{"id":39778,"date":"2025-08-04T00:39:42","date_gmt":"2025-08-04T00:39:42","guid":{"rendered":"https:\/\/employmenthero.com\/uk\/?p=39778"},"modified":"2025-10-13T06:09:46","modified_gmt":"2025-10-13T06:09:46","slug":"best-ai-productivity-tools","status":"publish","type":"post","link":"https:\/\/employmenthero.com\/uk\/blog\/best-ai-productivity-tools\/","title":{"rendered":"The 7 Best AI Productivity Tools to Boost Workplace Performance"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull blog-template-header has-neutral-100-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-bottom:var(--wp--preset--spacing--16)\">\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\"><div style=\"--bb--crumb-gap:.4em;\" class=\"blog-template-breadcrumb wp-block-employmentherocom2025-breadcrumb-block\"><nav role=\"navigation\" aria-label=\"Breadcrumbs\" 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8.36398864,11.4636626 L9.59594229,9.94923914 C10.0136795,9.43578101 9.94709821,8.67146367 9.44693666,8.24224316 C8.94677511,7.81302264 8.20254916,7.8816073 7.78481199,8.39527139\" id=\"Fill-4\" fill=\"#000000\" mask=\"url(#mask-4)\"><\/path> <\/g> <\/g> <\/g> <\/g> <\/svg> \n    <\/span>\n            <span class=\"eh-social-sharing-button__copied_text\">\n            URL copied for sharing!        <\/span>\n    <\/div><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-content-justification-left is-layout-constrained wp-container-core-group-is-layout-5 wp-block-group-is-layout-constrained\"><h1 class=\"blog-template-title wp-block-post-title\">The 7 Best AI Productivity Tools to Boost Workplace Performance<\/h1><\/div>\n\n\n\n<p class=\"blog-template-sub-title\" style=\"padding-top:var(--wp--preset--spacing--9);padding-bottom:var(--wp--preset--spacing--9);line-height:1.5\">In today&#8217;s fast-paced world, businesses are constantly seeking new ways to boost productivity and stay ahead. For UK Small-to-Medium Enterprises (SMEs), leveraging technology isn&#8217;t just an option, it&#8217;s a necessity.<\/p>\n\n\n\n<div class=\"wp-block-group is-layout-flex wp-container-core-group-is-layout-7 wp-block-group-is-layout-flex\">\n<div class=\"wp-block-group blog-template-meta-row is-layout-flex wp-container-core-group-is-layout-6 wp-block-group-is-layout-flex\">\n<p class=\"has-text-align-center has-sm-font-size\" style=\"border-left-color:var(--wp--preset--color--neutral-700);border-left-width:1px;padding-left:var(--wp--preset--spacing--2)\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2025-08-04T00:39:42+00:00\">Aug 4, 2025<\/time><\/div>\n\n\n<p style=\"border-top-width:0px;border-top-style:none;border-right-width:0px;border-right-style:none;border-bottom-width:0px;border-bottom-style:none;border-left-width:1px; padding-left:var(--wp--preset--spacing--2);\" class=\"wp-block-employmentherocom2025-custom-post-date has-sm-font-size\">\n    <span>Last Updated<\/span>&nbsp;<time datetime=\"2025-10-13T06:09:46+00:00\">Oct 13, 2025<\/time>\n<\/p>\n\n\n<p class=\"has-sm-font-size\" style=\"border-left-color:var(--wp--preset--color--neutral-700);border-left-width:1px;padding-left:var(--wp--preset--spacing--2)\"><\/p><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull blog-image-container has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<figure class=\"wp-block-image aligncenter size-full is-resized blog-template-image\"><img decoding=\"async\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2025\/08\/Blog-Header-Image_AI-productivity.webp\" alt=\"Blog Header Image AI\" class=\"wp-image-39860\" style=\"object-fit:contain;width:864px;height:561px\"\/><\/figure>\n<\/div>\n\n\n\n<div style=\"height:66px\" aria-hidden=\"true\" class=\"wp-block-spacer\"><\/div>\n\n\n\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:30%\">\n<div class=\"wp-block-group sticky-side-panel is-vertical is-content-justification-stretch is-layout-flex wp-container-core-group-is-layout-11 wp-block-group-is-layout-flex wp-container-2 is-position-sticky\">\n<p class=\"has-lg-font-size\" style=\"border-bottom-color:var(--wp--preset--color--neutral-200);border-bottom-width:0.1rem;padding-top:var(--wp--preset--spacing--4);padding-bottom:var(--wp--preset--spacing--4)\"><strong>Contents<\/strong><\/p>\n\n\n\n<div class=\"content-single-table-content\"><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:70%\">\n<div id=\"content-wrapper\" class=\"wp-block-group content-wrapper has-global-padding is-layout-constrained wp-container-core-group-is-layout-12 wp-block-group-is-layout-constrained\" style=\"padding-bottom:var(--wp--preset--spacing--4)\">\n<p class=\"has-paragraph-2-m-font-size\">In today&#8217;s fast-paced world, businesses are constantly seeking new ways to boost productivity and stay ahead. For UK Small-to-Medium Enterprises (SMEs), leveraging technology isn&#8217;t just an option, it&#8217;s a necessity.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Enter Artificial Intelligence (AI), not as a replacement for human ingenuity, but as a powerful sidekick, ready to take the mundane off your plate and make you the hero of your business. Our recent <a href=\"https:\/\/employmenthero.com\/uk\/resources\/business-productivity-report\/\">Work that Works report<\/a> found that productivity and AI were on the minds of SME businesses:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-paragraph-2-m-font-size\"><strong>Technology has led to gains:<\/strong> Among businesses that report increased productivity, the<strong> no. 1 reason<\/strong> is tech advancements<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\"><strong>AI a priority for productivity:<\/strong> Usage of AI tools the <strong>no.1 priority<\/strong> for the next 12 months among business leaders to improve productivity<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\"><strong>Increased spend on AI\/machine learning:<\/strong> <strong>6 in 10 businesses<\/strong> are spending more than the past on AI\/machine learning<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">And yet the same report found that 1 in 2 leaders rate their organisation as poor or average for technical know-how. And just over half of businesses have implemented AI to at least a moderate integration.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">So what\u2019s holding up SME adoption of AI? We\u2019ve put together this handy article to help navigate the why and how of AI adoption for key tools that will help make your business more productive.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How does AI boost productivity?<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">AI productivity tools are transforming how we work. They&#8217;re designed to automate repetitive tasks, provide insightful data and streamline workflows, allowing you and your team to focus on what truly matters: growing your business and innovating. Here are three key scenarios where you could see AI take a bigger role in your business.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Supercharging your spreadsheets and data analysis&nbsp;<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Have you ever spent ages googling how to calculate something from your data? Or had to go line by line to identify patterns or trends in your data? Well you can say goodbye to that life and throw away the tatty old \u201cExcel cheatsheet\u201d you have printed on your desk. Most Large Language Model (LLM) tools can be used to ingest a spreadsheet or data to ask for guidance on formula building or analysis of trends. What may have cost you hours in the past, can be looked at in minutes. Test prompts like this:&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><strong>&#8220;Calculate the average sales per region and identify which region had the highest total sales last quarter.&#8221;<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-paragraph-2-m-font-size\">This prompt requires both calculation (average and total sales) and identification of a pattern\/extreme value (highest total sales). It implies the spreadsheet contains sales data, likely broken down by region and quarter.<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><strong>&#8220;Identify any trends in customer churn over the past year, and calculate the month-over-month percentage change in active users.&#8221;<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-paragraph-2-m-font-size\">This prompt focuses heavily on identifying data patterns (trends in churn) and also requires calculation (month-over-month percentage change). It suggests the spreadsheet would contain data on customer activity and churn rates over time.<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Review your writing and make recommendations&nbsp;<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">If you\u2019ve ever received feedback about your written communications with your team or colleagues, you\u2019ll know the anxiety that pops up right before you hit send. Whether you\u2019ve been told you\u2019re too brash or too soft, there will be that split second of questioning\u2026.\u201dDoes this sound ok?\u201d Imagine if you had a tone consultant who could give you feedback immediately AND keep it to themselves.<br><br>That\u2019s where smart prompting comes in. Smart prompting means giving your AI clear, specific context so it can give you the most relevant and helpful feedback.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Instead of simply asking, \u201cIs this email okay?\u201d, focus your prompt on the goal or emotion you want to convey, like&nbsp; clarity, empathy, authority or urgency. The more intentional your prompt, the more precise the AI\u2019s support will be. Try prompts like this:<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><strong>&#8220;Review this email I&#8217;m sending regarding upcoming mandatory training. Does the tone convey the importance and value of the training, or does it sound like just another compliance requirement?&#8221;<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-paragraph-2-m-font-size\"><strong>Why it&#8217;s good:<\/strong> This prompt focuses on communicating importance and value. It addresses the common challenge of making mandatory communications engaging rather than tedious.<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><strong>&#8220;I&#8217;ve written an email responding to an employee&#8217;s complaint. Is the tone appropriately professional and responsive, or could it be perceived as dismissive or defensive?&#8221;<\/strong><\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-paragraph-2-m-font-size\"><strong>Why it&#8217;s good:<\/strong> This prompt is crucial for managing employee relations. It targets professionalism and responsiveness while explicitly warning against common negative perceptions like dismissiveness or defensiveness<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Best AI productivity tools to try in&nbsp;<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">AI tools are essential for powering SME productivity tools but it can be overwhelming to pick the right one. To save you time on trial and error of AI productivity tools, we\u2019ve done the hard work for you and consolidated our top recommendations.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Ready to shake things up and redefine what\u2019s possible? Let&#8217;s dive into seven game-changing AI tools that can help your workplace thrive.&nbsp;&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">AI productivity tools: The basics&nbsp;<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">1. OpenAI\u2019s ChatGPT&nbsp;<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">The classic and the original that set the AI world on fire. Open <a href=\"https:\/\/chatgpt.com\/\" target=\"_blank\" rel=\"noreferrer noopener\">AI\u2019s ChatGPT<\/a> tool is one of the most widely used tools and can be accessed via a free version. The free version provides access to AI capabilities including different models, web browsing, data analysis and more.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">With ChatGPT, free tier users can:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-paragraph-2-m-font-size\">Search the web to leverage up-to-date information&nbsp;<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Analyse and extract insights from data&nbsp;<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Upload images or files to aid any prompting&nbsp;<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Discover and use public custom GPTs&nbsp;<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Create images<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A small watch out though: Free platforms may have daily limits and\/or the data you input may feel the public model. So if you\u2019re looking to use any confidential information within the platform, it\u2019s always best to opt for a paid workspace where your information isn\u2019t used any further.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Google\u2019s Gemini<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Google\u2019s answer to ChatGPT, <a href=\"https:\/\/gemini.google.com\/app\" target=\"_blank\" rel=\"noreferrer noopener\">Gemini<\/a> (formerly Bard), is quickly becoming a key player in the AI productivity space. It\u2019s integrated tightly with the Google ecosystem, which makes it an easy pick if you\u2019re already using Google Workspace. Gemini is free to access, with a pro tier available if you want to tap into the more powerful Gemini 1.5 model. It also has multiple entry points, like Google Search, Gmail, Docs, and a dedicated app, making it easy to access wherever you&#8217;re working.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">With Gemini, you can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-paragraph-2-m-font-size\">Write, summarise or brainstorm content directly in Docs<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Analyse and visualise data in Sheets<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Pull in up-to-date info from Search<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Generate images<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Use it via mobile, browser or directly in Google apps<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Create your own \u201cGem\u201d that retains writing guides<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Just a heads-up, while the integration is super handy, the experience can feel a little different depending on where you&#8217;re using it: Such as the app, the sidebar, or the web tool. It\u2019s worth testing out a few options to see what works best for your workflow.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">3. Microsoft\u2019s CoPilot&nbsp;<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Copilot is Microsoft\u2019s AI tool that lives within tools like Word, Excel, Outlook, and Teams. Basically, anywhere you\u2019d usually work in Microsoft 365. It\u2019s built on GPT-4 tech and is designed to supercharge the tools you already use every day, saving you time in the process.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">With Copilot, you can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-paragraph-2-m-font-size\">Summarise meetings and emails in Teams and Outlook<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Generate or edit documents in Word<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Create and analyse data sets in Excel<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Draft responses or content based on your writing style<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Ask questions and get contextual answers inside your docs<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">The catch? It\u2019s only available via paid Microsoft 365 business plans, so it\u2019s not something you can just try casually. But if your business is already on M365, it\u2019s definitely worth exploring.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">AI and productivity growth tools: Project and workload management<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">4. Asana&nbsp;<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Asana has quietly introduced AI into its project management platform, and it\u2019s pretty helpful. It now suggests ways to structure your work, helps flag delays, and can even summarise project progress so you don\u2019t have to dig through task lists manually.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Asana\u2019s AI lets you:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-paragraph-2-m-font-size\">Auto-build timelines and project plans<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Spot risks early based on task trends<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Search across projects in plain language<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Summarise updates instead of writing them from scratch<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">If time management or admin overload is your biggest gripe, this one\u2019s a solid addition to your daily toolkit.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">5. Clockwise&nbsp;<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Clockwise is one of those tools that just runs in the background, quietly cleaning up your calendar mess. It uses AI to move meetings around (within your preferences) to give you more uninterrupted focus time. It\u2019s great for anyone who\u2019s back-to-back and wondering when to get any actual work done.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">With Clockwise, you can:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-paragraph-2-m-font-size\">Automatically find better meeting times<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Block out time for deep work<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Sync with your calendar and Slack<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Set working hours, lunch breaks, or \u201cno meeting\u201d windows<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Get a sense of how much of your week is actually productive<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">If your team feels like their calendar is running their life, then it might be time to start considering time tracking AI. Just keep in mind, while it can be great for reclaiming focus time, it can also open the door to micromanaging if not used thoughtfully, which usually ends up hurting productivity more than helping it.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">6. Jira\/Confluence&nbsp;<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Jira and Confluence have added a layer of AI to help reduce some of the manual work that comes with tracking issues and writing documentation. It\u2019s subtle, but handy, like summarising a long Confluence page or helping draft a Jira ticket so you\u2019re not starting from a blank screen.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Jira\/Confluence AI lets you:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-paragraph-2-m-font-size\">Summarise tickets or pages in a few clicks<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Get writing help for documenting tasks or processes<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Search using natural language<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Surface related content or work items<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Spot potential blockers before sprint planning<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">It\u2019s the kind of thing you don\u2019t realise you\u2019ll use, until you\u2019re using it all the time.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">AI productivity tools: Employment&nbsp;<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">7. 91±¬ΑΟ<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Oops, how did we get in here? Well, it would be a bit odd not to mention our own platform, especially since we\u2019ve been leaning into AI pretty hard. With tools like SmartMatch and AI policy generation already live, and more on the way.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">The Employment Operating System pulls together a bunch of tools that usually live in different places, hiring, onboarding, payroll, compliance, and makes them work better together.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Some features include:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li class=\"has-paragraph-2-m-font-size\">AI-powered policy and document generation.<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Automated onboarding workflows.<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Integrated HR, payroll and compliance management.<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Workforce insights and reporting dashboards.<\/li>\n\n\n\n<li class=\"has-paragraph-2-m-font-size\">Employee self-service with AI-guided processes.<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">We won\u2019t oversell it, we just think it makes the messy parts of employment a bit less messy. <a href=\"https:\/\/employmenthero.com\/uk\/request-a-demo\/\">Talk to one of our business specialists for a demo.<\/a><\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How to choose the right AI tools for your team<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">AI and productivity growth isn\u2019t just about following trends; it\u2019s about finding solutions that fit your businesses\u2019 unique needs. Here are our top tips for choosing the right platform.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Business size and type<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">The first thing you should consider is the size and type of business you operate, as this can often impact the type of platform you choose.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">While small businesses may benefit from lightweight, user-friendly software that automates admin tasks without heavy implementation, larger companies might prioritise advanced analytics and workflows across multiple teams. Consider your business&#8217;s growth stage, compliance requirements as well as the volume of repetitive tasks AI could automate.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Keep in mind your future growth plans when looking at AI productivity tools and try to choose one that will continue to work as you scale.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Confidentiality and AI usage guardrails<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">It\u2019s essential to outline how your team should and shouldn\u2019t use AI. Whether there are restrictions on any confidential information being uploaded or whether you need to stipulate that customer data cannot be shared.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Having agreed guardrails on what can be shared and what can\u2019t, as well as training sessions to onboard the team to ways of working and confidentiality flags should be part of your first steps.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">And don\u2019t forget, if you don\u2019t want anything shared in your AI models to feed public models then you\u2019re best off looking into paid subscriptions.&nbsp;<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Integration<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Any AI platforms you introduce should fit seamlessly into your current technology and ways of working. So look for solutions that <a href=\"https:\/\/employmenthero.com\/uk\/solutions\/ai-enhanced-hr\/\">integrate with your HRIS,<\/a> payroll systems, collaborations (such as Slack or Teams) and document management systems.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Ensuring all your software speaks to each other will prevent you from having fragmented workflows and will maximise efficiency.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Your AI tools should fit seamlessly into your current tech stack. Look for solutions that integrate with your HRIS, payroll systems, collaboration platforms (like Slack or Teams) and document management systems to avoid fragmented workflows and maximise efficiency.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">Budget vs ROI<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">It\u2019s important to remember that AI productivity tools are an investment, but the last thing you want is to spend money that gives you no return on investment. Weigh the upfront or subscription costs against the potential time savings, reduction in manual errors and increased productivity. For example, if an <a href=\"https:\/\/employmenthero.com\/uk\/blog\/artificial-intelligence-in-hr\/\">AI tool saves your HR<\/a> team 10 hours per week, it may quickly pay for itself in reclaimed time and improved employee experience.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">With so many options on the market, it\u2019s not always going to be easy to decide which platforms to introduce in your business. But by evaluating these factors, business leaders and HR professionals can select platforms that align with their growth goals, current tech stack and challenges. This ensures that tools are not simply adopted, but that they actively drive value.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">The impact of generative AI on employment and productivity<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">It\u2019s clear that artificial intelligence is reshaping how work gets done, driving both opportunities and change across businesses. AI is increasingly transforming tasks within roles, automating repetitive admin while enhancing human creativity and decision-making.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">For business owners, leaders and HR professionals, this means employees can spend less time on manual processes and more on high-value work that requires strategic thinking and problem-solving.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">However, the shift also requires proactive workforce planning. HR teams will need to invest in upskilling and change management to ensure employees can effectively use AI tools while adapting to evolving role expectations. By embracing generative AI as a productivity partner rather than a threat, organisations can build more resilient, agile teams ready for the future of work.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Build a smarter, faster workplace with AI<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">The future of work isn\u2019t coming, it\u2019s already here. As we&#8217;ve explored, the right AI productivity tools can dramatically enhance the way teams communicate, automate, and make decisions. Whether you&#8217;re a business leader looking to optimise workflows or an HR professional aiming to reduce admin and improve employee experience, taking advantage of technology can drastically improve productivity.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">From platforms like 91±¬ΑΟ that streamline HR and payroll, to solutions like Gemini, Asana and Clockwise that remove friction from daily tasks, AI can help you unlock efficiency, clarity, and focus across your workforce. Even experimenting with one or two tools can yield noticeable gains in speed and engagement.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Ready to empower your people with smarter, AI-powered workflows?<strong> <\/strong>Explore how 91±¬ΑΟ\u2019s AI-powered platform can help you work more efficiently and strategically.&nbsp;Talk to one of our business specialists today and <a href=\"https:\/\/employmenthero.com\/uk\/request-a-demo\/\">book a demo<\/a>.<\/p>\n\n\n\n<style>\r\n.content-wrapper p, .content-wrapper a, .content-wrapper li {font-size:1.125rem!important;}\r\n.content-wrapper li > ul li {padding-bottom:0.75rem!important;}\r\n.content-wrapper li:last-child > ul li {padding-bottom:0!important;}\r\n<\/style>\n<\/div>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-nowrap is-layout-flex wp-container-core-buttons-is-layout-2 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"https:\/\/employmenthero.com\/uk\/request-a-demo\/\">Learn more<\/a><\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>In today&#8217;s fast-paced world, businesses are constantly seeking new ways to boost productivity and stay ahead. For UK Small-to-Medium Enterprises (SMEs), leveraging technology isn&#8217;t just an option, it&#8217;s a necessity. Published Contents In today&#8217;s fast-paced world, businesses are constantly seeking new ways to boost productivity and stay ahead. For UK Small-to-Medium Enterprises (SMEs), leveraging technology [&hellip;]<\/p>\n","protected":false},"author":10,"featured_media":39860,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"inline_featured_image":false,"_lite_auth_enabled":false,"_lite_auth_trigger_method":"scroll","_lite_auth_scroll_percent":25,"_lite_auth_click_element_query":"","exclude_from_algolia":false,"reading_time":"10 min read","display_reading_time":false,"download_content_type":"","download_file":"","download_url":"","download_cta_label":"","footnotes":""},"categories":[1],"tags":[],"resource-type":[157],"topic":[],"industry":[],"audience":[],"business-size":[],"product-tag":[],"funnel-stage":[],"region":[],"pain-point":[],"persona":[],"post_features":[],"class_list":["post-39778","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-uncategorized","resource-type-blog"],"_links":{"self":[{"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/posts\/39778","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/users\/10"}],"replies":[{"embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/comments?post=39778"}],"version-history":[{"count":11,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/posts\/39778\/revisions"}],"predecessor-version":[{"id":43788,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/posts\/39778\/revisions\/43788"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/media\/39860"}],"wp:attachment":[{"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/media?parent=39778"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/categories?post=39778"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/tags?post=39778"},{"taxonomy":"resource-type","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/resource-type?post=39778"},{"taxonomy":"topic","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/topic?post=39778"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/industry?post=39778"},{"taxonomy":"audience","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/audience?post=39778"},{"taxonomy":"business-size","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/business-size?post=39778"},{"taxonomy":"product-tag","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/product-tag?post=39778"},{"taxonomy":"funnel-stage","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/funnel-stage?post=39778"},{"taxonomy":"region","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/region?post=39778"},{"taxonomy":"pain-point","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/pain-point?post=39778"},{"taxonomy":"persona","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/persona?post=39778"},{"taxonomy":"post_features","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/post_features?post=39778"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}