The Accounts Payable Specialist is responsible for ensuring accurate, timely, and compliant processing of all vendor payments while maintaining clean, audit-ready records. This position supports the financial health of the organization by managing high-volume AP transactions, partnering closely with internal teams and external vendors, and contributing to smooth month-end close activities. The role also plays an active part in improving processes, driving efficiency, and scaling accounts payable operations with precision and professionalism. A solid understanding of multi-entity accounting is required.
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What You’ll Be Doing
Accounts Payable Operations
•ÌýÌýÌýÌý Process high-volume vendor invoices accurately and efficiently in AP systems.
•ÌýÌýÌýÌý Match invoices and receipts.
•ÌýÌýÌýÌý Ensure proper coding to GL accounts and cost centers.
•ÌýÌýÌýÌý Manage payment runs (EFT, ACH, wire transfers, etc.).
•ÌýÌýÌýÌý Maintain organized and audit-ready documentation.
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Vendor & Stakeholder Coordination
•ÌýÌýÌýÌý Act as the main point of contact for vendor inquiries and payment follow-ups.
•ÌýÌýÌýÌý Build strong relationships with external vendors and internal department leads.
•ÌýÌýÌýÌý Collaborate with Finance, Operations, HR, and Leadership teams for approvals and clarifications.
•ÌýÌýÌýÌý Resolve discrepancies proactively and professionally.
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Reporting & Financial Support
•ÌýÌýÌýÌý Prepare weekly and monthly AP aging reports.
•ÌýÌýÌýÌý Assist with month-end close activities.
•ÌýÌýÌýÌý Reconcile vendor statements and investigate variances.
•ÌýÌýÌýÌý Support audits by providing documentation and explanations.
•ÌýÌýÌýÌý Track expenses and help identify process improvement opportunities.
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Process Improvement
•ÌýÌýÌýÌý Help streamline AP workflows in QuickBooks.
•ÌýÌýÌýÌý Identify automation opportunities.
•ÌýÌýÌýÌý Contribute ideas to improve efficiency in a scaling fintech environment.
•ÌýÌýÌýÌý Support policy documentation and compliance procedures.
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What We’re Looking For
•ÌýÌýÌýÌý 2 – 4 years of Accounts Payable experience (preferably in SaaS, tech, or fintech).
•ÌýÌýÌýÌý Strong working knowledge of AP systems and technology.
•ÌýÌýÌýÌý High attention to detail and strong organizational skills.
•ÌýÌýÌýÌý Comfortable working in a fast-paced, high-growth environment.
•ÌýÌýÌýÌý Strong communication skills (you’ll be working cross-functionally).
•ÌýÌýÌýÌý Ability to prioritize and manage multiple deadlines.
Compensation & Perks
•ÌýÌýÌýÌý $65,000 – $80,000 Annual Compensation.
•ÌýÌýÌýÌý Annual Bonus.
•ÌýÌýÌýÌý Health & Dental Benefits.
•ÌýÌýÌýÌý Health & Wellness Spending Accounts.
•ÌýÌýÌýÌý Perkopolis Staff Discounts.
•ÌýÌýÌýÌý On-Site Gym + Fitness Membership Concessions.
•ÌýÌýÌýÌý Coffee Bar with Barista + Unlimited Snacks.
•ÌýÌýÌýÌý Monthly Events, Friday Lunches & Daily Breakfast.
•ÌýÌýÌýÌý Professional Growth & Development Opportunities.
Space Ops welcomes applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.ÌýÌý
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AIÌýDisclosure:ÌýAsÌýpart of our recruitment process, we may use AI-enabled tools to support the screening and assessment of applications. All AI-generated recommendations and outputs are reviewed andÌývalidatedÌýby our recruitment team.Ìý
