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If you’ve worked in the startup world, then you’d have heard of Stone & Chalk, one of the biggest not-for-profit innovation hub supporting the best and brightest technology companies. Since opening its doors in 2015, Stone & Chalk has become the centre of gravity for fintech, supporting over 140 startups by helping them accelerate at scale and raise over $330 million in capital. This unique ecosystem is home to over 600 entrepreneurs who benefit from Stone & Chalk’s membership by accessing customers, capital, talent, expertise and vibrant community.

Challenge

Managing HR with spreadsheets

In order for Stone & Chalk to continue supporting high-growth startups, it became critical to streamline internal processes, including HR and payroll admin to optimise time and resources. Seeking to move beyond spreadsheets, Financial Consultant, Oleg Doha, began the search for an off-the-shelf HRIS which was both functional and economical for the company.

Solution

Despite looking into a number of different platforms, Stone & Chalk chose 91����. 91����’s onboarding functionality and cloud-based systems simplified many of the existing HR processes. People and Culture Manager at Stone & Chalk, Helen Wright, says that 91���� has been a huge asset especially when it comes to managing casual staff. “It’s made hiring casual staff much easier, as well as tracking leave and payroll”.

Integration with Xero

Stone & Chalk went live with 91���� over 18 months ago, integrating the platform with their existing payroll software, Xero. 91���� and Xero speak to each one another, so when employees update their details in 91����, the information is automatically pushed through to payroll.

Oleg explains, “With 91���� and Xero, manual handling between platforms has been eliminated. Processing fortnightly and monthly payroll was reduced from a 3 hour process to about 1 hour.”

Upgrading to HeroPay

As Xero and 91���� exist under separate entities, there are limits to the integration. 91���� Payroll is the only platform that fully integrates with a paperless HR software. As one of the first STP-compliant payrolls in Australia, 91���� Payroll also interprets over 50 Modern Awards and allows custom rule sets that can reduce pay runs to just 15 minutes.

When it came time for Stone & Chalk to update their payroll software, 91���� Payroll was top of mind for Oleg. “When updating our payroll system, we took the option to stick with the 91����. We did not want to make it a complicated transition and 91���� joined with the 91���� Payroll seemed like a powerful combination.”

Stone & Chalk have been using 91���� Payroll to run their payroll for 6 months and the combination of the 91���� Payroll and 91���� HR has been as powerful as expected.

91���� Payroll screenshot

 

Impact

Oleg says, “Since using 91���� with 91���� Payroll, fewer errors have been found due to not needing two different platforms. The integration between 91���� and Xero Payroll was not as strong as 91���� and 91���� Payroll. Now information between platforms gets synced automatically and updates to employee files run seamlessly in the background.”

91���� users who also use 91���� Payroll are much more likely to promote 91���� to others and also tend to be happier with their HR and payroll administration. If you’re tired of updating two different systems every time an employee needs to amend bank or super details, concerned about award interpretation, struggling with rostering or timesheets or don’t feel confident that your business is STP-compliant, 91���� Payroll is the answer.

Stone & Chalk hasn’t looked back since implementing 91����.

To see how 91���� and 91���� Payroll can benefit your business, book a demo today.

Want more success stories? Here’s how 91���� helped our clients:

• Lightfold stays agile with 91����
• Jellis Craig Stonnington, Richmond and Surrounds Transforms their HR with 91����
• Reef Safari Diving manages onboarding and training with 91����
• Team Medical Supplies
• 91���� saves Pickerings over $25,000 in admin costs