{"id":46929,"date":"2026-01-16T10:07:51","date_gmt":"2026-01-16T10:07:51","guid":{"rendered":"https:\/\/employmenthero.com\/uk\/?post_type=resources&#038;p=46929"},"modified":"2026-01-19T07:11:26","modified_gmt":"2026-01-19T07:11:26","slug":"ai-policy-template","status":"publish","type":"resources","link":"https:\/\/employmenthero.com\/uk\/resources\/ai-policy-template\/","title":{"rendered":"AI Policy Template"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull resource-sticky-downloadable-template has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull blog-template-header has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\"><div style=\"--bb--crumb-gap:.4em;\" class=\"blog-template-breadcrumb 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class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2024\/02\/Blog.png\"><a href=\"https:\/\/employmenthero.com\/uk\/resources\/templates\/\" rel=\"tag\">Templates<\/a><\/div>\n\n<div style=\"padding-top:var(--wp--preset--spacing--0-5);padding-bottom:var(--wp--preset--spacing--0-5)\" class=\"taxonomy-topic eh-topics-separate wp-block-post-terms\"><a href=\"https:\/\/employmenthero.com\/uk\/blog\/topic\/compliance-legal\/\" rel=\"tag\">Compliance &amp; Legal<\/a><\/div><\/div>\n\n\n\n<div class=\"wp-block-group social-icons-mobile is-vertical is-layout-flex wp-container-core-group-is-layout-3 wp-block-group-is-layout-flex\">\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-2 wp-block-group-is-layout-flex\" 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C2.56821124,12.921447 3.80678291,13.3317192 5.05377751,13.2188532 C5.20097822,13.2064956 5.34697566,13.1875473 5.49176982,13.1613904 C6.61362375,12.9593437 7.63039162,12.3585585 8.36398864,11.4636626 L9.59594229,9.94923914 C10.0136795,9.43578101 9.94709821,8.67146367 9.44693666,8.24224316 C8.94677511,7.81302264 8.20254916,7.8816073 7.78481199,8.39527139\" fill=\"currentColor\"\/><\/svg> \n    <\/span>\n            <span class=\"eh-social-sharing-button__copied_text\">\n            URL copied for sharing!        <\/span>\n    <\/div><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group post-title-mobile has-global-padding is-layout-constrained wp-container-core-group-is-layout-6 wp-block-group-is-layout-constrained\"><h2 class=\"blog-template-title wp-block-post-title\">AI Policy Template<\/h2>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-5 wp-block-group-is-layout-flex\">\n<p class=\"has-sm-font-size\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2026-01-16T10:07:51+00:00\">16 Jan 2026<\/time><\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns content-flex is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:55%\">\n<div class=\"wp-block-group sticky-downloadable-title has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-11 wp-block-group-is-layout-constrained\" style=\"padding-bottom:var(--wp--preset--spacing--24)\"><h1 class=\"blog-template-title wp-block-post-title\">AI Policy Template<\/h1>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-10 wp-block-group-is-layout-flex\">\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-9 wp-block-group-is-layout-flex\">\n<p class=\"wp-block-employmentherocom2025-custom-post-date has-sm-font-size\">\n    <span>Last Updated<\/span>&nbsp;<time datetime=\"2026-01-19T07:11:26+00:00\">Jan 19, 2026<\/time>\n<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div id=\"content-wrapper\" class=\"wp-block-group content-wrapper has-global-padding is-layout-constrained wp-container-core-group-is-layout-12 wp-block-group-is-layout-constrained\">\n<p class=\"has-paragraph-2-m-font-size\">Artificial Intelligence (AI) isn&#8217;t just coming; it&#8217;s here. From automating tasks to sparking new ideas, AI is rapidly changing the way we work. So for business owners and HR professionals, it represents a huge opportunity. But with great power comes great responsibility\u2026 okay maybe it isn\u2019t that extreme, but it does come with the need for clear ground rules.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Letting your team loose on powerful tools without an AI policy template is like giving them company cars with no driving lessons. It\u2019s a recipe for disaster.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">You need a framework that empowers your team to innovate while protecting your business from the risks. This guide will help you build just that. We&#8217;ll break down why an AI policy is non-negotiable, what it must include, and how you can create one that fosters responsible, productive and safe use of AI.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Plus, you can download our free, customisable AI policy template to get started straight away.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Understanding an AI policy template<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Think of the AI policy template as a launchpad for creating a robust framework. It provides a solid structure, ensuring you cover all the essential bases from the get-go. Instead of starting from a blank page, you get a pre-built foundation that covers critical areas like data security, ethical guidelines and user responsibilities. This helps you to quickly tailor a policy that fits your business like a glove, saving you time and ensuring you don&#8217;t miss anything important.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-1 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"#form\"><strong><strong>Download the template.<\/strong><\/strong><\/a><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">The role of AI tools in modern businesses<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Artificial Intelligence is more than just the latest tech buzzword; it\u2019s a genuine competitive advantage waiting to be unlocked. When used correctly, these smart tools can revolutionise your operations.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Artificial Intelligence tools can automate repetitive admin, freeing up your team to focus on high-value work, analyse data to uncover insights that drive better business decisions and help to spark creativity (which is great for your marketing team). But it\u2019s important to remember that embracing it isn\u2019t about replacing people. It&#8217;s about augmenting their abilities, driving efficiency and transforming the way you work for the better.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Developing a comprehensive AI policy template<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Creating a clear set of rules for your team is crucial for success. But an AI policy template isn&#8217;t about restricting innovation; it&#8217;s about enabling it safely. It should clearly outline what&#8217;s acceptable and what&#8217;s not, so everyone understands how to use Artificial Intelligence tools productively and securely.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">This guidance helps prevent data breaches, protect your intellectual property and ensure the outputs align with your company\u2019s quality standards and values.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Key considerations for AI policy template development<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Before you put pen to paper, you need to ask some big questions. A strong policy is built on a clear understanding of the risks and rewards. Key areas you must consider include:<\/p>\n\n\n\n<ul class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li style=\"padding-top:var(--wp--preset--spacing--0-5);padding-bottom:var(--wp--preset--spacing--0-5)\"><strong>Data security:<\/strong> How will you prevent confidential company or customer data from being entered into public AI models?<\/li>\n\n\n\n<li style=\"padding-top:var(--wp--preset--spacing--0-5);padding-bottom:var(--wp--preset--spacing--0-5)\"><strong>Ethical use:<\/strong> What are your standards for transparency and fairness? How will you prevent AI from being used to create misleading content or perpetuate bias?<\/li>\n\n\n\n<li style=\"padding-top:var(--wp--preset--spacing--0-5);padding-bottom:var(--wp--preset--spacing--0-5)\"><strong>Legal compliance:<\/strong> How will you navigate issues like data protection (GDPR) and intellectual property rights for AI-generated content?<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Getting these things right ensures your policy is robust and ready for the real world. For complex situations, seeking expert guidance through <a href=\"https:\/\/employmenthero.com\/uk\/services\/hr-advisory\/\">HR advisory<\/a> services can provide clarity and confidence.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Effective AI training<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">The success of your AI policy hinges on one thing: whether your team actually understands and follows it. So putting training in place is essential.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A single, lengthy training session can often lead to information overload and low retention. This is something we want to avoid. To ensure high adoption and compliance, your training should follow a bite-sized, continuous approach.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Instead, break your training in short, digestible modules that focus on specific, high-priority areas, such as the &#8220;do&#8217;s and don&#8217;ts&#8221; table or the guidelines on data security. This method ensures that employees can easily absorb and immediately apply the critical rules of your AI framework without feeling overwhelmed. On top of this, regular, short refresher modules are crucial for keeping your team up-to-date as AI tools and your policies evolve.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Guidelines for responsible AI usage<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">To build a culture of trust, you need to set clear expectations for your team from day one. Your AI&nbsp; policy template should include practical do&#8217;s and don&#8217;ts that are easy for everyone to understand and follow.<\/p>\n\n\n\n<figure class=\"wp-block-table custom-table has-paragraph-2-m-font-size\"><table class=\"has-fixed-layout\"><tbody><tr><td><strong>Examples of do\u2019s<\/strong><\/td><td><strong>Examples of dont\u2019s<\/strong><\/td><\/tr><tr><td><strong>Do<\/strong> use AI to assist with research, brainstorming, and drafting documents.<\/td><td><strong>Don&#8217;t<\/strong> input any personal, confidential, or client data into public AI tools.<\/td><\/tr><tr><td><strong>Do<\/strong> fact-check all AI-generated information for accuracy.<\/td><td><strong>Don&#8217;t<\/strong> present AI-generated content as your own original work without review.<\/td><\/tr><tr><td><strong>Do<\/strong> disclose when AI has been used to significantly assist in creating content.<\/td><td><strong>Don&#8217;t<\/strong> use AI to create content that is discriminatory, harassing, or illegal.<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\">Integrating artificial intelligence into existing policies<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Your AI policy template&nbsp; shouldn&#8217;t live on an island. To ensure consistency, it must be integrated with your existing company policies. Think about how Artificial Intelligence impacts other areas of the business and update your documentation accordingly.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">For example, your &#8216;Acceptable Use Policy&#8217; for IT should now include rules about approved AI tools. Your &#8216;Data Protection Policy&#8217; must be updated to reference the handling of data in the context of AI. This creates a seamless and consistent governance framework across the entire business.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Ensuring human oversight in AI applications<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">This is non-negotiable. Artificial Intelligence is a powerful assistant, but it&#8217;s not the boss. You must maintain human oversight in all AI applications, especially where the stakes are high. AI can make mistakes, reflect biases from its training data and lack the context that a human expert provides. So, having a person review and approve AI-generated work is essential to catch errors, reduce bias and make the final, informed decision. This is particularly critical in areas like recruitment, where an algorithm can\u2019t replace the human judgment needed in the <a href=\"https:\/\/employmenthero.com\/uk\/solutions\/onboarding-software\/\">onboarding software<\/a> and hiring process.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Managing generative AI responsibly<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Tools like ChatGPT have opened up a world of creative possibilities, but they also come with specific risks. These models learn from vast amounts of internet data, which means they can inadvertently reproduce copyrighted material or generate plausible-sounding misinformation. Your policy needs clear guidelines on how to use these tools to your advantage without compromising your data or integrity. This includes rules on verifying information and ensuring that any AI-generated content is edited to reflect your brand&#8217;s voice and accuracy standards.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Legal compliance in AI implementation<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Staying on the right side of the law is paramount. The legal landscape around Artificial Intelligence is still evolving, but key considerations already exist. You need to be aware of how intellectual property laws apply to AI-generated content and who owns what.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">On top of this, <a href=\"https:\/\/www.gov.uk\/data-protection\" target=\"_blank\" rel=\"noreferrer noopener\">GDPR<\/a> and data privacy regulations govern how you can use personal data with AI systems. Your policy should provide a clear overview of these legal guardrails to help your team navigate the regulatory landscape with confidence.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Safeguarding data privacy in AI systems<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Your business and customer data are among your most important and private assets. When your team uses external AI tools, that data can be exposed. Your policy must include practical, mandatory steps to keep this information secure. This could involve:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li style=\"padding-top:var(--wp--preset--spacing--0-5);padding-bottom:var(--wp--preset--spacing--0-5)\">Creating a list of approved AI tools that have been vetted for security.<\/li>\n\n\n\n<li style=\"padding-top:var(--wp--preset--spacing--0-5);padding-bottom:var(--wp--preset--spacing--0-5)\">Prohibiting the use of sensitive data in public models.&nbsp;<\/li>\n\n\n\n<li style=\"padding-top:var(--wp--preset--spacing--0-5);padding-bottom:var(--wp--preset--spacing--0-5)\">Training employees on how to anonymise data before using it for analysis.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Conducting AI risk assessments<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">You can&#8217;t protect against risks you haven&#8217;t identified. Before rolling out a new AI tool or application, you should conduct a simple risk assessment. This process involves identifying potential problems, evaluating their likelihood and potential impact and putting measures in place to mitigate them.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">For example: What is the risk of a new AI writing tool producing factually incorrect blog posts? The impact could be damage to your brand&#8217;s reputation. The mitigation is to ensure a human expert always reviews and edits the content.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Reporting and auditing AI usage<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A comprehensive AI policy template operates on the principle of &#8220;trust but verify.&#8221; Therefore, it\u2019s important to empower your team to use AI productively while maintaining a robust system of oversight to protect your business.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Your policy needs to establish a clear reporting framework. This includes:<\/p>\n\n\n\n<ul class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li style=\"padding-top:var(--wp--preset--spacing--0-5);padding-bottom:var(--wp--preset--spacing--0-5)\"><strong>Employee reporting: <\/strong>Requiring employees to report any potential policy breaches, unintended AI outputs, or new risks they identify.<\/li>\n\n\n\n<li style=\"padding-top:var(--wp--preset--spacing--0-5);padding-bottom:var(--wp--preset--spacing--0-5)\"><strong>Technical verification (auditing): <\/strong>Implementing technical controls, such as Data Loss Prevention (DLP) policies, to monitor and audit the movement of sensitive company or client data. DLP can be configured to detect and flag when confidential information is being copied or entered into unapproved, public-facing AI tools. This continuous monitoring ensures compliance, provides an audit trail for risk assessments and protects your intellectual property from accidental or intentional exposure.<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">Promoting the ethical use of AI<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Ultimately, how you use Artificial Intelligence is a reflection of your company&#8217;s values. Your AI policy template should be a statement of your commitment to using this technology for good. This means building a framework that champions fairness, accountability and transparency.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">It\u2019s about ensuring that your use of AI avoids creating or reinforcing bias, that you are transparent with customers and employees about how you use it, and that you hold yourselves accountable for the outcomes it produces.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Download the AI policy template<\/strong><\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">The age of Artificial Intelligence tools is here, 91±¬ΑΟ\u2019s <a href=\"https:\/\/employmenthero.com\/uk\/products\/hr-software\/\">HR software<\/a> is here to help you lead from the front. A clear, comprehensive AI policy template is your first and most important step to unlocking the power of artificial intelligence safely and effectively.<\/p>\n\n\n\n<div class=\"wp-block-buttons is-content-justification-center is-layout-flex wp-container-core-buttons-is-layout-2 wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button\"><a class=\"wp-block-button__link wp-element-button\" href=\"#form\"><strong><strong>Download the template.<\/strong><\/strong><\/a><\/div>\n<\/div>\n\n\n\n<style>\n.custom-table {\n  display: block;\n  overflow-x: auto;\n}\n\n.custom-table table tr:first-child th,\n.custom-table table tr:first-child td {\n  border: 1px solid #000 !important;\n  background-color: #7623d7 !important; \n color: #ffffff !important;\n  text-align: left;\n  padding: 10px;\n}\n\n<\/style>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column form-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-group has-global-padding 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C5.20097822,13.2064956 5.34697566,13.1875473 5.49176982,13.1613904 C6.61362375,12.9593437 7.63039162,12.3585585 8.36398864,11.4636626 L9.59594229,9.94923914 C10.0136795,9.43578101 9.94709821,8.67146367 9.44693666,8.24224316 C8.94677511,7.81302264 8.20254916,7.8816073 7.78481199,8.39527139\" fill=\"currentColor\"\/><\/svg> \n    <\/span>\n            <span class=\"eh-social-sharing-button__copied_text\">\n            URL copied for sharing!        <\/span>\n    <\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group alignfull eh-single-resource-whitepapers-layout has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div id=\"stop-el\" class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--20)\">\n<div class=\"wp-block-group is-content-justification-space-between is-layout-flex wp-container-core-group-is-layout-16 wp-block-group-is-layout-flex\" style=\"margin-bottom:var(--wp--preset--spacing--10)\">\n<h3 class=\"wp-block-heading\">Related Resources<\/h3>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-link-arrow is-style-link-arrow--2\"><a class=\"wp-block-button__link has-btn-brand-background-color has-background wp-element-button\" href=\"\/resources\/\">View all<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-query blog-3-col-query-loop is-layout-flow wp-block-query-is-layout-flow\"><ul class=\"columns-3 alignfull wp-block-post-template is-layout-grid wp-container-core-post-template-is-layout-1 wp-block-post-template-is-layout-grid\"><li class=\"wp-block-post post-52766 resources type-resources status-publish has-post-thumbnail hentry resource-type-guides-and-playbooks\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-19 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/uk\/resources\/onboarding\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1728\" height=\"1014\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/08\/Onboarding_Thumbnail.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"Employer Playbook: What is onboarding?\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/08\/Onboarding_Thumbnail.webp 1728w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/08\/Onboarding_Thumbnail-300x176.webp 300w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/08\/Onboarding_Thumbnail-1024x601.webp 1024w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/08\/Onboarding_Thumbnail-768x451.webp 768w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/08\/Onboarding_Thumbnail-1536x901.webp 1536w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/08\/Onboarding_Thumbnail-864x508.webp 864w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/08\/Onboarding_Thumbnail-440x258.webp 440w\" sizes=\"auto, (max-width: 1728px) 100vw, 1728px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-3 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-18 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-17 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2024\/02\/Blog.png\"><a href=\"https:\/\/employmenthero.com\/uk\/resources\/guides-and-playbooks\/\" rel=\"tag\">Guides and Playbooks<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/uk\/resources\/onboarding\/\" target=\"_self\" >Employer Playbook: What is onboarding?<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-2\"><p class=\"wp-block-post-excerpt__excerpt\">Real onboarding starts at offer acceptance, spans 90 days and is the #1 source of HR errors. Here&#8217;s how to&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/uk\/resources\/onboarding\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: Employer Playbook: What is onboarding?<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/uk\/resources\/onboarding\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><li class=\"wp-block-post post-51732 resources type-resources status-publish has-post-thumbnail hentry resource-type-guides-and-playbooks\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-22 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/uk\/resources\/employment-contracts-uk-2026\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/Guide-2-1.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"Employment Contracts UK: What Employers Are Legally Required to Include in 2026\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/Guide-2-1.webp 1600w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/Guide-2-1-300x169.webp 300w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/Guide-2-1-1024x576.webp 1024w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/Guide-2-1-768x432.webp 768w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/Guide-2-1-1536x864.webp 1536w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/Guide-2-1-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-6 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-21 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-20 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2024\/02\/Blog.png\"><a href=\"https:\/\/employmenthero.com\/uk\/resources\/guides-and-playbooks\/\" rel=\"tag\">Guides and Playbooks<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/uk\/resources\/employment-contracts-uk-2026\/\" target=\"_self\" >Employment Contracts UK: What Employers Are Legally Required to Include in 2026<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-5\"><p class=\"wp-block-post-excerpt__excerpt\">Employment contracts UK rules are changing under the Employment Rights Act. Find out what to include and update before 2026.&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/uk\/resources\/employment-contracts-uk-2026\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: Employment Contracts UK: What Employers Are Legally Required to Include in 2026<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/uk\/resources\/employment-contracts-uk-2026\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><li class=\"wp-block-post post-51681 resources type-resources status-publish has-post-thumbnail hentry resource-type-guides-and-playbooks\">\n\n<div class=\"wp-block-group has-border-color has-neutral-100-border-color has-white-background-color has-background is-vertical is-layout-flex wp-container-core-group-is-layout-25 wp-block-group-is-layout-flex\" style=\"border-width:1px;min-height:100%\"><figure style=\"aspect-ratio:16\/9;width:100%;height:100%; padding-bottom:0;padding-top:0;margin-bottom:0;\" class=\"wp-block-post-featured-image\"><a href=\"https:\/\/employmenthero.com\/uk\/resources\/switching-payroll-providers-uk\/\" target=\"_self\"  style=\"height:100%\"><img loading=\"lazy\" decoding=\"async\" width=\"1600\" height=\"900\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/Guide-3-1.webp\" class=\"attachment-post-thumbnail size-post-thumbnail wp-post-image\" alt=\"Switching Payroll Providers UK: A Step-by-Step Migration Guide\" style=\"width:100%;height:100%;object-fit:cover;\" srcset=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/Guide-3-1.webp 1600w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/Guide-3-1-300x169.webp 300w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/Guide-3-1-1024x576.webp 1024w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/Guide-3-1-768x432.webp 768w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/Guide-3-1-1536x864.webp 1536w, https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2026\/07\/Guide-3-1-440x248.webp 440w\" sizes=\"auto, (max-width: 1600px) 100vw, 1600px\" \/><\/a><\/figure>\n\n\n<div class=\"wp-block-group blog-3-col-details wp-container-content-9 is-vertical is-content-justification-left is-nowrap is-layout-flex wp-container-core-group-is-layout-24 wp-block-group-is-layout-flex\" style=\"margin-top:0;padding-top:var(--wp--preset--spacing--10);padding-right:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10);padding-left:var(--wp--preset--spacing--10)\">\n<div class=\"wp-block-group is-vertical is-layout-flex wp-container-core-group-is-layout-23 wp-block-group-is-layout-flex\"><div style=\"font-style:normal;font-weight:600\" class=\"taxonomy-resource-type eh-resource-type wp-block-post-terms\"><img decoding=\"async\" class=\"wp-block-post-terms-icon\" width=\"20\" height=\"20\" alt=\"icon-blog\" loading=\"lazy\" src=\"https:\/\/employmenthero.com\/uk\/wp-content\/uploads\/sites\/2\/2024\/02\/Blog.png\"><a href=\"https:\/\/employmenthero.com\/uk\/resources\/guides-and-playbooks\/\" rel=\"tag\">Guides and Playbooks<\/a><\/div>\n\n<h3 class=\"wp-block-post-title\"><a href=\"https:\/\/employmenthero.com\/uk\/resources\/switching-payroll-providers-uk\/\" target=\"_self\" >Switching Payroll Providers UK: A Step-by-Step Migration Guide<\/a><\/h3>\n\n<div class=\"wp-block-post-excerpt has-text-color has-contrast-2-color has-small-font-size wp-container-content-8\"><p class=\"wp-block-post-excerpt__excerpt\">Thinking about switching payroll providers? Learn when to switch, what to plan for, common migration mistakes, and what to look&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/uk\/resources\/switching-payroll-providers-uk\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: Switching Payroll Providers UK: A Step-by-Step Migration Guide<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/uk\/resources\/switching-payroll-providers-uk\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><\/ul><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Discover the essential components of an AI policy template to ensure effective governance. Download the template.<\/p>\n","protected":false},"featured_media":46931,"menu_order":0,"template":"","meta":{"inline_featured_image":false,"_visual_mode":"business","_lite_auth_enabled":false,"_lite_auth_trigger_method":"scroll","_lite_auth_scroll_percent":25,"_lite_auth_click_element_query":"","exclude_from_algolia":false,"reading_time":"6 min read","display_reading_time":false,"registration_open_datetime":"","registration_close_datetime":"","event_start_datetime":"","event_end_datetime":"","time_zone":"","location":"","link_video":"","wistia_video_id":"","video_type":"","file_video":"","download_content_type":"file","download_file":"46960","download_url":"","download_cta_label":"","homepage_thumbnail":0,"footnotes":""},"resource-type":[167],"topic":[282],"learn_topic":[],"industry":[],"search-tags":[],"audience":[],"business-size":[],"product-tag":[],"funnel-stage":[],"region":[],"pain-point":[],"persona":[],"post_features":[],"class_list":["post-46929","resources","type-resources","status-publish","has-post-thumbnail","hentry","resource-type-templates","topic-compliance-legal"],"_links":{"self":[{"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/resources\/46929","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/resources"}],"about":[{"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/types\/resources"}],"version-history":[{"count":2,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/resources\/46929\/revisions"}],"predecessor-version":[{"id":46956,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/resources\/46929\/revisions\/46956"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/media\/46931"}],"wp:attachment":[{"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/media?parent=46929"}],"wp:term":[{"taxonomy":"resource-type","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/resource-type?post=46929"},{"taxonomy":"topic","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/topic?post=46929"},{"taxonomy":"learn_topic","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/learn_topic?post=46929"},{"taxonomy":"industry","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/industry?post=46929"},{"taxonomy":"search-tags","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/search-tags?post=46929"},{"taxonomy":"audience","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/audience?post=46929"},{"taxonomy":"business-size","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/business-size?post=46929"},{"taxonomy":"product-tag","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/product-tag?post=46929"},{"taxonomy":"funnel-stage","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/funnel-stage?post=46929"},{"taxonomy":"region","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/region?post=46929"},{"taxonomy":"pain-point","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/pain-point?post=46929"},{"taxonomy":"persona","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/persona?post=46929"},{"taxonomy":"post_features","embeddable":true,"href":"https:\/\/employmenthero.com\/uk\/wp-json\/wp\/v2\/post_features?post=46929"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}