezy_asian-small-business-owner-working-at-home-office-business_8570938-768x512.webp 768w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/vecteezy_asian-small-business-owner-working-at-home-office-business_8570938-1536x1024.webp 1536w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/vecteezy_asian-small-business-owner-working-at-home-office-business_8570938-2048x1365.webp 2048w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/vecteezy_asian-small-business-owner-working-at-home-office-business_8570938-440x293.webp 440w\" sizes=\"auto, (max-width: 2560px) 100vw, 2560px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-9 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-24 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-23 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2021\/07\/David_Holland.jpg\"><a href=\"https:\/\/employmenthero.com\/uk\/resources\/blog\/\" rel=\"tag\">Blogs<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/uk\/blog\/employer-of-record-pros-and-cons\/\" target=\"_self\" >The Pros and Cons of Using an Employer of Record (EOR)<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-8\"><p class=\"wp-block-post-excerpt__excerpt\">Weighing up an EOR? Explore the key pros and cons of Employer of Record services, and find out if it&#8217;s&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/uk\/blog\/employer-of-record-pros-and-cons\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: The Pros and Cons of Using an Employer of Record (EOR)<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/uk\/blog\/employer-of-record-pros-and-cons\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><\/ul><\/div>\n<\/div>\n<\/div>\n\n\n\n<style>\n.eh_marketo_form .mktoCheckboxList label {\n    line-height: 0.95rem !important;\n}\n.top-sticky-form .eh_marketo_form-container .eh_marketo_form_step_0 .mktoFieldDescriptor.mktoFormCol {\n    height: 4.5rem;\n}\n.top-sticky-form .eh_marketo_form-container .eh_marketo_form_step_0 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