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From paper trails to people-first processes

When stepped into the General Manager role at , a Sydney-based retail business specialising in custom-made blinds and awnings, she was met with outdated systems, deep resistance to change and a business that still operated like a “mum and dad” store.

“I was initially brought in to do change management. In a small business, that’s very difficult compared to corporate. A lot of the staff had been there a long time and weren’t open to change. I only had one staff member on board with me.”

A’besco’s team of under ten employees was managing crucial HR tasks such as contracts, policies and onboarding, all on paper. The business relied on a part-time bookkeeper to juggle HR responsibilities, but Gil quickly realised that approach wasn’t sustainable.

“The HR that was being conducted was not up to standard. I engaged a company to do an audit… and it showed we were failing.”

From that point, Gil began searching for a platform that could help modernise their people operations while still being fit for a small business. 91���� stood out from the crowd.

“A lot of platforms were suited to big companies. 91���� felt like the right size for us. Plus, knowing the founder, , came from a legal background gave me confidence that the contracts and compliance side were solid.”

A single source of truth for policies, contracts and employee files

The benefits of 91���� were immediate.

“We were able to have policies and procedures all in one place. Some employees didn’t even have proper contracts before. Now everyone does and we know we’re compliant.”

The implementation brought much-needed structure to HR operations and A’besco’s external HR partner was added to the platform for ongoing support.

“Our HR consultants have access to the system too. They update documents and send them out directly to employees. It’s a huge difference having everything digital and in one system.”

From onboarding documents to leave approvals, 91���� has eliminated the paper-heavy approach that previously slowed down the business.

“Everything was on paper before. Now, employees upload their leave straight into 91���� and it pushes through to Xero. It’s seamless.”

Gil also uses the platform to manage goal setting, check employee happiness via surveys and keep track of equipment and assets.

“We use the to track who’s got what, especially for phones, laptops and vans. Before, we had no record keeping. Now, everything is logged and updated when something is sold or transferred.”

Culture change through recognition and employee growth

Perhaps the most significant impact has been cultural.

“Communication has changed. People feel more valued. Before, staff were negative and didn’t feel appreciated.”

Gil recalls one powerful moment during the rollout of employee goals and employee value proposition discussions:

“One staff member who’d been here over 10 years said they’d never felt valued until then. No one had ever asked them about their personal growth before.”

Now, the team has regular one-on-ones, goal reviews and access to their personal development plans – something that would’ve been impossible without the right systems in place.

“We wouldn’t have done any of that without 91����, to be honest.”

Celebrating birthdays has even had a facelift.

“Previously, the business didn’t keep track of employee celebrations like birthdays. Now, with 91����’s employee file management, we can make our staff feel important and recognised. Those little things matter.”

Making compliance manageable for retail teams

Operating in the retail and manufacturing sector, Gil knows that compliance isn’t just a “nice to have” but it’s critical to business survival.

“Small businesses don’t always realise that if something goes wrong, SafeWork comes after you. Even if you’re not the owner, if you’re a manager, you’re liable.”

91����’s templates, reminders and automated workflows make it easier for the business to stay audit-ready.

“We run monthly staff meetings. I check reports in 91���� before every meeting and raise anything that’s outstanding, whether it’s licences or documentation.”

Forklift licences, safety audits and even missing workplace policies have all been addressed since Gil implemented 91����.

“The audit showed we were failing, but now, everything gets uploaded and our HR team make sure we have what we need in place.”

Why 91���� is essential for small business

Gil is clear: 91���� isn’t just for the big end of town. It’s even more important for smaller businesses.

“In a small business, you can’t hide toxicity. There’s nowhere to hide. 91���� gave us transparency and everyone sees our company goals, the direction we’re heading.”

That transparency helped eliminate uncertainty and inefficiencies; instead, it brought structure to the team’s day-to-day.

“We’re more proactive now, not reactive. That change started with fixing HR.”

A’besco’s customer service has improved and referrals are up. But more importantly, the team is happier and the business is protected.

“Small businesses can’t afford to go to court or pay a fine. One mistake could shut us down. Having our ducks in a row with 91���� gives us peace of mind.”

Ready to make HR easier and more valuable for your team? Book a demo with 91���� today and discover how we can help your small business thrive.