{"id":6687,"date":"2022-07-27T14:43:45","date_gmt":"2022-07-27T04:43:45","guid":{"rendered":"https:\/\/employmenthero.com\/uk\/resources\/successful-probation-letter-template\/"},"modified":"2025-12-23T01:43:07","modified_gmt":"2025-12-23T01:43:07","slug":"successful-probation-letter-template","status":"publish","type":"resources","link":"https:\/\/employmenthero.com\/uk\/resources\/successful-probation-letter-template\/","title":{"rendered":"Successful passed probation letter template"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull resource-sticky-downloadable-template has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull blog-template-header has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div class=\"wp-block-group alignfull has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\"><div 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9.55732ZM10.0002 15.0007C5.88605 15.0007 2.80271 11.299 1.84855 10.0007C3.12342 8.22835 4.79779 6.78123 6.73605 5.77648C6.15544 6.50283 5.83739 7.40411 5.83355 8.33398C5.83355 9.43905 6.27253 10.4989 7.05394 11.2803C7.83534 12.0617 8.89514 12.5007 10.0002 12.5007C11.1053 12.5007 12.1651 12.0617 12.9465 11.2803C13.7279 10.4989 14.1669 9.43905 14.1669 8.33398C14.1629 7.40674 13.8468 6.50785 13.2694 5.78232C15.2033 6.78886 16.8752 8.23337 18.1519 10.0007C17.201 11.3015 14.1277 15.0007 10.0002 15.0007Z\" fill=\"currentColor\"\/> <\/g> <defs> <clipPath id=\"clip0_5893_17419\"> <rect width=\"20\" height=\"20\" fill=\"white\"\/> <\/clipPath> <\/defs> <\/svg><\/span>Template<\/a><\/div>\n<\/div>\n\n\n<ul style=\"display: flex; gap: var(--wp--preset--spacing--2); padding-left: 0; flex-wrap: wrap;\"><li style=\"background-color: #e8e7e8;padding: var(--wp--preset--spacing--0-5) var(--wp--preset--spacing--3);border-radius: var(--wp--preset--spacing--8);margin: 0;display: inline-flex;align-self: 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sharing!        <\/span>\n    <\/div><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group post-title-mobile has-global-padding is-layout-constrained wp-container-core-group-is-layout-6 wp-block-group-is-layout-constrained\"><h2 class=\"blog-template-title wp-block-post-title\">Successful passed probation letter template<\/h2>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-5 wp-block-group-is-layout-flex\">\n<p class=\"has-sm-font-size\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2022-07-27T14:43:45+00:00\">27 Jul 2022<\/time><\/div><\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-columns content-flex is-layout-flex wp-container-core-columns-is-layout-1 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:55%\">\n<div class=\"wp-block-group sticky-downloadable-title has-light-violet-50-background-color has-background has-global-padding is-layout-constrained wp-container-core-group-is-layout-10 wp-block-group-is-layout-constrained\" style=\"padding-bottom:var(--wp--preset--spacing--24)\"><h1 class=\"blog-template-title wp-block-post-title\">Successful passed probation letter template<\/h1>\n\n\n<div class=\"wp-block-group is-nowrap is-layout-flex wp-container-core-group-is-layout-9 wp-block-group-is-layout-flex\">\n<p class=\"has-sm-font-size\">Published<\/p>\n\n\n<div class=\"wp-block-post-date has-sm-font-size\"><time datetime=\"2022-07-27T14:43:45+00:00\">27 Jul 2022<\/time><\/div><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--10);padding-bottom:var(--wp--preset--spacing--10)\">\n<div class=\"content-single-table-content\"><\/div>\n<\/div>\n\n\n\n<div id=\"content-wrapper\" class=\"wp-block-group content-wrapper has-global-padding is-layout-constrained wp-container-core-group-is-layout-12 wp-block-group-is-layout-constrained\" style=\"padding-top:0\">\n<p class=\"has-paragraph-2-m-font-size\">Passing probation is a milestone worth celebrating. It\u2019s an official recognition of your employee\u2019s hard work, growth and value to the business. Use this successful passed probation letter template to make the moment memorable and professional.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What is a passed probation letter?<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A passed probation letter is a formal document confirming that an employee has successfully completed their probationary period. It serves as written evidence that the employer is satisfied with the employee\u2019s performance, conduct and overall fit within the business.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">In the UK,&nbsp;<a href=\"https:\/\/employmenthero.com\/uk\/blog\/how-do-probationary-periods-work\/\">probation periods<\/a> typically last between three and six months, though they can be shorter or longer depending on the employment contract. During this time, the employee\u2019s performance and suitability for the role are assessed. Once they\u2019ve passed, a document is issued to formally acknowledge their continued employment. This moment can be a big sigh of relief and cause for celebration for both employer and employee.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A probation passed letter also acts as an employment confirmation letter after probation, confirming that the employee\u2019s role is now permanent (unless otherwise specified). It becomes part of the employee\u2019s HR record and helps avoid ambiguity.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What does it mean to pass probation at work?<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Passing probation at work means that the employee has met the standards and expectations set out at the start of their employment. These typically include:<\/p>\n\n\n\n<ul class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li>Meeting performance goals.<\/li>\n\n\n\n<li>Adhering to company policies and values.<\/li>\n\n\n\n<li>Showing reliability, teamwork and commitment.<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Once an employee completes their trial successfully, they may gain access to additional benefits, such as pensions, enhanced sick pay or private healthcare. The contract may also shift from a trial to a permanent arrangement.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A successful probationary period letter ensures that this important milestone is recognised in writing. It gives the employee confidence in their role and provides official proof of their employment status.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">When should you send a probation passed letter?<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Employers should issue the probation passed letter promptly, ideally on the final day of or immediately after the review meeting confirming the employee\u2019s success.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">The letter is typically sent by:<\/p>\n\n\n\n<ul class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li>The line manager.<\/li>\n\n\n\n<li>A member of the HR team.<\/li>\n\n\n\n<li>A business owner (in smaller organisations).<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">While verbal confirmation can be encouraging, written confirmation provides clarity and avoids misunderstandings.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">How do you write a passed probation letter? (step-by-step)<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Writing a passed probation letter doesn\u2019t need to be complicated, but it does need to be clear, professional and supportive. Think of it as a formal recognition of the employee\u2019s contribution so far and an official confirmation that their role is now permanent.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Here\u2019s how to do it step by step:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">1. Include the probation end date<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Start by clearly stating when the probation period officially ended. This ensures there\u2019s no confusion about dates or timelines.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">For example:<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><em>\u201cYour probationary period ended on the 31st of August 2025.\u201d<\/em><\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">This small detail provides legal clarity and creates a clear record in the employee\u2019s file.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">2. Confirm successful completion of probation<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Make it explicit that the employee has successfully completed probation. Use confident, direct language so there\u2019s no ambiguity.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">For example:<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><em>\u201cWe are pleased to confirm that you have successfully completed your probationary period.\u201d<\/em><\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">This line is the core purpose of the probation passed letter and gives the employee certainty about their employment status.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">3. Clarify role continuity and next steps<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Reconfirm the employee\u2019s job title and explain what their role looks like beyond probation. You might also outline any new responsibilities, goals or performance expectations.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">For example:<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><em>\u201cYou will continue in your role as Marketing Coordinator, with a focus on supporting campaign planning and client communications. Over the next six months, we will also set development goals to help you progress within the team.\u201d<\/em><\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">This ensures the successful probationary period letter not only celebrates the achievement but also sets the tone for future performance.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">4. Express gratitude and encouragement<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Acknowledging the employee\u2019s contribution is an important motivational step. Thank them for their hard work during probation and highlight qualities you\u2019d like to see continued.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">For example:<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><em>\u201cWe greatly value the enthusiasm and reliability you\u2019ve shown so far and we look forward to seeing you thrive in your permanent role.\u201d<\/em><\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">This recognition builds engagement and reinforces positive behaviours.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">5. Confirm employment terms<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">If completion triggers new benefits, pay changes or a permanent contract, make sure these are mentioned, but keep it brief. A separate contract amendment may still be required.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">For example:<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\"><em>\u201cFollowing the successful completion of your probationary period, you are now entitled to the company pension scheme and private health benefits.\u201d<\/em><\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">This avoids confusion and provides employees with clarity on any contractual updates.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">6. End with a formal sign-off<\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Close the letter with a warm but professional sign-off, including the manager\u2019s or HR representative\u2019s full name, job title and signature. This formalises the document and ensures it can be kept in the employee\u2019s HR records.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\"><strong>Tone and structure tips<\/strong><\/h3>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">A passed probation letter should strike the right balance between professionalism and warmth. While it is a legal and HR formality, it is also an exciting time for your employee and a great opportunity to celebrate their success and welcome them into their long term role.&nbsp;<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Due to this, it\u2019s hard to know the correct tone to use. So here are some tips for getting it right:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li><strong>Keep it professional yet supportive: <\/strong>The letter should maintain a formal business tone, but avoid sounding cold or impersonal. Use encouraging language that acknowledges the employee\u2019s contributions and reassures them that they are a valued part of the team.<\/li>\n\n\n\n<li><strong>Personalise the message: <\/strong>Always address the employee by name rather than using a generic salutation like <em>\u201cDear Employee\u201d<\/em>. Where appropriate, reference specific achievements or positive behaviours demonstrated during the probation period. This makes the probation passed letter more meaningful and engaging.<\/li>\n\n\n\n<li><strong>Be concise and clear: <\/strong>The letter should be short and to the point, usually no more than one page. Clearly confirm that the employee has successfully completed their probationary period and outline what this means for their ongoing employment. Avoid jargon or overly complex language, clarity builds confidence.<\/li>\n\n\n\n<li><strong>Structure logically: <\/strong>A good probationary period letter doesn\u2019t have to be complicated. In fact, it can follow a simple structure:\n<ol style=\"padding-top:var(--wp--preset--spacing--3);padding-bottom:var(--wp--preset--spacing--6);padding-left:var(--wp--preset--spacing--11)\" class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li>Opening greeting.<\/li>\n\n\n\n<li>Confirmation of probation success and end date.<\/li>\n\n\n\n<li>Statement of continued employment or next steps.<\/li>\n\n\n\n<li>Closing remarks of thanks and encouragement.<\/li>\n\n\n\n<li>Signature and designation of the manager or HR representative.<\/li>\n<\/ol>\n<\/li>\n\n\n\n<li><strong>Express gratitude and encouragement: <\/strong>&nbsp;Recognition goes a long way. A line such as <em>\u201cThank you for your hard work and commitment during your probationary period\u201d<\/em> helps motivate the employee and strengthens engagement.<\/li>\n\n\n\n<li><strong>Make it easy to customise: <\/strong>Whether you\u2019re drafting one for a single employee or using a sample probation letter for employees across multiple teams, the template should be adaptable. Keep the core structure consistent but leave room for managers to add personal touches.<\/li>\n<\/ul>\n\n\n\n<div class=\"wp-block-buttons has-custom-font-size has-paragraph-2-m-font-size is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-link is-style-link--2\"><a class=\"wp-block-button__link has-btn-brand-background-color has-background wp-element-button\" href=\"#form\">Download the free passed probation letter template<\/a><\/div>\n<\/div>\n\n\n\n<h2 class=\"wp-block-heading\">Why use this passed probation letter template?<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Issuing a passed probation letter is an important HR responsibility that shouldn\u2019t be overlooked. But don\u2019t panic, it doesn\u2019t need to be a time-consuming task. Using a professional, ready-to-use template ensures your letters are consistent, align with best practice, and easy to customise for every employee.<\/p>\n\n\n\n<ul class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li><strong>Credibility you can trust: <\/strong>Our template has been created by experienced HR professionals and is fully aligned with UK best practices. That means it includes the right structure, tone and wording to meet legal and HR standards. By using a pre-approved format, you can be confident that your probation passed letter is both professional and compliant.<\/li>\n\n\n\n<li><strong>Save time and reduce admin: <\/strong>Instead of drafting a letter from scratch each time an employee passes probation, you can simply adapt the sample probation letter for employees provided. This saves valuable HR and manager time, speeds up <a href=\"https:\/\/employmenthero.com\/uk\/resources\/employee-induction-onboarding-checklist-template\/\">employee onboarding<\/a> and reduces the risk of inconsistencies between teams.<\/li>\n\n\n\n<li><strong>Ensure fairness and consistency: <\/strong>A standardised successful probationary period letter helps ensure that every employee receives the same recognition and clarity when they complete probation. This consistency strengthens company culture, promotes fairness and supports employee engagement.<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">In short, our passed probation letter template takes the guesswork out of the process, making it quicker, easier and more professional.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Legal and practical considerations<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Compliance with UK <a href=\"https:\/\/employmenthero.com\/uk\/resources\/hr-and-employment-law-factsheet\/\">employment law<\/a> should always be at the forefront of any business owner, leader or HR professionals mind. When issuing a passed probation letter, understanding the legal and HR context surrounding probationary periods in the UK is essential. It helps to ensure that your process is fair, compliant and properly documented. It\u2019s important to keep in mind:&nbsp;<\/p>\n\n\n\n<ul class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li><strong>UK best practices for probation: <\/strong>&nbsp;In the UK, probation periods typically last between three and six months, although the length can vary depending on the employment contract. During this time, employees may have fewer contractual benefits (e.g. reduced notice periods), but they still retain statutory employment rights such as protection against discrimination and entitlement to statutory sick pay and holiday leave. Employers should always check that the length of probation and the terms attached are clearly set out in the original employment contract. The employee\u2019s contract should also include wording that allows the business to extend the probationary period if appropriate.<\/li>\n\n\n\n<li><strong>Changes to terms of employment post-probation: <\/strong>Once an employee has successfully completed probation, they often transition to a permanent contract. This may bring changes to benefits, notice periods or eligibility for company schemes such as pensions, bonuses or private healthcare. While the <strong>probation passed letter<\/strong> acknowledges this milestone, it does not replace a formal contract update. Any changes to contractual terms should be confirmed separately in writing.<\/li>\n\n\n\n<li><strong>Archiving in the employee file: <\/strong>A successful completion of a probationary period letter should always be stored in the employee\u2019s HR file. This ensures there is a clear record of the employee\u2019s status and provides evidence in case of future disputes or <a href=\"https:\/\/employmenthero.com\/uk\/resources\/hr-compliance-essential-guide\/\">HR compliance<\/a> checks. Proper archiving also helps maintain consistency across teams and creates a reliable employment history.<\/li>\n\n\n\n<li><strong>HR approval processes: <\/strong>Before sending a letter to confirm successful completion of the probation period, it\u2019s good practice to have the draft approved by HR. This ensures the wording aligns with company policy, meets legal requirements and reflects the correct probation outcome. In larger organisations, approval workflows also help managers stay aligned with HR teams and reduce the risk of errors.<\/li>\n<\/ul>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">By following these best practices, employers can ensure their probation passed letters are not only supportive and professional but also compliant with UK employment standards.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Download 91±¬ΑΟ\u2019s passed probation letter template<\/h2>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Successfully completing probation is a milestone worth celebrating, both for the employee and the business. A well-written passed probation letter not only confirms employment status but also motivates employees to continue performing at their best.<\/p>\n\n\n\n<p class=\"has-paragraph-2-m-font-size\">Instead of starting from scratch, you can save time and ensure professionalism with <a href=\"https:\/\/employmenthero.com\/uk\/\">91±¬ΑΟ\u2019s<\/a> HR-approved, UK-compliant passed probation letter template. It\u2019s free, fully customisable and available in multiple formats to suit your needs.<\/p>\n\n\n\n<div class=\"wp-block-buttons has-custom-font-size has-paragraph-2-m-font-size is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-link is-style-link--3\"><a class=\"wp-block-button__link has-btn-brand-background-color has-background wp-element-button\" href=\"#form\">Download the template&nbsp;<\/a><\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-faq eh-faq eh-faq__bg-light\"><div class=\"eh-faq__container\"><div class=\"eh-faq__header\"><h2 class=\"eh-faq__title\">Successful probation FAQs<\/h2><p class=\"eh-faq__subtitle\"><\/p><\/div><div class=\"eh-faq__content\">\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1757640073636\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1757640073636\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">What should a successful probationary period letter include?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p>A successful probationary period letter should be clear, concise and supportive. At a minimum, it should cover:<\/p>\n\n\n\n<ul class=\"wp-block-list has-paragraph-2-m-font-size\">\n<li>The probation end date<\/li>\n\n\n\n<li>Confirmation that the employee has successfully completed probation<\/li>\n\n\n\n<li>Reconfirmation of their job title and continued role<\/li>\n\n\n\n<li>Any changes to employment terms or benefits (if applicable)<\/li>\n\n\n\n<li>A message of thanks and encouragement for their future with the company<\/li>\n\n\n\n<li>The manager or HR representative\u2019s signature<\/li>\n<\/ul>\n\n\n\n<p>This structure ensures the probation passed letter doubles as both a formal confirmation and a positive recognition of the employee\u2019s contribution.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1757640073638\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1757640073638\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">Can I email the passed probation letter?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p>Yes, it is perfectly acceptable to email the passed probation letter. An email provides a written record, which can be stored in both the employee\u2019s and employer\u2019s files. However, many businesses also provide a signed PDF or hard copy for archiving purposes. The key is ensuring the employee receives formal confirmation in writing, whether electronically or physically.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1757640158267\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1757640158267\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">What if the employee\u2019s probation was extended first?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p>If an employee\u2019s probation was extended before being passed, your letter should acknowledge this. Include the revised probation end date and then confirm that the employee has successfully completed it.&nbsp;<\/p>\n\n\n\n<p>For example:<\/p>\n\n\n\n<p><em>\u201cFollowing the extension of your probation period to 30 September 2025, we are pleased to confirm you have now successfully completed probation.\u201d<\/em><\/p>\n\n\n\n<p>This ensures there\u2019s no confusion over dates and provides a clear, chronological record of the employee\u2019s journey.<\/p>\n<\/div><\/div><\/div>\n\n\n\n<div class=\"wp-block-employmentherocom2025-simple-accordion eh-simple-accordion\"><input type=\"checkbox\" id=\"accordion-1757640161290\" class=\"eh-simple-accordion__checkbox\"\/><label for=\"accordion-1757640161290\" class=\"eh-simple-accordion__header\"><h3 class=\"eh-simple-accordion__title\">Do I need to update their contract separately?<\/h3><span class=\"eh-simple-accordion__icon\"><svg width=\"24\" height=\"24\" viewBox=\"0 0 24 24\" fill=\"none\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\"><path d=\"M10.3966 3.60341C10.3966 2.71788 11.1145 2 12 2C12.8855 2 13.6034 2.71788 13.6034 3.60341V10.3966H20.3966C21.2822 10.3966 22 11.1145 22 12C22 12.8856 21.2822 13.6034 20.3966 13.6034H13.6034V20.3966C13.6034 21.2822 12.8855 22 12 22C11.1145 22 10.3966 21.2822 10.3966 20.3966V13.6034H3.6034C2.71786 13.6034 2 12.8856 2 12C2 11.1145 2.71786 10.3966 3.6034 10.3966H10.3966V3.60341Z\" fill=\"currentColor\"><\/path><\/svg><\/span><\/label><div class=\"eh-simple-accordion__content\"><div class=\"eh-simple-accordion__inner\">\n<p>Yes. The probation passed letter is an important piece of documentation, but it does not replace a contract update. If probation completion changes the employee\u2019s terms of employment, such as notice periods, benefits or pay, these should be confirmed in a separate written contract or addendum. The employment confirmation letter after probation works alongside the contract to provide clarity and reassurance but should not be treated as a substitute.<\/p>\n<\/div><\/div><\/div>\n<\/div><\/div><\/div>\n<script type=\"application\/ld+json\">{\n    \"@context\": \"https:\/\/schema.org\/\",\n    \"@type\": \"FAQPage\",\n    \"mainEntity\": [\n        {\n            \"@type\": \"Question\",\n            \"name\": \"What should a successful probationary period letter include?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>A successful probationary period letter should be clear, concise and supportive. At a minimum, it should cover:<\/p><ul><li>The probation end date<\/li><li>Confirmation that the employee has successfully completed probation<\/li><li>Reconfirmation of their job title and continued role<\/li><li>Any changes to employment terms or benefits (if applicable)<\/li><li>A message of thanks and encouragement for their future with the company<\/li><li>The manager or HR representative\\u2019s signature<\/li><\/ul><p>This structure ensures the probation passed letter doubles as both a formal confirmation and a positive recognition of the employee\\u2019s contribution.<\/p>\"\n            }\n        },\n        {\n            \"@type\": \"Question\",\n            \"name\": \"Can I email the passed probation letter?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>Yes, it is perfectly acceptable to email the passed probation letter. An email provides a written record, which can be stored in both the employee\\u2019s and employer\\u2019s files. However, many businesses also provide a signed PDF or hard copy for archiving purposes. The key is ensuring the employee receives formal confirmation in writing, whether electronically or physically.<\/p>\"\n            }\n        },\n        {\n            \"@type\": \"Question\",\n            \"name\": \"What if the employee\\u2019s probation was extended first?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>If an employee\\u2019s probation was extended before being passed, your letter should acknowledge this. Include the revised probation end date and then confirm that the employee has successfully completed it.&nbsp;<\/p><p>For example:<\/p><p><em>\\u201cFollowing the extension of your probation period to 30 September 2025, we are pleased to confirm you have now successfully completed probation.\\u201d<\/em><\/p><p>This ensures there\\u2019s no confusion over dates and provides a clear, chronological record of the employee\\u2019s journey.<\/p>\"\n            }\n        },\n        {\n            \"@type\": \"Question\",\n            \"name\": \"Do I need to update their contract separately?\",\n            \"acceptedAnswer\": {\n                \"@type\": \"Answer\",\n                \"text\": \"<p>Yes. The probation passed letter is an important piece of documentation, but it does not replace a contract update. If probation completion changes the employee\\u2019s terms of employment, such as notice periods, benefits or pay, these should be confirmed in a separate written contract or addendum. The employment confirmation letter after probation works alongside the contract to provide clarity and reassurance but should not be treated as a substitute.<\/p>\"\n            }\n        }\n    ]\n}<\/script>\n\n\n<style>\n.eh-faq__container {flex-direction:column!important;}\n@media screen and (min-width: 1441px) {\n    .eh-faq__content {\n        max-width: 904px!important;\n        min-width: 715px!important;\n    }\n}\n.eh-faq {padding:0px 0px 24px 0px!important;}\n<\/style>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-column form-column is-layout-flow wp-block-column-is-layout-flow\">\n<div class=\"wp-block-group has-global-padding is-layout-constrained wp-block-group-is-layout-constrained\">\n<div id=\"form\" class=\"wp-block-group form-v2-violet-box-shadow-pattern is-layout-flow wp-block-group-is-layout-flow\">\n\n<div class=\"wp-block-employmentherocom2025-marketo-form-v2 is-layout-flow wp-block-marketo-form-v2-is-layout-flow\">\n                                             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<path d=\"M7.78481199,8.39527139 L6.54864687,9.91484383 C5.73222439,10.9339336 4.27946967,11.1129128 3.25127068,10.3214088 C2.2300908,9.49612727 2.05361038,7.97696676 2.85719793,6.92821874 C2.87083505,6.91050619 2.88447217,6.89299959 2.89851039,6.87569896 L5.82387388,3.27984437 L5.84553284,3.25492322 C5.99915102,3.07203079 6.17924127,2.91447144 6.37938611,2.78739415 C7.23972815,2.23645131 8.34754387,2.31595185 9.12506044,2.98449782 C9.2157072,3.06235067 9.30073868,3.14700021 9.37915214,3.23782854 C9.60657122,3.50207514 9.93486491,3.6513961 10.2784001,3.64665902 C10.6175233,3.64171598 10.9377951,3.48498047 11.155588,3.21764447 L11.1696262,3.20034383 C11.5426416,2.74620216 11.5342187,2.07930388 11.1497722,1.63546021 C9.42768425,-0.367088286 6.45118155,-0.55698335 4.50107292,1.21159465 C4.32298813,1.37306725 4.15713665,1.54813319 4.00472174,1.73555674 L1.08738009,5.32173121 C-0.548874157,7.35084854 -0.312430505,10.3492133 1.62043117,12.0813364 C2.56821124,12.921447 3.80678291,13.3317192 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is-layout-constrained wp-block-group-is-layout-constrained\" style=\"padding-top:var(--wp--preset--spacing--20);padding-bottom:var(--wp--preset--spacing--20)\">\n<div class=\"wp-block-group is-content-justification-space-between is-layout-flex wp-container-core-group-is-layout-16 wp-block-group-is-layout-flex\" style=\"margin-bottom:var(--wp--preset--spacing--10)\">\n<h3 class=\"wp-block-heading\">Related Resources<\/h3>\n\n\n\n<div class=\"wp-block-buttons is-layout-flex wp-block-buttons-is-layout-flex\">\n<div class=\"wp-block-button is-style-link-arrow is-style-link-arrow--6\"><a class=\"wp-block-button__link has-btn-brand-background-color has-background wp-element-button\" href=\"\/resources\/?topic%5B0%5D%5B0%5D=Product\">View all<\/a><\/div>\n<\/div>\n<\/div>\n\n\n\n<div class=\"wp-block-query blog-3-col-query-loop is-layout-flow wp-block-query-is-layout-flow\"><ul class=\"columns-3 alignfull wp-block-post-template is-layout-grid wp-container-core-post-template-is-layout-1 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Five sessions on real scenarios.&hellip; <\/p><\/div><\/div>\n\n\n<a style=\"font-style:normal;font-weight:600;\" class=\"wp-elements-9dfcbcb7662772ecb2d671e8976a6c51 wp-block-read-more has-text-color has-violet-500-color\" href=\"https:\/\/employmenthero.com\/uk\/resources\/mental-health-awareness-week-managers-webinar\/\" target=\"_self\">Read more<span class=\"screen-reader-text\">: Mental Health Awareness Week 2026: Breakfast Sessions for Managers That Care<\/span><\/a><\/div>\n<\/div>\n<a href=\"https:\/\/employmenthero.com\/uk\/resources\/mental-health-awareness-week-managers-webinar\/\" target=\"_self\" class=\"group-block-link\"><\/a>\n<\/li><\/ul><\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Download 91±¬ΑΟ&#8217;s free passed probation letter template to confirm your employee&#8217;s successful probationary period, inclusive of expert writing tips.<\/p>\n","protected":false},"featured_media":42335,"menu_order":0,"template":"","meta":{"inline_featured_image":false,"_lite_auth_enabled":false,"_lite_auth_trigger_method":"scroll","_lite_auth_scroll_percent":25,"_lite_auth_click_element_query":"","exclude_from_algolia":false,"reading_time":"8 min 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