Clubs Event Support Officer
Position Status: Casual
Location: ActivateUTS | Student Life Office | 745 Harris Street, UTS Building 4 Level 2, Ultimo NSW 2007
Reports To: Events Lead, Student Life (Club Engagement)
About the Role
ActivateUTS is seeking a Clubs Event Support Officer to support the planning, promotion, and delivery of student club events across campus venues, including bars and cafés.
Working closely with club executives, the Bars Team, and the broader Student Life team, this role helps ensure club events run smoothly while improving communication, processes, and event visibility. You’ll be a key point of contact for clubs, supporting bookings, event coordination, and on-the-day queries, while contributing to the vibrancy and sustainability of ActivateUTS venues.
This is a great opportunity for someone who enjoys working with students, events, and hospitality in a fast-paced campus environment.
Key Responsibilities
Event Support
- Support the planning and delivery of student club events within ActivateUTS venues.
- Liaise with club executives to understand event requirements and provide clear guidance and support.
- Assist in streamlining event booking processes to improve efficiency and user experience.
- Act as the primary point of contact for student clubs hosting events on campus.
- Promote club events hosted in ActivateUTS spaces to increase attendance and engagement.
- Provide feedback on opportunities to improve venue operations and event profitability.
- Support the branding and visibility of ActivateUTS venues.
- Respond to general club enquiries when working at reception.
Other Duties
- Support the Events Lead and broader Student Life team as required.
- Undertake other reasonable duties within the scope of the role.
About You – Essential Skills & Experience
- Experience in event planning, hospitality, or a similar role
- Strong interpersonal and communication skills, with the ability to work effectively with diverse stakeholders
- Ability to work collaboratively within a team environment
- Strong organisational and time management skills, with the ability to manage multiple priorities
- Understanding of university student culture and the role of clubs in campus life
Desirable:
- Involvement in student clubs or student organisations
- Knowledge of campus-based hospitality or event operations
- Experience working in a fast-paced, service-oriented environment
Why Join Us
Be part of a dynamic and inclusive organisation at the heart of UTS, delivering programs that support students’ personal and professional growth. At ActivateUTS, we offer:
- A collaborative and supportive team environment
- Opportunities to contribute across diverse student programs
- Free gym membership
- Daily meal allowance
- Additional paid leave days
- Wellbeing initiatives
- A fun, inclusive team culture
Life at ActivateUTS
- 190 student clubs and societies (22,000+ memberships)
- Major campus events, including O’Day and O’Fest
- Sports programs (8 programs, 2 gyms, 350+ student-athletes)
- Food and beverage venues, a commercial function centre, and ActivateFit – the on-campus gym
Learn more at activateuts.com.au
Follow us: @activateuts @activatefit.gym @theloftuts @undergrounduts @aerialutsfunctioncentre @theutsstore
